Administrative Assistant

1 month ago

Chandler, United States ONEPOWER Consulting Full time
Job DescriptionJob Description

Administrative Assistant Japanese / English Bilingual

Location: Chandler, AZ

FLSA Status: Non Exempt

Salary range: $41K - $49K ($20-$24 / hour) DOE

SUMMARY:

Provides general administrative support and coordination primarily to Clean Factory Automation (CFA) Division in Chandler, AZ. Occasionally assigned to support other regions or offices as required and time allows. Assist all team members in getting responses throughout the organization and willing to help where needed.

DUTIES AND Responsibilities:

General

Serve as Japanese-English Interpreter for business and visitor requirements.

Act as liaison for Chandler Office for incoming phone calls, visitors, vendors, etc.

Maintain petty cash, prepare, and send to Charlotte Office accounting reports on monthly basis.

Serve as general administrative liaison between US and Japan for communication and coordination.

File, organize and update general administration data such as contracts, NDA's, phone listings, contacts, etc.

Project Team Support

  • Assist with job-site setup including arrangements for trailers, utilities, office space, etc.
  • Assist with project management efforts in Chandler as well as other sites.
  • Support coordination of delivery and pick up of installation materials stored in the AZ office.

Office Support

Responsible for office equipment upkeep, ordering and maintaining office supplies and vendor accounts.

Responsible for reserving meeting spaces, convention spaces and vendor services for events.

Maintains spreadsheets and KPI tracking for installation and service managers.

Responsible for maintenance activities coordination and execution

Logistics Support

Support resolution of customs clearance delays for incoming shipments from Japan relating to CFA projects.

Responsible for incoming and outgoing mail, packages, and shipping documents

Support evaluation of spare parts lists for accuracy and redundancy.

Travel Support

Business travel arrangements and support for employees.

Responsible for negotiating special discounts and maintain agreements with local hotels and apartment complexes as needed. Manages apartment setups.


Requirements:

  • High School Diploma or GED required, minimum of two years of experience in administrative and/or office support is required.
  • Bilingual skills English/Japanese are preferred. Ability to translate business, technical, and safety documents between English and Japanese print clearly and correctly.
  • Knowledge and experience with personal computers, business phone systems, and copier/fax machines.
  • Proficient in MS Word, Excel, PowerPoint, Outlook.
  • Excellent communication skills required.
  • Must be willing and able to travel up to 10% mainly domestic. Excellent driving skills and a clean driving record is required. This position will be onsite in Chandler, AZ.

ONEPOWER Consulting LLC is an Atlanta-based executive search firm. Our consultation services are informed by years of accumulated recruiting experience and knowledge across a variety of fields and industries. Our expertise is in working with professionals of a niche field or with specialized experience, as well as those who are Japanese-English bilingual. While our current client base consists mostly of foreign-invested manufacturing companies, ONEPOWER is working hard to expand and diversify its existing network. With our head office in Duluth, Georgia, ONEPOWER strives to introduce the best talent to excellent companies nationwide.

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