Office Assistant

2 weeks ago

Lancaster, United States City of Lancaster Full time

**Closing**:Friday, June 7th, 2024, at 9:00 PM**

**Position: Office Assistant**

**Department: Parks, Arts, Recreation, and Community Services**

**Classification**:Temporary/Part Time**

**Rate**: $ 21.82- $25.26**
- Non-Exempt - Overtime Eligible**Job Summary**:

- Under the general supervision of the Assistant Manager - Recreation, the Office Assistant will assist office staff by performing various duties.**Example of Duties & Responsibilities**:

- Duties may include, but are not limited to, the following:
- Handle incoming calls and other communications.
- Manage filing system and record information as needed.
- Manage volunteer member database.
- Assist in planning and organizing events, scheduling, and overseeing members.
- Assist in creating social media content for promotional needs.
- Attend community activities.
- Creating spreadsheets for data entry.
- Assist, inputting, routing, and processing financial requests such as purchase orders, invoices, and payments.
- Assist in coordinating logistics for special events, including venue set up, equipment rentals, contracts, and vendor coordination.
- Assist with registration, check-in, and participant coordination during events and programs.
- Assist with setup, execution and teardown of events and programs.
- Perform general office duties and run errands.
- Support members to build a better relationship with the community.
- Maintain supply inventory.
- Performs other related duties as assigned.

**Required Skills**:

- Understand and follow written and oral instructions.
- Strong communication skills.
- Deal tactfully and effectively with staff, participants, and the public.
- Experience with Microsoft Office (Word, PowerPoint, Excel, Publisher, Teams, and Outlook)

**Education and Experience**:

- Any equivalent combination of education and experience that provides the knowledge, skills, and abilities necessary for acceptable job performance.
- Currently enrolled in a college or university majoring in Business or a related field is desirable.

**Core Competencies**:

- Problem Solving - Analytically and logically evaluating information
- Handling Stress - Maintaining emotional stability and self-control under pressure, challenge, or adversity
- Professional Integrity & Ethics - Displaying honesty, adherence to principles, and personal accountability
- Safety Focus - Showing Vigilance and care in identifying and addressing health risks and safety hazards
- Customer Focus - Attending to the Needs and expectations of customers
- Informing - Proactively obtaining and sharing information
- Teamwork - Collaborating with others to achieve shared goals
- Valuing Diversity - Appreciating the benefits of varied backgrounds and cultures in the workplace
- Allocating Resources - Prioritizing the use of fiscal and material resources to maximize organizational effectiveness

**Guiding Principles**
- Put people first.
- Be visionary.
- Be an ambassador for Lancaster.
- Be Fiscally Responsible.
- Be Creative.
- Always Improving.
- Be Adaptable and Resilient.

**Essential Physical Requirements**:

- Ascend/Descend stairs/ladders/balance (moderate)
- Position self to bend or twist (frequent)
- To move, transport, position items up to 15 lbs. (frequent)
- Exposed to outdoor weather conditions (infrequent)
- Operate Equipment (none)
- Stationary or squatting position (frequent)

**Environmental Factors**:

- Work under time pressure (moderate to frequent)
- Interruptions (frequent)

**Essential Cognitive Functions**:

- Analyze (continuous)
- Computations (frequent)
- Generate Written Work Product (moderate)
- Independent Problem Solving (continuous)
- Interruptions (frequent)
- Maintain Positive Public Relations (continuous)
- Organize (frequent)
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job._
- Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time;_

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