Intake Specialist

Job Details

Description

Responsible for enrolling students in program at multiple sites; responsible for guiding families through the enrollment process from initial review until the child begins program; coordinate timely submission of annual and quarterly reports to appropriate district administrators; communicate with evaluation coordinators.

Enrollment

Maintain full program enrollment at all times, throughout the 12 month school year. Work diligently to implement policies and procedures that support full student enrollment at all Birch Family Services schools.

Correspondence & Ongoing Monitoring

Correspond with district administrators Correspond with parents and families Correspond with Evaluation Coordinators Correspond with bussing coordinator, principal, educational supervisor, related service supervisors Correspond with supervisor, Agency Evaluation and Intake Coordinator Monitor the first attend dates of newly enrolled students Monitor the bussing of newly enrolled students Monitor the distribution and review of IEPs by all relevant staff members

Coordination of Annual Reviews & Quarterly Reports

Track and ensure completion of annual and quarterly progress reports for all students Ensure that reports are sent in a timely manner to district administrators and parents

Outreach and marketing

Coordinate site based outreach projects Establish relationships with district administrators Establish relationships with community personnel to maintain student referrals Represent BFS at local community meetings

Qualifications

Communication, Oral - Ability to communicate effectively with others using the spoken word. Communication, Written - Ability to communicate in writing clearly and concisely. Motivation - Ability to inspire oneself and others to reach a goal and/or perform to the best of their ability. Organized - Possessing the trait of being organized or following a systematic method of performing a task. Time Management - Ability to utilize the available time to organize and complete work within given deadlines.

Education

BA preferred; will accept High School diploma with experience in educational setting.

Experience

Two to four years related experience

SKILLS & ABILITIES

Computer Skills

Microsoft Office, Excel, Word and Outlook

---