Accounts Payable Manager
1 month ago
We’re looking for a Accounts Payable Manager that is responsible for all the functions of the Accounts Payable department including but not limited to overseeing and managing the accounts payable functions, accounts payable personnel, ensuring accurate and timely processing of all vendor invoices and payments, maintaining strong vendor relationships, automating AP workflows, and ensuring compliance with financial regulations and internal controls. The Accounts Payable Manager will also analyze financial data and support month-end/year-end close. Ability to work in a fast-paced environment with competing priorities.
**ESSENTIAL JOB FUNCTIONS**
- Oversee the processing of incoming invoices, ensuring accurate coding, approval workflows, and proper documentation.
- Manage the SAP Concur Travel Booking and Expense system and enforce processes & procedures related to it.
- Bank Reconciliation and daily bank deposit
- Review and reconcile discrepancies in vendor invoices and resolve issues in a timely manner.
- Coordinate and schedule payment runs, including checks, electronic transfers, and other payment methods.
- Ensure timely and accurate payment of invoices to avoid late fees, manage payment discounts, and maintain strong vendor relationships.
- Communicate effectively with vendors to address inquiries, resolve discrepancies, and build positive relationships.
- Prepare regular accounts payable reports, including aging reports, payment terms tracking, payment status, and other relevant metrics.
- Prepare and manage the 1099 Yearly tax filings, ensuring compliance with tax regulations.
- Support and participate in month-end and year-end close process (AP Accruals)
- Provide financial data to support management decision-making.
- Participate in audits and ensure that all documentation is readily available and accurate.
- Lead, mentor, and manage a team of accounts payable professionals.
- Develop and document processes and policies to maintain and strengthen internal controls.
- Seek opportunities for improvement in efficiencies and partner with team members to implement.
- Work closely with other functional areas and business management to resolve issues and support achievement of business goals.
- Set performance goals, provide training, and conduct regular performance evaluations.
- Utilize Acumatica and tools to manage and track invoices, payments, and financial data.
**Experience and Skills**:
This position will require the ability to read, analyze, and interpret common technical journals, financial reports, and legal documents. This position will require the ability to respond to common inquiries from managers, customers, regulatory agencies, or members of the business community. This position will also require the ability to effectively present information to top management, and/or public groups.
- Good knowledge of US GAAP and SOX compliance
- Knowledge of State and local regulations as it relates to accounts payable.
- Strong analytical skills, with the ability to research and solve problems and reconcile difficult accounts.
- Highly detail oriented and organized in work.
- Ability to meet assigned deadlines.
- Ability to work independently, as well as cooperatively and collaboratively with all levels of employees and management to maximize performance.
- Basic Excel skills include the creation and manipulation of Pivot tables.
- Strong communication skills, both oral and written.
**CORE SKILLS**
Accuracy
- Works with mínimal/acceptable error rate; seeks help for problems; pays attention to detail; follows established work procedures; alerts others when preventable problems arise.
Reliability
- Consistently dependable in meeting work expectations; good work output; keeps commitments. Maintains an acceptable attendance level.
Judgment
- Makes reasonable and defensible decisions based on relevant information.
Loyalty
- Keeps confidential company information; follows company policies; seeks management approval when sharing such data; reports violations of company policies to proper management authority.
**EDUCATIONAL REQUIREMENTS**
- BS/BA Degree in Accounting, or BS/BA in Business with emphasis in accounting
- 7+ years of progressive previous experience in account payable and accounting
- Prior experience leading a team, conducting performance reviews and nurturing career development.
**WORK ENVIRONMENT**
White-collar office environment
**WORKPLACE TEMPERATURE**
Typical Office
**WORK CONDITIONS**
Office environment - Five days a week in the office. Not Hybrid.
**NOISE LEVEL**
Mild
**PHYSICAL SIGHT**
Able to read both hardcopy and computer-based text.
**LIFTING**
Minimal
**PHYSICAL REQUIREMENTS**
Sitting for long periods of times
**TRAVEL**
None
**Job Benefits**:
Full-time employees are eligible to participate in Medical, Dental, Vision and 401K plan.
From: Bandai Namco Toys & Collectibles America Inc.
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