Administrative Assistant Iii

2 months ago


Trenton, United States Newkleo LLC Full time

The support staff is needed to assist Procurement Bureau with administrative tasks while the Division is short-staffed.
- Coordinates and schedules meetings.
- Provides complex, direct, technical assistance to professional buying staff engaged in completing sophisticated procurements, special analytical projects, or investigations.
- Compiles documentation for and creates contract award files, which may include scanning hard copy files.
- Prepares correspondence to Vendors for contract extensions or contract maintenance.
- Prepares correspondence to Vendors for various forms required as part of a Contract Award.
- Reviews and verifies that required forms have been submitted as part of bid proposals.
- Maintains a list of key contract expiration dates for buying staff and supervisors.
- Assists in tabulating complex bid proposals from multiple vendors.
- Collects background information for and assists in preparing simple commodity specifications.
- Collects accurate purchasing production data as a basis for periodic management reports.
- As required, schedules and participates in bidders' conferences.
- Prepares procurement-related correspondence and reports.
- Coordinates the maintenance of essential contract and bid records and files.
- Organizes contract award files for archiving.
- Maintains physical space and organization of the unit.
- Maintains, updates, and organizes virtual/shared files.

**Work hours**:

- Negotiable: 8:00am-4, 8:30-4:30, or 9-5.
- Lunch hours - 60 minutes (Un-Paid)

**Additional information**:

- WFH - Work remotely 2 to 3 days per week
- Dress code - Business Casual
- **NOTE: Temporary employees are not permitted to operate any State vehicles.**

**Job Types**: Contract, Temporary

Pay: $24.24 per hour

Expected hours: 30 per week

**Benefits**:

- Health insurance
- Vision insurance

Schedule:

- 8 hour shift
- Day shift

**Experience**:

- Administrative: 1 year (required)
- Procurement: 1 year (required)

Ability to Relocate:

- Trenton, NJ 08608: Relocate before starting work (required)

Work Location: In person



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