Elementary School Principal Secretary C

3 weeks ago

Elgin, United States Illinois School District U-46 Full time

JobID: 35462

**Position Type**:
Secretary / Clerical/School Secretary**Date Posted**:
6/5/2024**Location**:
Sycamore Trails Elementary**Date Available**:
07/30/2024**Closing Date**:
Until Filled

**Position / Title**:Elementary School Principal Secretary**Bargaining Unit**: DUSA**Department/Location**: Elementary Schools Instruction & Equity**Work Days**: 211**Reports To**: Building Principal**JD Revision Date**: 05/22/2023**Supervises**: N/A**Function / Position Summary**
Provide office support to the building principal, students, employees, and visitors to ensure organized and efficient operations within the school while upholding School District U-46 ICARE Standards. Monitor the daily operations of the main office and assist the building principal with routine administrative tasks as directed. Maintain confidentiality of student and staff information in the school and community.
**Job Duties / Responsibilities**
- Schedule and coordinate meetings and appointments for the principal
- Compose and respond to correspondence on behalf of principal as assigned.
- Answer, transfer phone calls, and record messages as necessary.
- Prepare and disseminate memos, forms, newsletters, reports, and other communications.
- Maintain bookkeeping records, prepare bank receipts, deposit monies, and prepare monthly financial statements for the financial services department.
- Monitor school accounts and prepare a variety of administrative documentation.
- Order department inventory of supplies for principal and main office.
- Serve as timekeeper and maintain absence management system for staff members.
- Lead and participate in the annual student registration and enrollment process.
- Receive, sort, and distribute documents and correspondence.
- Maintain designated spreadsheets and all department files.
- Prepare, update, and maintain confidential student cumulative files.
- Schedule after school functions including school activities and public events.
- Coordinate schedules for standardized testing.
- Other duties as assigned.

**Education**
- High School diploma or equivalent required.
- Associates degree preferred.

**Experience / Knowledge**
- Five years of secretarial experience in a school setting preferred.
- Bilingual - Spanish/English (written/verbal) preferred.
- Ability to handle multiple concurrent projects, setting priorities to meet assigned timelines.
- Familiar with Infinite Campus, Great Plains, and Wisdomwhere preferred.

**Physical Demands**
- Ability to work on a computer/telephone over the major portion of the day.
- Ability to lift up to 25 pounds.

**SECRETARIAL CLASSIFICATION CRITERIA**
(As defined in the 2022-2026 Agreement between District U-46 Secretarial Association and the Board of Education)
**Classification A** (Proficiently demonstrates all criteria listed)
- Ability to communicate and interact with staff and co-workers in a professional manner
- Demonstrates positive customer service skills
- Demonstrates confidentiality
- Ability to work independently
- Ability to prioritize tasks
- Demonstrates organizational skills
- Keeps accurate filing
- Maintain appropriate inventories and online file management
- Able to use office machines (ex. laminator, fax, intercom, phone, copier)
- Accurate typing/keyboarding
- Working knowledge of computer programs
- Willingness and ability to learn

**Classification B **(Proficiently demonstrates all criteria listed, Including classification A)
- Perform reception duties
- Perform student attendance duties
- Utilize excellent written and verbal communication skills (parents, staff and students)
- Responsible for tracking and balancing building/department expenditures (if applicable)
- Working knowledge of computer program Word and Excel

**Classification C **(Proficiently demonstrates all criteria listed, including classifications A and B)
- Demonstrates appropriate decision making in support of or in absence of director or supervising administrator
- Knowledge and ability to perform necessary tasks to ensure the smooth operation of the district level department/building
- Responsible for creating and initiating written and verbal communication (community and district officials/representatives)
- Responsible for maintaining director or supervising administrator calendar/schedule (if applicable)
- Responsible for office management, environment, staff, finances (banking and financial software)
- Ultimately responsible for coordination, organization, facilitation of district level department/building

**Terms of Employment**
- This is a 10 month position (211 days).
- Salary and benefits as established by the Board of Education and set forth in the collective bargaining agreement as applicable.

**Additional Information**:
**DUSA Classification: C**
**Starting Pay Rate: $18.41**
**Hrs/Day: 8 hrs/day**
**Days/Year: 211**
**Benefit and Pension Eligible**
- Attachment(s):

- DUSA 10 Month 2021.pdf
- JobID: 35462

**Position Type**:
Secretary / Clerical/School Secr

  • Elementary School Principal Secretary C

    3 weeks ago

    Elgin, United States Illinois School District U-46 Full time

    JobID: 33736 **Position Type**: Secretary / Clerical/School Secretary**Date Posted**: 4/10/2024**Location**: Glenbrook Elementary**Date Available**: 09/02/2024**Closing Date**: Until Filled **Position / Title**: Elementary School Principal Secretary C**Bargaining Unit**: DUSA**Department/Location**: Elementary Schools Instruction & Equity**Work Days**:...

