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Post Secondary Success Secretary C
3 months ago
JobID: 35488
**Position Type**:
Secretary / Clerical/Department Secretary**Date Posted**:
6/18/2024**Location**:
Postsecondary Success Department**Date Available**:
07/01/2024**Closing Date**:
Until Filled
**Position / Title**: Post Secondary Success Secretary C**Bargaining Unit**: DUSA**Department/Location**: Post Secondary Success**Calendar Days**: 260**Reports To**: Director of Post Secondary Success**JD Revision Date**: 05/29/2024**Supervises**: N/A**Function / Position Summary**
Support student engagement for college and career readiness through office management, timely communications, and directed procedures. Assist the Director with the creation and implementation of state and other assigned required reporting, grant budgeting, and related program purchasing. Uphold School District U-46 ICARE Standards. Maintain confidentiality of student information in the department, school, and community.
**Job Duties / Responsibilities**
- Secretarial duties including but not limited to: attending meetings, screening and routing phone calls, scheduling appointments, coordinating meetings and preparing meeting materials, agendas, attendance sheets, minutes, etc., filling, duplication, secretarial and clerical support to the Director Post Secondary Success and the Coordinator of Instructional Programs & Support.
- Compile and enter data (e.g. work orders, budget reports, timesheets, personnel records, facility programs, etc.).
- Supports partnerships with district representatives from Teaching & Learning, Equity & Innovation, Office of Schools, the Assistant Director of Post Secondary Success - Early College and Career Pathways, the Assistant Director of Post Secondary Success - Gifted, Accelerated, and Magnet Programs, and the Coordinator of Instructional Programs and Supports to coordinate, implement and oversee gifted, enrichment, credit recovery, acceleration summer school programs, and early college.
- Process purchase orders, invoicing, (A/P and A/R), and all other documents/forms required for the daily operation of the department (as required) including Post Secondary and AVID.
- Contact vendors to expedite the delivery of purchased equipment and services.
- Perform record keeping activities including account maintenance and reconciliation for Post Secondary Success and AVID.
- Assist with office scheduling of calendars, meetings, and training as requested including department websites.
- Assist with Dual Credit textbook collection, distribution and inventory.
- Support Post Secondary programs by maintaining up to date websites, supporting professional development activities, generating reports, and assisting with contract renewals.
- Support Regional Pathways/Northern Kane County Regional Vocational System EFE110 initiatives including regional and internal pathway student and transportation for students at school districts U-46 and D301 as needed.
- Assist with various district events including Student Events, AVID, Early College and Career Pathway Community Events, Dual Credit Events, Post Secondary Community Events, CTE Events, Magnet Academy Events, and other events as applicable.
- Respond to specific and general requests within the realm of the Post Secondary Success department. Disseminate information to staff and business partners on behalf of Post Secondary Success.
- Collect data for the preparation and maintenance of auditable records and reports.
- Provide support for Post Secondary Success procedures and processes and other areas as needed.
- Prepare materials packets needed for all meetings and presentations including but not limited to Professional Development, Board of Education, Curriculum Sessions, Department Meetings, etc.
- Facilitate travel plans and reimbursement for supervisors.
- Support collaboration with community partners to develop and implement resume workshops, internships, career panels, job fairs, etc.
- Facilitate registration and travel plans for teacher professional development.
- Maintain designated spreadsheets and all department files, both electronically and in hard copy.
- Provide support to AVID teachers, counselors, enrollment sheets, curriculum guide, registration support procedures and processes and other areas as needed.
- Support Post Secondary Success with the writing, editing, and revising of curriculum materials and equipment to support the instructional programs and courses according to curriculum guidelines.
- Collaborate with the other Post Secondary Success and CTE Grant Secretaries as needed.
- Maintain up to date contact information.
- Other duties as assigned.
**Education**
- High School diploma or equivalent required.
- Associates degree preferred.
**Experience / Knowledge**
- Five years of secretarial duties preferred.
- Basic knowledge of current procedures, rules, and regulations as identified by the ISBE and other governmental agencies.
- Bilingual - English/Spanish - (written/verbal) preferred.
- Knowledge of Infinite Campus prefe
