![Tolleson Union High School District](https://media.trabajo.org/img/noimg.jpg)
Administrative Assistant V
7 days ago
JobID: 5470
**Position Type**:
Business/Clerical/Administrative Assistant V Nutrition Services**Date Posted**:
4/25/2024**Location**:
District Office**Closing Date**:
until filled
Hourly salary range: $22.77 to $25.12
- Contract months: 10
- Salary Grade: 21
- Hours per day: 8
**Purpose Statement**
The job of Administrative Assistant V / Nutrition Services is done for the purpose/s of
- maintaining the student lunch accounting system; updating and reconciling food services fiscal
- information; and supporting the Food Services Director and department operations.
**Functions**
Assists other personnel for the purpose of supporting them in the completion of their work activities.
- Informs personnel and vendors regarding a variety of procedures and program requirements for the
- purpose of providing necessary information for completing transactions, taking action and/or complying
- with established fiscal guidelines.
- Maintains a wide variety of files and records (computerized and manual) (e.g. computerized school
- nutrition program, food inventories, equipment inventories, contracts, payroll, etc.) for the purpose of
- providing an up-to-date reference and audit trail.
- Monitors assigned projects (e.g. all food service bills, catering events, Free and Reduced Lunch
- program, food bids, etc.) for the purpose of coordinating activities and ensuring compliance with
- established financial, legal and/or administrative requirements.
- Performs general and program specific clerical functions and record keeping (e.g. answering phones,
- greeting visitors, mail, scheduling, copying, faxing, etc.) for the purpose of supporting assigned
- administrator and/or site with materials.
- Prepares various reports, documents and other written materials (e.g. federal and state mandated
- reports, menus, promotional flyers, posters, procedures, memos, letters, etc.) for the purpose of
- documenting activities, providing written reference and/or conveying information.- catering bills, etc.) for the purpose of updating records and/or ensuring compliance with program and
- accounting requirements.
- Researches discrepancies of information and/or documentation for the purpose of ensuring accuracy
- and adhering to procedures prior to processing.
- Responds to inquiries of staff, parents, students, principals, vendors, etc. for the purpose of providing
- information and/or direction.
- Supports assigned administrative personnel for the purpose of providing assistance with administrative
- functions.
- **Job Requirements: Minimum Qualifications**
**Skills, Knowledge and Abilities**
SKILLS are required to perform multiple, non-technical tasks with a need to occasionally upgrade skills
- in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions- office equipment; performing standard bookkeeping procedures; preparing and maintaining accurate- KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or
- ratios; read technical information, compose a variety of documents, and/or facilitate group discussions;
- and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the
- job includes: accounting/bookkeeping principles and food and nutritional administration
- ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and
- use basic, job-related equipment. Flexibility is required to work with others in a wide variety of
- circumstances; work with data utilizing defined but different processes; and operate equipment using
- defined methods. Ability is also required to work with a significant diversity of individuals and/or
- groups; work with data of varied types and/or purposes; and utilize specific, job-related equipment. In
- working with others, problem solving is required to identify issues and create action plans. Problem
- solving with data requires independent interpretation of guidelines; and problem solving with
- equipment is limited. Specific abilities required to satisfactorily perform the functions of the job
- include: maintaining confidentiality; meeting deadlines and schedules; working with detailed
- information; and working with frequent interruptions.
**Responsibility**
Responsibilities include: working under limited supervision using standardized practices and/or
- methods; leading, guiding, and/or coordinating others; and directing the use of budgeted funds within
- a work unit. Utilization of some resources from other work units may be required to perform the job's
- functions. There is a continual opportunity to impact the Organization's services.
**Working Environment**
The usual and customary methods of performing the job's functions require the following physical
- demands: occasional lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity.
- Generally the job requires 80% sitting, 10% walking, and 10% sta
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