Medical Office Manager
2 months ago
Overview:
We have an exciting opportunity at our Maternal Fetal Medicine Clinic in the beautiful city of Brooksville for an Office Manager with Ambulatory experience to join our amazing team at Pediatrix Medical Group. Brooksville is a smaller, close-knit city full of diversity and has a significantly lower cost of living and affordability.
“Pediatrix has provided me an opportunity to grow not only as a professional, but a woman in a leadership position. I enjoy the mentorship and relationships I participate in not only with my immediate team, but my direct-report employees, creating a cohesive team culture that provides open communication on development to reach their full potential.”
**Jill Dourte-Smith, Hearing Screen Market Manager, Pediatrix® Medical Group**
**Responsibilities**:
- Coordinates the daily activities of the clinic staff, including delegating work assignments.
- Assures that priorities established by the Practice Manager are effectively communicated to the team and properly implemented.
- Responsible for monitoring, maintaining and tracking daily statistics.
- Oversees reconciliation of daily deposit logs and preparation for bank deposits.
- Provides new hire training as well as ongoing training to assigned staff.
- Assists the team in problem resolution. Recommends solutions to the Practice Manager and escalates issues to the Practice Manager when appropriate.
- Leads the team by creating a positive work environment through individual and team recognition.
- Performs verbal counseling, recommending corrective action to the Practice Manager.
- Assists the Practice Manager in the recruiting, hiring and interviewing process of the office staff.
- Displays exceptional customer service skills in responding to all inquiries from patients, insurance carriers, outside agencies, internal departments and coworkers when appropriate.
- Serves in a supervisory capacity and performs supervisory duties in the absence of the Practice Manager as directed.
- Prepares and submits reports as required.
- Assists Medical Director with special projects and tasks as needed.
- Assumes staff duties for absences and temporary staff shortages.
- Authorizes, coordinates, and monitors daily site activities such as supply ordering, IT, maintenance issues, phones, etc.
- Responsible for monitoring the clinical team in meeting demands of patient volumes and handling complaints regarding clinical staff.
- Responsible for proactive management of physician, mid-level provider and ancillary schedules to ensure timely care of patients, appropriate daily volumes and completion of all clinical documentation in a timely fashion.
- Responsible for proactive management of coding department to ensure daily submission of properly coded fee tickets to the regional business office.
- Maintains strict confidentiality in accordance with HIPAA regulations and Company policy.
- Presents a positive, professional appearance and convey a professional demeanor in the performance of assigned duties.
- Responsible for following all facility, organization and department precautions and procedures in the performance of all job duties to ensure a safe work environment for self and others.
- Completes compliance requirements as needed.
- Performs other duties as assigned or requested.
Qualifications:
Education Level: High school diploma or equivalent. Bachelor's degree preferred.
Experience Years: Minimum seven (7) years medical office experience.
Experience Industry: Healthcare.
Benefits and Compensation:
**Benefits for Full Time employees and qualified dependents**:
- Medical, Dental, Vision Insurance
- Progyny Fertility Benefits
- Teladoc Health and Second Opinion Services
- 401(K) Thrift Program & Sharing Plan**:
- Employee Stock Purchase Plan (ESPP) - 15% discount*
- Basic Employee; Spouse; Child Life Insurance
- Accidental Death and Dismemberment (AD&D)
- Employee Optional Life and AD&D
- Short & Long Term Disability
- Pre-Tax Health Savings Accounts (HSA)
- Employee and Dependent Flexible Spending Account (FSA)
- Family Medical Leave Act (FMLA)
- Parental Leave Benefit
- Sick Pay Bank
- Employee Assistance Program (EAP)
- Group Aflac Policies
- Identity Theft Protection
- Employee Charitable Fund
- Continuing Education Assistance
- Various Discount Programs
- Part Time Regular employee classifications also receive this benefit
**Available to part-time regular and part-time casual employees aged 21 and over
About Us:
Pediatrix Medical Group is one of the nation’s leading providers of highly specialized health care for women, babies and children. Since 1979, Pediatrix has grown from a single neonatology practice to a national, multispecialty medical group. Pediatrix-affiliated clinicians are committed to providing coordinated, compassionate and clinically excellent services to women, babies and children across the continuum of care, both in hospital settings and office-based practices. The group’s high-quality, evidence-ba
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