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Construction Office Manager

3 months ago

Alexandria, United States Character Companies Inc. Full time

**Character Companies**:
**Construction Office Manager**:
Character Companies Inc. is a real estate development and design-build firm that primarily focuses on projects in and around the Northern Virginia area. From custom homes to renovations and expansions, our residential expertise brings our client's vision to life, ensuring perfection in every detail.

**Responsibilities**:
Oversee daily office operations, ensuring smooth and efficient functioning.

Supervise and support administrative staff, fostering a collaborative and productive work environment.

Manage all aspects of bookkeeping, including AR/AP tracking for construction projects, coding vendor and subcontractor invoices, and preparing financial reports.

Ensure accurate and timely data entry in Quickbooks, maintaining up-to-date financial records.

Coordinate or implement Certified Payroll and/or Prevailing Wage project hours tracking

Creating and tracking submittal packages

Communicate with customers regarding plan status, project updates, and general build-related questions (i.e., flooring, cabinets, faucets, etc.).

Coordinate with project managers and other departments to facilitate seamless project execution.

Act as the point of contact for customers and subcontractors, addressing inquiries and providing timely updates.

Perform general office administration duties, including but not limited to printing, scanning, filing, supply orders, and minor technical assistance.

Demonstrate high-level proficiency with Microsoft Office products and Google Drive, Docs, Sheets, etc.

**Qualifications**:
Previous experience (3 years) in office management, preferably in the construction industry.

Strong knowledge of construction processes and terminology.

Strong bookkeeping skills and proficiency in accounting software (QuickBooks, Excel, etc.).

Proficiency with Project Management software, such as BuilderTrend is a plus.

Excellent organizational and multitasking skills.

Strong attention to detail and accuracy.

Proactive problem-solving abilities and ability to work independently.

Exceptional communication and interpersonal skills.

**Salary and Benefits**:
Full-time

$55,000 - $65,000 commensurate with experience.

Paid time off

Additional Benefits
- Employee discount
- Flexible schedule
- Paid time off
- Professional development assistance
- Referral program Bonus opportunities.