Administrative Coordinator

4 weeks ago

Providence, United States Rhode Island Hospital Full time

**Summary**:
Provides administrative support to the faculty and fellows and coordinates the fellowship training program in the Division of Developmental-Behavioral Pediatrics.

Under general supervision provides clerical and administrative support services including scheduling of meetings interviews and appointments screening calls preparing correspondence taking minutes of meetings submitting reimbursement requests maintaining patient records maintaining records and correspondence with the hospitals Graduate Medical Education department and various online accreditation/certification organizations prepares reports etc.

**Responsibilities**:
Coordinates the efficient flow of work through an assigned area of responsibility. Prioritizes and reviews work for accuracy grammar punctuation completeness and format. Provides functional guidance regarding clerical operations policies and procedures of the department.

Maintains Division directors and program directors calendars without prior clearance. Schedules meetings and appointments arranges travel accommodations. May prepare agendas gather pertinent data for dissemination and attend meetings to take compose transcribe and distribute minutes.

Communicates with potential applicants to fellowship providing information about our program organizes applicant data from online sources and coordinates their interviews assists program director with timely maintenance of fellowship program requirements and reporting to accreditation and credentialing agencies and with the hospitals Graduate Medical Education (GME) office organizes and monitors evaluation of fellows and faculty in hospitals online systems maintains confidential records in all of these areas. Works with program director and GME office to orient new fellows to our hospital and community and to understand and meet GME requirements for fellowship education.

Works with the department of Pediatrics office of research and DBP faculty to support training grant submission budgeting and reporting.

Maintains call schedules for faculty and fellows and communicates them to CNDC and hospital groups.

Maintains records regarding medical students rotating on clerkships in the Division

Serves as liaison between hospital IT security building and grounds and the division faculty and fellows.

Answers telephone and receives visitors. Ascertains needs establishes priorities and investigates background material. Responds to those inquires within the level of responsibility and authority relaying other calls to the appropriate individual.

Prepares and maintains a variety of reports and documents (often of a confidential nature) requiring file search interpretation and compilation of data (i.e. budget reports billing grant proposals time sheets etc.) May prepare reports for number of patients type of treatment or service provided or other reports requiring compilation tabulation and/or display of data.

Composes rough and final drafts of memos correspondence and reports utilizing knowledge of situation. Signs routine correspondence in own name. May coordinate information in order to prepare department newsletter designs and prepares cover letter forms etc.

Completes a variety of typing tasks including correspondence personnel profiles agendas manuscripts records charts statistical tables forms etc. which may require knowledge of medical terminology. May take transcribed dictation.

May gather information and prepare billing for service rendered sending as appropriate to an individual or third party payer. Maintains appropriate records for budgetary purposes.

Establishes maintains and revises as necessary records and filling systems often handling highly confidential materials such as budget payroll patient and personnel data. Proposes changes in work procedures to more effectively coordinate flow of work through area of responsibility.

Records and monitor expenditures against budget alerts supervisor of possible areas of concern.

Maintains inventory and orders office/medical supplies at own discretion but according to knowledge of usage patterns and within established guidelines. Prepares and follows up on purchase orders.

Performs library research in order to secure materials or guide supervisor to appropriate source and to prepare bibliographies on a given topic. May maintain departmental resources library.

Performs clerical duties using such equipment as calculator copy machine word processor computer and transcription equipment. Opens sorts and distributes mail. Answers routine requests maintains time sheets for personnel processes requests for checks and expense vouchers.

Performs duties of subordinate clerical staff due to absence or if workloads require.

Proficient computer and typing skills to prepare a variety of reports documents and correspondence

Performs other duties as assigned.