  • Middle School Assistant Principal Secretary C

    4 weeks ago

    Elgin, United States Illinois School District U-46 Full time

    JobID: 34694 **Position Type**: Secretary / Clerical/School Secretary**Date Posted**: 4/30/2024**Location**: Eastview Middle School**Date Available**: 04/30/2024**Closing Date**: Until Filled **Position / Title**: Middle School Assistant Principal Secretary C**Bargaining Unit**: DUSA**Department/Location**: Secondary Schools Instruction and Equity**Work...

  • Elementary School Secretary B

    4 weeks ago

    Elgin, United States Illinois School District U-46 Full time

    JobID: 33747 **Position Type**: Secretary / Clerical/School Secretary**Date Posted**: 4/9/2024**Location**: Horizon Elementary**Date Available**: 04/15/2024**Closing Date**: Until Filled **Position / Title**: Elementary School Secretary B**Bargaining Unit**: DUSA**Department/Location**: Elementary Schools Instruction & Equity**Work Days**: 211**Reports...

  • Elementary School Secretary B

    2 weeks ago

    Elgin, United States Illinois School District U-46 Full time

    JobID: 35527 **Position Type**: Secretary / Clerical/Clerical**Date Posted**: 6/11/2024**Location**: Coleman Elementary**Date Available**: 07/30/2024**Closing Date**: Until Filled **Position / Title**: Elementary School Secretary B**Bargaining Unit**: DUSA**Department/Location**: Elementary Schools Instruction & Equity**Work Days**: 211**Reports To**:...

  • Elementary-middle School Health Services Secretary

    7 days ago

    Elgin, United States Illinois School District U-46 Full time

    JobID: 34994 **Position Type**: Secretary / Clerical/Department Secretary**Date Posted**: 5/20/2024**Location**: District Wide**Date Available**: ASAP**Closing Date**: Until Filled **Position / Title**: Elementary-Middle School Health Services Secretary B**Bargaining Unit**: DUSA**Department/Location**: Health Services**Work Days**: 211**Reports To**:...

  • Assistant Principal of Student Services Secretary C

    4 weeks ago

    Elgin, United States Illinois School District U-46 Full time

    JobID: 33724 **Position Type**: Secretary / Clerical/Secretary (Administrative Asst.)**Date Posted**: 4/3/2024**Location**: Streamwood High School**Date Available**: 04/15/2024**Closing Date**: Until Filled **Position / Title**: Asst. Principal of Student Services Secretary C**Bargaining Unit**: DUSA**Department/Location**: Office of Assistant Principal of...

  • Elementary Principal

    4 weeks ago

    Elgin, United States Illinois School District U-46 Full time

    JobID: 33741 **Position Type**: Administration - Certified/Principal**Date Posted**: 4/10/2024**Location**: Clinton Elementary**Date Available**: 07/15/2024**Closing Date**: Until Filled **Position / Title**: Principal - Elementary**Bargaining Unit**: ADM**Department/Location**: Department of Schools**Calendar Days**: 229**Reports To**: Executive Director...

  • Office of School Safety Secretary C

    3 weeks ago

    Elgin, United States Illinois School District U-46 Full time

    JobID: 35062 **Position Type**: Secretary / Clerical/Department Secretary**Date Posted**: 5/30/2024**Location**: District Safety Office**Date Available**: ASAP**Closing Date**: Until Filled **Position / Title**: Office of School Safety Secretary C**Bargaining Unit**: DUSA**Department/Location**: School Safety**Calendar Days**: 260**Reports To**: Director...

  • Secretary C

    1 month ago

    Elgin, United States Illinois School District U-46 Full time

    Position Type: Summer Vacancies/Secretary/ClericalDate Posted: 5/6/2024Location: Summer School SitesDate Available: 05/31/2024Closing Date: Until FilledSummer Extended School Year (ESY) staff will support one of these locations: Liberty Elementary School, Kenyon Woods Middle School or Bartlett High School. Two days of professional development are required...

  • Secretary C

    4 weeks ago

    Elgin, United States Illinois School District U-46 Full time

    Position Type: Summer Vacancies/Secretary/ClericalDate Posted: 5/6/2024Location: Summer School SitesDate Available: 05/31/2024Closing Date: Until FilledSummer Extended School Year (ESY) staff will support one of these locations: Liberty Elementary School, Kenyon Woods Middle School or Bartlett High School. Two days of professional development are required...

  • Deans Office Secretary C

    2 weeks ago

    Elgin, United States Illinois School District U-46 Full time

    JobID: 35368 **Position Type**: Secretary / Clerical/Department Secretary**Date Posted**: 6/5/2024**Location**: Bartlett High School**Date Available**: 07/30/2024**Closing Date**: Until Filled **Position / Title**: Deans Office Secretary C**Bargaining Unit**: DUSA**Department/Location**: Dean’s Office/ Attendance Office-BHS**Calendar Days**: 211**Reports...

