Executive Affairs Manager

6 days ago

Arlington, United States AIRBUS U.S. Space & Defense, Inc. Full time

Airbus U.S. Space & Defense, Inc offers advanced solutions to meet the most complex U.S. defense, security, space, and intelligence requirements. Celebrating over 50 years in the US, we remain a trusted government partner, leveraging world-class satellite, laser communication, rotor and fixed wing solutions to help our national security, defense and space focused customers meet their missions.

Airbus U.S. looks to employ a commitment driven team, dedicated to enabling our customer's mission success. We are committed to maintaining a diverse and inclusive work environment and a welcoming and engaging staff. With competitive compensation and superior employee benefits, as well as a commitment to fostering individual career growth, Airbus U.S. is the place where top talent wants to work.

**Position Summary**

Airbus U.S. Space & Defense, Inc., (AUS) is led by professional executives who operate in a highly competitive and demanding business environment. To ensure the ability of these top executives to focus their full attention on meeting customer, regulatory and stakeholder demands while providing effective leadership, AUS also employs highly skilled and experienced Administration Specialists who manage schedules, correspondence and other logístical concerns for them.

Administration Specialists work very closely with their assigned executives and over time develop the ability to anticipate needs, independently resolve issues and occasionally speak on behalf of the executive in certain circumstances, thus extending the executive's capacity and reach. The position requires discretion and a high level of confidentiality as it involves access to sensitive company information.

**Responsibilities**
- Performs administrative duties on behalf of the CEO with mínimal supervision, including fulfillment of occasional personal errands on behalf of CEO.
- Under guidance of CEO and Human Resources, establishes sound corporate Administration culture, providing training and guidance to employees in predecessor positions, allowing for occasional adaptation to individual executives as necessary.
- Ensures complete compliance with all Information Security and Trade Compliance policies and procedures for CEO's office and other employees in Administration Specialist/Executive Affairs Manager roles.
- Monitors P&Ls for all departments and advises CEO of macro trends that may affect budgets and expense management practices and procedures.
- Compiles, organizes and indexes information obtained from internal and external sources for fast future reference; follows records retention policies and destroys out-of-date materials.
- Monitors required training for staff members and ensures complete compliance with all Information Security and Trade Compliance policies and procedures for assigned executive's staff.
- Assists with development of special correspondence, presentations, speeches, etc., as directed.
- Assists with scheduling, travel plans and expense reporting of other department employees as directed.
- Manages schedule and calendar of the assigned executive.
- Reviews and prioritizes incoming correspondence, distributes in the office as necessary, and coordinates appropriate follow-up action.
- Schedules appointments, meetings, conferences, and travel agendas for assigned executive.
- Plans, coordinates and protects assigned executive's schedule; pro-actively resolves conflicts.
- Keeps assigned executive informed about, prepared for and available for upcoming commitments and responsibilities.
- Arranges for meeting rooms, catering, and equipment set-up as directed.
- May assist with expense reporting for assigned executive.
- Organizes and maintains correspondence, records and other documents; follows up on pending matters.
- Manages department materials and supplies, places special orders as needed, and otherwise facilitates smooth operation of department.
- Other duties as assigned.

**Requirements**:
**Relevant Education**: Bachelor's degree

**Relevant Experience**: 10+ years executive support experience, 3+ years general office administration. Experience in government contracting and high-security business is preferred.

**Performance Attributes and Capabilities**
- Knowledgeable and thorough in following all Operations Security protocols and keeps confidences
- Highly organized, able to prioritize and complete tasks in order
- Accurate and on-top-of details
- Attentive when listening, diplomatic when speaking, coherent when writing
- Professional in appearance and deportment
- Collaborative and relationship-oriented, but assertive and direct when necessary
- Optimally communicative with assigned executive; always enough information, never TMI.

**Security Clearance**
- Ability to obtain and maintain a government-issued security clearance

**Mobility**
- US citizenship is required
- Travel may be required up to 20% of the time

**Physical Capability**
- Vision: able to see and read computer screen and other electron

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