Other Information

**Other information**:
**BASIC KNOWLEDGE**:
Work requires in addition to the skills normally obtained th

  • Administrative Coordinator

    4 weeks ago

    Providence, United States SERVPRO of FJM Enterprises, Inc.ABOJ, LLCJDM Enterprises, Inc Full time

    Job DescriptionJob DescriptionBenefits:401(k)Health insuranceTraining & development Locally owned and operated leading SERVPRO in business in Rhode Island area for over 34 years seeks to hire an admin coordinator.Job Description:The Administrative Coordinator is the first person our customers speak to & can be the hero that helps them through their stressful...

  • Faculty Administration Coordinator

    1 week ago

    Providence, United States Brown University Full time

    Job Description: The School of Engineering at Brown University has a new and exciting opportunity to hire a Faculty Administration Coordinator. The Faculty Administration Coordinator supports the Manager of Faculty Administration by coordinating the appointment and promotion process for the School of Engineering (SoE), including: regular tenure and...

  • Operations & Administrative Coordinator

    1 week ago

    Providence, United States Brown University Full time

    Job Description: The Operations & Administrative Coordinator (SAS) provides coordination and oversight of SAS's daily operations, including staff and space calendars, communicating with and scheduling student intake meetings, data collection and tracking, supervision of signature departmental operations, internal and external departmental communications,...

  • Operations & Administrative Coordinator

    1 week ago

    Providence, United States Brown University Full time

    Job Description:The Operations & Administrative Coordinator (SAS) provides coordination and oversight of SAS's daily operations, including staff and space calendars, communicating with and scheduling student intake meetings, data collection and tracking, supervision of signature departmental operations, internal and external departmental communications,...

  • Executive Administrative Assistant

    1 month ago

    Providence, United States Ru New England LLC Full time

    Job DescriptionJob DescriptionAs an Executive Administrative Assistant, you will be responsible for the following duties:- Organizing and scheduling appointments- Managing calendars and coordinating meetings- Handling travel arrangements and preparing itineraries- Assist in planning client events and company fundraisers- Conducting data entry and maintaining...

  • Academic Administrative Coordinator

    2 days ago

    Providence, United States Johnson and Wales University Full time

    Academic Administrative Coordinator (Temporary) Job no: 9662 Work type: Temporary Location: Providence, Rhode Island Categories: Staff/Administration, Academic Administration, Temporary Position Duration, Campus Based Summary Coordinates the administrative functions in the academic office Diversity & Inclusion Embracing diversity for a richly inclusive...

  • Administrative Support

    3 days ago

    Providence, United States Strategic Retirement Partners Full time

    Company Description At Strategic Retirement Partners, our mission and philosophy is simple; Help drive positive outcomes for all who participate by (1) providing investment, wealth, and financial planning guidance to individuals, families, and employees within employer-sponsored retirement plans, and (2) providing retirement plan investment...

  • Administrative Support

    4 days ago

    Providence, United States Strategic Retirement Partners Full time

    Company DescriptionAt Strategic Retirement Partners, our mission and philosophy is simple; Help drive positive outcomes for all who participate by (1) providing investment, wealth, and financial planning guidance to individuals, families, and employees within employer-sponsored retirement plans, and (2) providing retirement plan investment...

  • Administrative Assistant

    2 weeks ago

    Providence, United States Brown Emergency Medicine Full time

    Job DescriptionJob DescriptionBrown Emergency Medicine (Brown EM) is the academic emergency medicine physician practice plan of the Department of Emergency Medicine at the Alpert Medical School of Brown University. Brown EM provides emergency department staffing for Rhode Island hospital, the only Level I trauma center in this region; Hasbro Children's...

  • Administrative Assistant/surgical Coordinator

    3 weeks ago

    East Providence, United States University Orthopedics Full time

    **Job Title**: Administrative Assistant/Surgical Coordinator **Reports to**:Administrative Manager **General Summary of Duties**: Responsible for performing a variety of duties specific to the appropriate scheduling of surgical cases for the Physician. Exceptional organizational skills and people skills are needed. **Principle Duties and...

