Program Coordinator

2 weeks ago

Queens, United States Velez Organization Full time

**Velez Organization: Building a More Diverse Construction Industry**

At Velez Organization, a leading Minority and Woman-Owned construction management firm, we're passionate about building excellence. We're seeking an experienced and motivated **Program Coordinator** to join our growing team and play a key role in ensuring our projects are completed successfully.

The Program Coordinator reports to assigned Program Managers and Executive staff to support one the largest, most successful construction mentorship programs in NYS.

**Program Coordinator Responsibilities**:Serve as the Program Coordinator, supporting the Program Management team as assigned including:

- Provide administrative support for program development, program planning and scheduling, document tracking, program needs, coordination of program participants and other program functions.
- Prepare/support program subconsultants including correspondence & scheduling
- Within operations, help ensure optimum efficiencies and adherence to company morale, culture, and values. Make recommendations for improvements.
- Maintain and monitor program plans, program schedules, budgets, and expenditures at the direction of the Program Manager.
- Document and follow up on important actions and decisions from meetings.
- Prepare necessary presentation materials for meetings.
- Undertake program tasks as required/requested.
- Organization, maintenance of all documentation, paperwork tracking and managing information flow for the program are key responsibilities

**To be successful, you'll ideally have the following Requirements**:

- Two years of experience in a related field and/or a Bachelor's degree in business or related field of study.
- Exceptional verbal, written, and presentation skills.
- Ability to work effectively both independently and as part of a team.
- Computer literacy for a variety of tasks.
- Knowledge of file management, transcription, and other administrative procedures.
- Ability to work on tight deadlines
- Ability to maintain strict confidentiality
- Ability to multitask and change directions quickly

**ADMINISTRATIVE SUPPORT**
- Answer phones
- Meet, greet and seat guests
- Arrange for maintenance and repairs as needed
- Order office supplies and other supplies needed for office
- Schedule meetings and appointments
- Assist with mailings and deliveries
- Coordinate program correspondence
- Coordinate program functions
- Filing and organization
- Manage office equipment and renewals

**Calendar, Correspondence, Office Assistance**
- Update and coordinate program calendars
- Compose/edit outgoing correspondence
- Assist when/where needed during high-volume work periods
- Update social media posts

**What We Offer**:

- A dynamic, supportive, and innovative work culture that fosters collaboration, open communication, and growth.
- Competitive salary and comprehensive benefits package, including health insurance, and paid time off.
- The opportunity to work on challenging and rewarding projects in a collaborative and dynamic environment.

A chance to make a real difference in the community with a company committed to diversity and inclusion

**Ready to Build Your Career with Us?**

We believe in fostering a work environment that celebrates different backgrounds and perspectives. If you're a talented and motivated individual who thrives in a fast-paced environment, we encourage you to apply

Note: This job description is intended to provide a general overview of the position. Other duties may be assigned as necessary to meet business needs. The VELEZ ORGANIZATION is an Equal Opportunity and Affirmative Action Employer. we offer competitive salaries and benefits.

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off

Schedule:

- 8 hour shift

Ability to Relocate:

- Queens, NY: Relocate before starting work (required)

Work Location: In person

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