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Administrative Assistant

3 months ago

Houston, United States CAI Greater Houston Chapter Full time

**Overview**

Reporting to the Executive Director, the Administrative Assistant is responsible for providing administrative support to ensure the efficient operation of the Chapter. In addition to other duties assigned, responsibilities are wide-ranging and include:
**Membership**
- Reconcile website directory to CAI National roster (Membership, designation, changes etc.)
- Maintain database entries and reporting
- Provide member log-in information and create new profiles as needed
- Set appointments, meetings, and conference calls
- Assist in the distribution of member communication materials
- Notify and remind all parties of upcoming events, lunches, meetings etc.
- Add new members to E-news list
- Assist with annual Membership Directory

**Events**
- Research vendors (catering, decorators, AV, etc.) and choose the best combination of quality and cost
- Assist with event planning and office activities
- Assist in creating and distributing post-event surveys
- Update website with upcoming events and sponsors
- Process and maintain event registration
- Assist with preparation and distribution of event materials and production of name badges

**Clerical/Office**
- Welcome clients and visitors to the office and assist them as needed
- Perform various clerical tasks as needed (file papers, organize supplies, etc.)
- Answer phones and route calls to appropriate staff
- Manage, sort, and dispense incoming/outgoing mail and faxes
- Maintain staff and company calendars
- Frequently check office supply stock; reorder supplies when needed
- Attend association meetings and take notes, keep minutes, etc.

**Job Types**: Full-time, Part-time

Pay: $20.00 per hour

Expected hours: 20 per week

Schedule:

- 4 hour shift
- 8 hour shift

Work Location: Hybrid remote in Houston, TX 77079