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Staff Assistant

3 months ago

Frederick, United States US Executive Director, Office of Acquisition and Logistics Full time

**Duties**:
**THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION**

Work Schedule: Monday - Friday, 8:00am - 4:30pm
Compressed/Flexible Schedule: Not Available
Telework: Available
Duty Location Status: Will work from a VA owned or leased space
Position Description Title/PD#: Staff Assistant/ PD28077A
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Financial Disclosure Report: Not Required

Major Duties:
Collects, manages, analyzes, and reports program data.

Provides management with written and oral (progress and operational) reports in various media on a broad range of administrative or technical programs and makes recommendations for improvement.

Conducts special projects and studies.

Gathers and organizes data to prepare long-range travel plans.

Conducts research, prepares analyses and develops plans to bring project to successful conclusion.

Works closely with senior personnel external to the VAAA regarding interactions with the Chancellor/Deputy Chancellor/Vice Chancellor and maintains liaison and communications with persons and groups from both within and outside the organization, speaking for the Chancellor/ Deputy Chancellor/Vice Chancellor on administrative issues.

Exercises judgment in determining matters which require the immediate or deferred attention of the Chancellor/ Deputy Chancellor/Vice Chancellor and those that can be appropriately referred to other staff or personally handled. Selects and answers inquiries which can be answered from knowledge of the organization programs, and policies and identifies issues requiring policy decisions or are of a controversial nature.

**Requirements**:
**Conditions of Employment**:

- Selective Service Registration is required for males born after 12/31/1959
- Physical Requirements: The work is sedentary. No special demands are required to perform the work.
- You may be required to serve a probationary period
- Subject to background/security investigation
- Selected applicants will be required to complete an online onboarding process
- Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details.
- Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

**Qualifications**:

- MINIMUM QUALIFICATIONS GS-09: One (1) year of specialized experience that equipped you with the knowledge, skills, and abilities to successfully perform the duties of this position, and that is typically in or related to the position. To be creditable, specialized experience must have been equivalent to at least the GS-07 grade level in Federal service. Specialized experience is defined as having experience office administration experience ;scheduling appointments, meetings, conferences and travel for executive leadership; processing time and attendance for staff; computer and software programs; dealing with confidential, complex, or sensitive matters; time management skills to prioritize and meet firm deadlines; strong writing and speaking skills to communicate professionally with executive leadership, staff and those outside the organization and to review and prepare high-level, professional and grammatically correct communication such as correspondence, reports, inquiries and requests for information. This experience must be detailed in your resume to receive credit.
- ~OR~
- A master's degree, equivalent graduate degree, two (2) full years of progressively higher-level graduate education leading to such a degree, or an LL.B. or J.D. in a related field that demonstrates your ability to perform the duties of this position. One year of full-time graduate education is the number of credit hours that the school attended has determined to represent one (1) year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the one (1) year of full-time study requirement. Part-time graduate education is creditable in accordance with its relationship to a year of full-time study at the school attended. Transcripts required.
- ~OR~
- An equivalent combination of specialized experience and progressively higher-level graduate education that demonstrates your ability to perform the duties of this position. Your experience must be detailed in your resume and transcripts required.
- Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide