Payroll Coordinator

2 months ago

Alsip, United States Sertoma Star Services Full time

**Payroll Coordinator**

**Department: Accounting**

**Status: Full-time**

**Who We Are**
At Sertoma Star Services, we're on a mission to empower individuals with intellectual/developmental disabilities and those living with mental illness to reach their goals and lead fulfilling lives. With a strategic presence in South Chicagoland and Northwest Indiana, we proudly serve over 2,000 consumers through a diverse range of vocational, educational, therapeutic, and residential programs.

Sertoma Star Services’ roots trace back to the merger of two dynamic social services organizations, New Star and Sertoma Centre combining over 125 years of expertise in providing cutting-edge, person-first services. Our united commitment is straightforward: to transform lives through delivering comprehensive services, choices, and opportunities to those we support in an environment that promotes self-advocacy and personal success.

By joining the Sertoma Star Team you will have a unique opportunity to challenge limits and change lives. Together, we can shape a brighter future for those we serve.

**Your Role**
As the Payroll Coordinator you will be responsible for coordinating and processing all aspects of staff payroll, including system maintenance, implementing process and system changes, and the preparation of all regulatory payroll filings for the agency. This position is also responsible for reviewing and processing all employee Time and Attendance data within the Paycor system for each pay period.

**Responsibilities**
- Process bi-weekly staff payroll. Review data in the timekeeping system for accuracy, completeness, and appropriate amounts for non-exempt employees. Work with supervisors to make any needed corrections to employee timecards. Transfer data in the timekeeping system to Paycor for payroll processing in a timely manner.
- Calculate amounts for any new deductions (i.e., child support, wage garnishments and miscellaneous deductions) and enter in payroll software in a timely manner.
- Maintain payroll cost center allocations and any changes due to agency restructuring, staff transfers, temporary coverage (vacation/leave) as needed.
- Train and support staff on use of timekeeping system.
- Maintain direct deposit information for transmission to Paycor.
- Prepare bi-weekly summary of staff hours actual-to-budget report by cost center and distribute to supervisors.
- Maintain and file all payroll registers and reports. Prepare/review all required monthly, quarterly, and year-end payroll reports, including 941 X’s, and submit to regulatory agencies as needed.
- Complete wage and employment verification forms as needed.
- Complete all wage assignments in a timely and accurate manner, including preparing check requests for payments and required follow-up.

**Qualifications**
- A High School diploma is required, with a minimum of two years of direct payroll processing experience.
- General knowledge of basic accounting, including journal entries.
- Prior experience with payroll, time and attendance, and accounting systems software is required.
- Excellent organizational skills, acute attention to detail, and ability to multi-task and meet deadlines.
- Excellent communication skills, both oral and written.
- Strong analytical and problem solving skills.

**Benefits**
- Generous paid time off
- 13 Paid holidays
- Medical/Dental/Vision Insurance Plans
- Employer Paid Insurance: Basic Life/AD&D and Long-Term Disability
- Employee Assistance Program
- 403(b) with company match
- Tuition assistance
- Eligibility for Public Service Loan Forgiveness
- Ongoing training and development opportunities

**Health, Safety, and Culture**
Sertoma Star is an equal opportunity employer that embraces the uniqueness of every person. Sertoma understands that in order for you to work effectively and be an advocate of inclusivity, we must foster an environment that is respectful and sensitive to persons of all gender identities and from every cultural, socioeconomic, ethnic, religious, and racial background. Our open-door, team-building concept supports both agency goals and employee success.

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