  • Administrative Assistant

    2 weeks ago

    Providence, United States LMA Recruitment Full time

    Job DescriptionJob DescriptionJob Title: Administrative Assistant.Job Location: 1 Capitol Hill, Providence, Rhode Island 02908.Job Duration: 12 Months of contract. Posting Title:Providence, RI - Admin/Clerical - DOA - N/A - N/A - Administrative Assistant - Confidential Secretary.Note: This is a very professional position, please keep that in mind when...

  • Administrative Assistant

    2 weeks ago

    Providence, United States Radiant Digital Full time

    Job DescriptionJob DescriptionPosition: Administrative AssistantLocation: Providence, RI.Contract Term: 12 monthsHours / Week: 35SummaryThe candidate for this position will support a high-level state official by performing the most complex administrative and supportive tasks. This person will be the primary support staff to the CDO/CIO. Responsibilities•...

  • Administrative Assistant

    2 weeks ago

    Providence, Rhode Island, United States Radiant Digital Full time

    Position: Administrative AssistantLocation: Providence, RI.Contract Term: 12 monthsHours / Week: 35SummaryThe candidate for this position will support a high-level state official by performing the most complex administrative and supportive tasks. This person will be the primary support staff to the CDO/CIO. Responsibilities• Providing administrative...

  • Administrative Assistant

    3 weeks ago

    Providence, United States Hub Technology Group Full time

    Contract Administrative Assistant6 Weeks + On Site – Providence RI Possible long term extension or transition to different teamComplex administrative duties and responsibilities including calendaring, document management, front desk support, scheduling and clerical dutiesAnalyze operational information and prepare detailed and comprehensive reports of...

  • Administrative Assistant

    3 weeks ago

    Providence, United States Hub Technology Group Full time

    Contract Administrative Assistant6 Weeks + On Site – Providence RI Possible long term extension or transition to different teamComplex administrative duties and responsibilities including calendaring, document management, front desk support, scheduling and clerical dutiesAnalyze operational information and prepare detailed and comprehensive reports of...

  • Administrative Assistant

    2 weeks ago

    Providence, United States Radiant Digital Full time

    Job DescriptionJob DescriptionPosition: Administrative AssistantLocation: Providence, RIContract Term: 12 monthsHours / Week: 35SummaryThe candidate for this position will support a high-level state official by performing the most complex administrative and supportive tasks.  This person will be the primary support staff to the CDO/CIO....

  • Administrative Assistant

    3 weeks ago

    Providence, United States Rose International Full time

    Date Posted: 05/16/2024 Hiring Organization: Rose International Position Number: 464212 Job Title: Administrative Assistant Job Location: Providence, RI, USA, 02908 Work Model: Onsite Shift: 8:00 AM - 4:00 PM (35hours/week) Employment Type: Temporary Estimated Duration (In months): 13 Min Hourly Rate ($): 18.00 Max Hourly Rate ($): ...

  • Sr Research Administrator PD

    6 days ago

    Providence, United States Lifespan Corporation Full time

    Summary: Under the general supervision of the Administrative Manager (s) Research Projects Management ensures completion and performs a variety of functions related to the administrative aspects of research grants and contracts. Works with a variety of clients across all Lifespan affiliates. Responsibilities: Collaborates with Administrative Manager (s)...

  • Project Coordinator

    5 days ago

    Providence, United States Brown University Full time

    Job Description: Project Coordinator Office of Information Technology The Project Coordinator provides high level support to the Office of Information Technology (OIT) multiple Senior Director(s) and their team members. The incumbent will have sufficient understanding of the department’s initiatives and constituencies to anticipate the impact of various...

  • Administrator, Financial Management

    1 month ago

    Providence, United States State of Rhode Island Full time

    **Class Definition**: **GENERAL STATEMENT OF DUTIES**: To be responsible and accountable for the proper receipt and disbursement of departmental funds and to insure that these funds are used for the purpose for which they are allotted; and to do related work as required. **SUPERVISION EXERCISED**: Plans, coordinates, supervises and reviews the work of a...