  • Plant Operations Secretary C

    1 week ago

    Elgin, United States Illinois School District U-46 Full time

    JobID: 34215 **Position Type**: Secretary / Clerical/Department Secretary**Date Posted**: 4/22/2024**Location**: Plant Operations Department**Date Available**: 08/26/2024**Closing Date**: Until Filled **Position / Title**: Plant Operations Secretary C**Bargaining Unit**: DUSA**Department/Location**: Plant Operations**Calendar Days**: 260**Reports To**:...

  • Middle School Secretary B

    2 weeks ago

    Elgin, United States Illinois School District U-46 Full time

    JobID: 34855 **Position Type**: Secretary / Clerical/School Secretary**Date Posted**: 5/9/2024**Location**: Kimball Middle School**Date Available**: ASAP**Closing Date**: Until Filled **Position / Title**: Middle School Secretary B**Bargaining Unit**: DUSA**Department/Location**: Secondary Schools Instruction & Equity**Work Days**: 211**Reports To**:...

  • Mmed Bilingual Secretary C

    2 weeks ago

    Elgin, United States Illinois School District U-46 Full time

    JobID: 35351 **Position Type**: Secretary / Clerical/Department Secretary**Date Posted**: 6/5/2024**Location**: M.M.E. Department**Date Available**: 06/17/2024**Closing Date**: Until Filled **Position / Title**: MMED Bilingual Secretary C**Bargaining Unit**: DUSA**Department/Location**: Multilingual Multicultural and Education Department**Calendar Days**:...

  • Family Welcome Center Secretary C

    4 days ago

    Elgin, United States Illinois School District U-46 Full time

    JobID: 35055 **Position Type**: Secretary / Clerical/Department Secretary**Date Posted**: 5/22/2024**Location**: Family Welcome Center**Date Available**: 06/17/2024**Closing Date**: Until Filled **Position / Title**: Family Welcome Center Secretary C**Bargaining Unit**: DUSA**Department/Location**: Family Welcome Center (FWC)**Calendar Days**: 260**Reports...

  • High School Clerical Secretary A

    5 days ago

    Elgin, United States Illinois School District U-46 Full time

    JobID: 35042 **Position Type**: Secretary / Clerical/Clerical**Date Posted**: 5/20/2024**Location**: Streamwood High School**Date Available**: 08/12/2024**Closing Date**: Until Fulled **Position / Title**: High School Clerical A**Bargaining Unit**: DUSA**Department/Location**: Secondary Schools Instruction & Equity**Work Days**: 188**Reports To**: Building...

  • Asst. Principals of Freshman Success and Humanities

    1 week ago

    Elgin, United States Illinois School District U-46 Full time

    JobID: 34930 **Position Type**: Secretary / Clerical/Department Secretary**Date Posted**: 5/14/2024**Location**: Streamwood High School**Date Available**: 07/30/2024**Closing Date**: Until Filled **Position / Title**: Asst. Principals of FS and HUM Secretary C**Bargaining Unit**: DUSA**Department/Location**: Office of Assistant Principals of Freshman...

  • Post Secondary Success Secretary C

    4 days ago

    Elgin, United States Illinois School District U-46 Full time

    JobID: 35488 **Position Type**: Secretary / Clerical/Department Secretary**Date Posted**: 6/18/2024**Location**: Postsecondary Success Department**Date Available**: 07/01/2024**Closing Date**: Until Filled **Position / Title**: Post Secondary Success Secretary C**Bargaining Unit**: DUSA**Department/Location**: Post Secondary Success**Calendar Days**:...

  • Family Welcome Center Secretary C

    1 week ago

    Elgin, Illinois, United States Illinois School District U-46 Full time

    JobID: 35055Position Type:Secretary / Clerical/Department SecretaryDate Posted:5/22/2024Location:Family Welcome CenterDate Available:06/17/2024Closing Date:Until FilledPosition / Title: Family Welcome Center Secretary CBargaining Unit: DUSADepartment/Location: Family Welcome Center (FWC)Calendar Days: 260Reports To: Coordinator of MMED Family Welcome...

  • Middle School Secretary B

    1 month ago

    Elgin, United States Illinois School District U-46 Full time

    Position Type: Secretary / Clerical/School Secretary Date Posted: 5/9/2024Location: Kimball Middle SchoolDate Available: ASAPClosing Date: Until Filled Position / Title: Middle School Secretary B Bargaining Unit: DUSA Department/Location: Secondary Schools Instruction & Equity Work Days: 211 Reports To: Building Principal JD Revision Date: 06/06/2023...