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Nursing Office Assistant
4 months ago
**NYU Langone Hospital-Long Island** is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. _For more information, go to _nyulangone.org_, and interact with us on _LinkedIn_, _Glassdoor_, _Indeed_, _Facebook_, _Twitter_, _YouTube_ and _Instagram_._
**Position Summary**:
We have an exciting opportunity to join our team as a Nursing Office Assistant.
**Responsibilities**:
- Performs other duties as assigned aligned with the mission and values of the organization
- Participates in planning for weekly and daily staffing for all Clinical Divisions
- Calls in supplemental staff as indicated by staffing guidelines. Works collaboratively with nurse managers/supervisors to assure adequate staffing.
- Organizes and maintains Mytime database and/or manual files.
- Enters agency shift into Mytime scheduling system for each unit daily and generates bi weekly management reports as needed.
- Updates daily patient Mytime report sheet and distributes appropriately
- Updates Mytime regularly and print standard reports as requested, e.g. turn over analysis, terminations, new hires and transfers.
- Prepares overtime availability sheets and confirms based on staffing guidelines or manager request.
- Works closely with Director of Nursing Administrative Services assuring accuracy of agency/overtime order, proper voucher and sign-in records, and notification of sick calls.
- Prepares and distributes scheduling Plan Sheets, updates data and generates schedules and work sheets
- Records sick calls in logbook, schedules and staffing sheets, notifies unit and manager.
- Assists with validation of temporary agency invoices
- Prepares companion list, calls for coverage and transcribes to staffing boards.
- Assists with clerical functions in the Nursing Office.
- Communicates effectively, efficiently, and courteously with patient, families, staff, and other members of the health care team. Assists visitors and employees in a cooperative manner.
- Accepts directions from managerial staff willingly; accepts changes in assignment willingly
- Completes tasks within scheduled hours of work and within specified time frames
**Minimum Qualifications**:
To qualify you must have a High School Diploma Required
Microsoft Office skills, 1 year office experience
NYU Langone Hospital-Long Island provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $40,000.00 - $49,442.64 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
