Director of Operations
2 months ago
**Job Title**:Director of Operations
**Opening Date**: June 25, 2024. Open until filled.
**About OneStar**
OneStar’s mission is to strengthen Texas communities by creating pathways for individuals and organizations to engage, connect, and accelerate their impact. For over four decades there has been an acknowledgment by the State of Texas of the critical importance of civic engagement and volunteering to the strength of our communities. From the creation of the Texas Center for Volunteer Action in 1976 to the formation of its eventual successor, OneStar Foundation in 2004, Texas has maintained its support of a strong nonprofit sector.
Today, OneStar carries out its mission for state government as a supporting nonprofit of the Office of the Governor. We serve as the state’s Office of Faith-Based and Community Initiatives and the State Service Commission, managing a portfolio of approximately $30 million in federal grant funds for AmeriCorps Texas programs. OneStar focuses on strengthening the nonprofit sector, encouraging civic engagement through service and volunteering, and building disaster resiliency across Texas. We are One Texas, united in building resilient and thriving communities.
At OneStar, we are committed to being an exemplary employer, where our employees are our greatest asset. OneStar believes we should model the leadership we hope to see in our communities by embracing a culture and values based on adaptability & learning, partnerships & shared purpose, transparency & trust, celebrating Texas’ rich diversity, and always doing our best work for our fellow Texans.
**General Description**
The Director of Operations is responsible for managing the day-to-day operations necessary to ensure the organization achieves its objectives. Reporting to the President/CEO and serving as an integral member of the senior leadership team, the Director of Operations is responsible for the development of OneStar’s human resources and operations strategy and contributes to the development of the organization’s strategic goals. In addition to the strategic components, the Director of Operations is charged with developing and implementing policies and procedures both in human resources and general operations. The Director of Operations position performs advanced professional work under limited supervision with considerable latitude for the use of initiative and independent judgment. This position requires the individual to be based in Austin, TX, but offers the flexibility to work remotely as needed.
**Primary Responsibilities**
Strategic Leadership and Planning
- Serves as a strategic advisor to the President/CEO and coordinates the development and regular review of goals, objectives, and milestones in relation to OneStar’s strategic plan and state service plan.
Financial Management
- Develops, implements, and manages the organizational budget in consultation with President/CEO and senior leadership.
- Utilizes budget tracking tools to carry out budget reporting and analysis; provides regular reporting and metrics regarding actual to proposed budgets to OneStar leadership that assists with implementing strategies and project activities.
- Conducts, in conjunction with program staff, regular reporting and metrics regarding grant spending and performance on project deliverables.
- Assists with preparation of the financial portion of Board meeting materials.
- Receives and ensures proper budget coding for invoices and disbursement requests; provides approvals for automated clearing house payments to grantees; may coordinate with Controller to sign checks as needed.
- Serves as staff liaison to the Board Audit and Finance Committee, supporting the committee chair and ensuring effective communication and coordination between the committee and OneStar staff.
Human Resources Management
- Identifies and manages relationships with third-party payroll and benefits providers; serves as the main point-of-contact with outside payroll and benefits administrators;
- Processes timesheets and approves biweekly payroll transmission.
- Manages living allowance payments and invoicing process for the AmeriCorps VISTA project.
- Coordinates hiring process, including posting job openings, screening resumes, overseeing interview process, and making offers to potential hires; coordinates and conducts new employee orientation.
- Compiles and maintains personnel records; updates employee files to document personnel actions and to provide information for payroll and other uses; examines employee files to answer inquiries and provides information to authorized persons; and compiles data from personnel records and prepares reports, as required.
- Develops, updates, implements, and enforces office and human resources policies and procedures, including conducting pre-employment background checks, and communicates policies to staff through memorandums, meetings, and individual agreements.
- Develops and manages performance
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