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Administrative Assistant

4 months ago

Chandler, United States Pride Group,LLC Full time

**SUMMARY**:
Come be a part of Arizona's largest event management company Have fun and learn something new daily. This position is key to so many people and departments and plays a vital role in the organizations daily success. Bring your smile and welcoming personality, a desire to learn, multi-task and be a part of something greater. Daily, you will deliver a friendly, efficient customer service attitude that creates a warm and welcoming atmosphere for all our clients, vendors, and Associates.

Great opportunity for someone who is looking to get into the event industry and has some basic office and social media experience. Weekend work available during season.

**Role Description**:

- Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
- Directs visitors by maintaining Associate and department directories; giving instructions.
- Maintains safe and clean reception area by complying with procedures, rules, and regulations
- Handles queries from the public and customers
- Ensure knowledge of staff movements in and out of the organization
- Monitor visitor access and maintain security awareness
- Provide general administrative and clerical support
- Prepare correspondence and documents
- Receive and sort mail and deliveries
- Schedule appointments
- Maintain appointment diary either manually or electronically
- Organize conference and meeting room bookings
- Assists with basic admin tasks as assigned
- Assist with event questions
- Post on social media for upcoming events
- Knowledge of Microsoft products to include Word, Excel, Outlook
- Ability to note take during meetings and transcribe information accurately
- Scanning when assigned
- Responsible for distributing paychecks bi-weekly
- Check Outfitting vehicles in/out

**Cultural and Behavioral Requirements**:

- Be a leader and lead by example
- Ability to work within a team as well as build a team
- Desire to make a difference
- Energy, enthusiasm and competitive edge
- Level of comfort with change, adaptable and flexible
- Natural curiosity and a desire to absorb and process knowledge
- Possess the highest level of integrity
- Strong interpersonal skills
- Uphold complete company confidentiality
- Willingness to provide support regardless of the task
- Enjoy what you do and show it in everything you do
- Understand and embrace “Why” we do what we do, Pride Group Mission & Values
- Responsibilities shall include consistently providing feedback to the Company
- Be positive at all times
- Be a team player
- Inspire others
- Always keep yourself above reproach
- Exceed the expectations set forth in this job description

**CRITICAL DEMANDS**:

- Must have a positive outlook on life
- Professional Personal Presentation
- Microsoft Office Skills
- Telephone Skills
- Verbal & Written Communication Skills
- Listening Skills
- Professionalism
- Client Focus
- Organization & Planning Skills
- Data Entry Skills
- Reliability
- Handles Pressure
- Ability to multi-task

**JOB SPECIFICATIONS**:

- High school diploma
- 1+ years’ work experience in a professional office environment
- 1+ years work experience in social media platforms
- Knowledge of administrative and clerical procedures
- Knowledge of customer service principles and practices
- Keyboard skills
- Ability to work a multi-line phone system

Pay: $18.00 - $19.00 per hour

**Benefits**:

- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday
- Weekends as needed

**Education**:

- High school or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Event: 1 year (required)

Ability to Relocate:

- Chandler, AZ 85226: Relocate before starting work (required)

Work Location: In person