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Program Administrator, Judy Center Early Learning

3 months ago

Frederick, United States Frederick County Public Schools Full time

JobID: 14484

**Position Type**:
Support Staff**Date Posted**:
6/24/2024**Location**:
Tuscarora Elementary School**Date Available**:
ASAP**Closing Date**:
07/03/2024**Work Year Calendar and Hours**
- 12-month position (244 days / year), 7 hours per day
- Daily Work Hours**:TBD**

**Salary**
- Support Salary Scale Grade S16**:$37.26 per hour; starting**
- Under the Fair Labor and Standards Act this position is _**_non-exempt_**_ from overtime. Actual salary placement will be in accordance with the salary procedures of the Frederick County Public School System._

**Role**

The Program Administrator reports to the Coordinator for Early Childhood Education and Judy Centers. This position is responsible for managing the Judy Center Early Learning Hub, including its early childhood component, for Frederick County Public Schools (FCPS). Essential functions include, but are not limited to, the following: (1) assisting with general administrative functions related to assigned school and Judy Center Early Learning Hub grant; (2) providing community engagement and education; (3) performing other duties consistent with the scope and nature of the position.
This position is grant funded and contingent upon grant renewal.
**Essential Functions**

Reporting directly to the Coordinator for Early Childhood Education and Judy Centers, the Program Administrator—Judy Center performs, as a minimum, the following duties:
**General Administrative Functions**:

- Leads, directs, and is responsible for the performance and results of the Judy Center Early Learning Hub, Judy Center Early Learning Hub staff, contracted employees, and temporary employees based on the twelve components outlined by the Maryland State Department of Education at the assigned Judy Center Early Learning Hub location.
- Provides feedback regarding staff performance to the Coordinator for Early Childhood Education and Judy Centers.
- Collaborates with the Judy Center Early Learning Hub Program Administrators placed in all Frederick County Judy Center Early Learning Hubs.
- Writes or coordinates the writing of competitive grant proposals.
- Develops, manages, and/or coordinates the budget relating to the site-specific Judy Center Early Learning Hub grant.
- Manages acquisition and distribution of resources and purchases relating to the grant.
- Keeps and maintains clear, concise, and up to date files and records required by the grant-funded program and external and internal evaluators.
- Gathers data and prepares the annual Judy Center Early Learning Hub grant, attends the technical assistance meeting, and submits the proposed goals and performance measures for which the Judy Center Early Learning Hub is held accountable.
- Completes grant reporting requirements, including but not limited to, the mid-year, end of year, annual, and Board of Education reports.
- Maintains clear and accurate financial records and ensures compliance with grant requirements.
- Processes invoices and payments according to and in compliance with FCPS policies and procedures.
- Develops, designs, tests, maintains, and/or coordinates the development of student data-centric system for collection and maintenance of information to track, analyze, and report program progress.
- Maintains proficiency in the use of technology including, but not limited to, desktop and system software to meet administrative needs.

**Community Engagement and Education**:

- Conducts routine needs assessments of the physical, behavioral, and emotional needs of students, their families, and the community.
- Facilitates the coordination of wraparound services, including behavioral health services, to meet identified student, family, and community needs.
- Develops strategies for increasing program visibility/expansion and enrollment strategies, including but not limited to the coordination of all issues affecting the partners.
- Collaborates with partners to analyze and develop program objectives and policy information.
- Facilitates problem solving and information gathering for the general public, parents, employees, and government officials.
- Plans and manages engagement events, including preparing detailed plans, coordinating site logistics, identifying and analyzing needs of stakeholders, developing invitee lists, developing agendas and other event materials, publicizing events, and other action materials.
- Proactively identifies opportunities for stakeholder engagement and maintains detailed records.
- Collaborates with School Administration of assigned school, Community School Coordinator, Community School Nurse, Community Liaison, the Prekindergarten and Kindergarten teams, and/or other school-based staff to ensure integration of Judy Center Early Learning Hub and assigned school.
- Identifies opportunities for partnerships with local businesses, community organizations, government entities, and others to support systemic programs and initiatives.
- Manages partnerships, which includes developing and/o