Research Accounting Specialist Ii
3 weeks ago
**Job Summary**
Position is responsible for the financial, post-award management of a portfolio of Salk Faculty sponsored research projects, which include government grants, private agency/foundation grants, gifts, and internally funded projects. The role involves interpreting guidelines to ensure compliance with sponsor terms, Institute policies, and federal regulations related to financial management. This position operates in a fast-paced, complex environment. Additionally, the RACT Specialist II may be assigned other post-award responsibilities by management.
**Who We Are**
The Salk Institute is an internationally renowned research institution that values diversity, equity, and inclusion. We seek bold and interactive leaders passionate about exploring new frontiers in science. Our collaborative community embraces diverse perspectives and unique life experiences, fostering innovation, and a sense of belonging. Together, we strive to improve the wellbeing of humanity through groundbreaking research.
Founded by Jonas Salk, developer of the first safe and effective polio vaccine, the Institute is an independent, nonprofit research organization and architectural landmark: small by choice, intimate by nature, and fearless in the face of any challenge. Salk's vibrant community comprises a diverse and talented group of individuals, each playing a crucial role in driving our mission forward. From visionary leaders to dedicated administrators and brilliant faculty members, the Institute is united by a shared passion for scientific exploration and innovation.
**What Your Key Responsibilities Will Be**
**Fund Management, Compliance and Analysis**
- Manages financial and administrative aspects of accounting and grants to ensure compliance with internal and external requirements, and generally accepted accounting principles (GAAP). Monitors expenditures throughout the budget period and life of a grant/gift to ensure compliance with funding source and Institute policies.
- Reviews grant cash receipt allocation as received and monitors grant accounts receivables on a quarterly basis. Makes inquires to funding agencies on delinquent payments as applicable and notifies the Assistant or Senior Director, Research Accounting of situations as appropriate.
- Reviews and approves source expenditure documents including purchase orders between $2,500 - $5,000, payment check requests, travel expense requests, invoices, and monthly recharge center charges. This includes ensuring animal expenditures are appropriate by grant per approved protocol.
- Maintains audit support and backup expenditure documentation for electronic grant files and journal entries in compliance with institute and sponsor policies.
- Exercises discretion about significant matters related to fund management and financial status of the lab when determining action plan when meeting with PI’s and/or administration.
- Conducts a summary review of monthly laboratory financial reports for personnel distribution/adjustments, budget line item restrictions, equipment budget adjustments, correct budget period allocation of expenses, open commitments, and Facilities & Administrative (indirect costs) expense allocation. Takes necessary action as needed for compliance with institute and sponsor policies.
- Communicates with the PI or designee on all lab personnel related changes. Personnel Action Requests (PAR’s) are reviewed for compliance when funding changes occur. HR entry is analyzed to ensure proper setup for the different grant or fellowship funds. Visa status, work rules, and funding type need to be understood to review data. Retroactive entries and other distribution changes are also reviewed with the lab and entered by RACT. Knowledge of effort versus distribution is important in order to adhere with government rules and regulations.
**Accounting and Labor Distribution**
- Prepares, processes, and/or reviews budget entries per awards and prepare and processes journal entries in the financial accounting system using a solid working knowledge of accounting.
- Review and track outgoing consortium agreements. Consortium invoices received from subrecipient institutions pertaining to federal awards are scrutinized for compliance per the OMB Uniform Guidance regulations. Various levels of review are performed based on level of risk assessment. Non-federal consortium agreement invoices are reviewed for compliance with funding sources.
- Manages the labor and effort distribution of personnel in H/R, Payroll system for all lab employees. Understanding the complexity of various visa's, fellowship and grant status, effort reporting, as well as fund number changes is critical when updating the system. Details such as fund number and account code are required for a successful labor month end process. Errors result in the delay of the monthly close for payroll as well as other ramifications. Staying on top of the diversity of lab personnel due to the various types of
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