Construction Administration Assistant

2 weeks ago

North Highlands, United States TevisHR Full time

Good Life Construction, Inc. is looking for a dynamic Construction Administration Assistant to join our team of professionals. This individual contributor role is an hourly, full-time position located in North Highlands, California.

**Position Overview**: As a Construction Administration Assistant, you will provide vital support to the construction management team by assisting with administrative tasks and ensuring the smooth operation of day-to-day activities. Your role will involve coordinating communication between various stakeholders, maintaining project documentation, and facilitating the efficient execution of construction projects.

**Key Responsibilities**:

- ** Administrative Support**:

- Assist in the preparation and distribution of project documentation, including contracts, proposals, and change orders.
- Organize and maintain project files, records, and correspondence in both digital and physical formats.
- Schedule meetings, appointments, and site visits for project managers and other team members as required.
- Prepare meeting agendas, take minutes, and distribute meeting notes to attendees.
- **Document Control**:

- Maintain accurate and up-to-date project logs, such as RFIs (Requests for Information), submittals, and shop drawings.
- Track document revisions, approvals, and distribution to ensure compliance with project requirements.
- Assist in the preparation and processing of construction-related documents, such as permits and licenses.
- Coordinate document review and approval processes among project team members and external stakeholders.
- **Communication and Coordination**:

- Serve as a central point of contact for project-related inquiries from clients, subcontractors, vendors, and internal team members.
- Facilitate communication between project managers, field personnel, and office staff to ensure timely resolution of issues and efficient project execution.
- Coordinate logistics for project meetings, site visits, and inspections, including travel arrangements and accommodations if necessary.
- Communicate project updates, milestones, and deadlines to relevant stakeholders as directed by project managers.
- **Data Entry and Reporting**:

- Enter project-related data into the company's management software or databases accurately and in a timely manner.
- Generate reports, summaries, and presentations based on project data and performance metrics.
- Assist in analyzing project data to identify trends, issues, and areas for improvement.
- **Health and Safety Compliance**:

- Assist in maintaining health and safety records and documentation, including safety meeting minutes, training records, and incident reports.
- Support the implementation of safety policies and procedures on construction sites and in office environments.
- Participate in safety audits, inspections, and compliance reviews as required.

**Qualifications and Skills**:

- High school diploma or equivalent; additional education or training in construction management or administration is a plus.
- Proven experience of 2-3 years in an administrative support role, preferably in the construction industry.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
- Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines.
- Excellent written and verbal communication skills, with a professional and courteous demeanor.
- Attention to detail and accuracy in data entry and document management.
- Ability to work effectively both independently and as part of a team in a fast-paced environment.
- Knowledge of construction terminology, processes, and documentation is desirable but not required.

**Benefits**:

- Competitive salary range: $20-$26 /hr.
- Health insurance and retirement plans.
- Paid time off
- Opportunities for professional development and growth.

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