Administrative Assistant I

3 weeks ago


Highland, United States City of Highland Full time

**Job Summary**

Performs a wide variety of general clerical duties as required and assigned. This position will act as the Receptionist answering phones and directing citizens to the appropriate department.

**SUPERVISION RECEIVED AND EXERCISED**

Supervision received from a higher-level clerical supervisor, manager, or professional employee. Does not supervise other positions.

**ESSENTIAL JOB DUTIES**

Typical duties include but are not limited to the following:
1. Greet the public politely in-person and over the telephone; respond to routine queries concerning procedures and directions and refer to appropriate source(s); take and deliver messages.

2. Operate a telephone reception station and route calls to the appropriate office.

3. Assist the public in understanding and filling out forms and locating appropriate information and materials.

4. Receive, open, date stamp, screen and distribute incoming mail; and process outgoing mail.

5. File and maintain a variety of records, forms, and correspondence in alphabetical, numerical, chronological, or other predetermined classification.

6. Prepare and process routine forms, records and reports involving the use of simple coding and math; gather standard information and verify its accuracy and completeness; and obtain appropriate signatures.

7. Prepare routine correspondence, forms, reports, and statistical charts using word processing software that is similar to the Microsoft Office suite of software such as Microsoft Word, Excel, Access, and Power Point. Operate desk scanner for building and engineering permits/plans and entering pertinent data.

8. Perform routine clerical and logístical support tasks in preparation for meetings involving activities such as: arrange and schedule meetings; prepare and post agendas; assemble packet materials; deliver and & pick-up documents; send agenda materials to subscribers.

9. Keep routine records of financial and budget transactions.

10. Operate a photocopy machine; makes copies; act as the “key operator,” correct minor malfunctions and make calls for major repairs.

11. Operate a variety of routine office equipment in the performance of routine tasks.

12. Issue permits and licenses; receive and record payments and issue receipts.

13. Maintain routine bookkeeping, financial, and/or cost records.

14. Order and issue office supplies.

15. Perform directly related duties as deemed necessary and/or assigned.

Pay: $3,922.00 - $4,766.00 per month

Work Location: In person



  • Highland, United States San Manuel Band of Mission Indians Full time

    The Senior Administrative Assistant is responsible for reception and administrative functions, along with communications and support for Procurement Services Leadership and staff in the areas of: Strategic Sourcing, Procurement Operations, Logistics, Fleet Management, Wardrobe, and Contracts Administration. Under the direction of the Vice President of...


  • Highland, United States Local Company Full time

    Job DescriptionJob DescriptionExciting opportunity for a full time administrative assistant position located in Highland, IL. Ideal candidates should demonstrate a commitment to delivering outstanding customer service and possess essential office operations, teamwork, communication, multi-tasking, and time management skills. Additionally they should have a...


  • Highland, United States San Manuel Band of Mission Indians Full time

    Under the direction of the Supervisor, Executive Administration IT, the Senior Administrative Assistant provides administrative and professional support to the Information Technology department. The position enhances the administrative team’s effectiveness through the execution of a variety of moderately complex administrative duties requiring sensitivity,...


  • Highland, United States San Manuel Band of Mission Indians Full time

    Under the direction of the Supervisor, Executive Administration IT, the Senior Administrative Assistant provides administrative and professional support to the Information Technology department. The position enhances the administrative team's effectiveness through the execution of a variety of moderately complex administrative duties requiring sensitivity,...


  • Highland, United States San Manuel Band of Mission Indians Full time

    Reporting to the Director, Legal Operations, the Administrative Assistant performs a wide range of complex administrative and clerical job duties to provide comprehensive administrative support to the attorneys and team members in the Legal Department at San Manuel. This role will also support the Legal Operations' activities and projects in close...


  • Highland, United States San Manuel Band of Mission Indians Full time

    The Senior Administrative Assistant is responsible for reception and administrative functions, along with communications and support for Procurement Services Leadership and staff in the areas of: Strategic Sourcing, Procurement Operations, Logistics, Fleet Management, Wardrobe, and Contracts Administration. Under the direction of the Vice President of...


  • Highland, United States San Manuel Band of Mission Indians Full time

    The Senior Administrative Assistant is responsible for reception and administrative functions, along with communications and support for Procurement Services Leadership and staff in the areas of: Strategic Sourcing, Procurement Operations, Logistics, Fleet Management, Wardrobe, and Contracts Administration. Under the direction of the Vice President of...


  • Highland, United States Yaamava Resort & Casino at San Manuel Full time

    Under the direction of the Director of Player Development, the Administrative Assistant is responsible for handling and monitoring all administrative functions related to the smooth functionality of the Player Development offices. Those duties will include scheduling, office communications, entering contracts, entering all purchases for the department into...


  • Highland, United States Jeffers Crane Service Full time

    Job DescriptionJob DescriptionJob Site Safety AdministratorJeffers Crane Service, Inc. Detroit, MI 48357 Position SummaryJeffers Crane Service is seeking a Job Site Safety Administrator for a temporary assignment that will last approximately 60 days starting in August and run through the end of October. The position requires experience providing timekeeping...


  • Highland, United States Yaamava’ Resort & Casino at San Manuel Full time

    Under the direction of the Director of Player Development, the Administrative Assistant is responsible for handling and monitoring all administrative functions related to the smooth functionality of the Player Development offices. Those duties will include scheduling, office communications, entering contracts, entering all purchases for the department into...


  • Highland, United States San Manuel Band of Mission Indians Full time

    Reporting to the VP of Brand Marketing and Entertainment, the Senior Administrative Assistant will provide high-level administrative and professional office support to the Brand Marketing department at large for 50-60 team leaders and team members, including Brand Marketing managers and their verticals and the Vice President in the Brand Marketing...


  • Highland, United States San Manuel Band of Mission Indians Full time

    Reporting to the VP of Brand Marketing and Entertainment, the Senior Administrative Assistant will provide high-level administrative and professional office support to the Brand Marketing department at large for 50-60 team leaders and team members, including Brand Marketing managers and their verticals and the Vice President in the Brand Marketing...


  • Highland, United States San Manuel Band of Mission Indians Full time

    Reporting to the VP of Brand Marketing and Entertainment, the Senior Administrative Assistant will provide high-level administrative and professional office support to the Brand Marketing department at large for 50-60 team leaders and team members, including Brand Marketing managers and their verticals and the Vice President in the Brand Marketing...


  • Highland, United States San Manuel Band of Mission Indians Full time

    Reporting to the VP of Brand Marketing and Entertainment, the Senior Administrative Assistant will provide high-level administrative and professional office support to the Brand Marketing department at large for 50-60 team leaders and team members, including Brand Marketing managers and their verticals and the Vice President in the Brand Marketing...


  • Highland, United States San Manuel Band of Mission Indians Full time

    Under the direction of the Executive Assistant Supervisor, Office of the Chief Physical Security Officer (EAS, OCPSO), the Administrative Assistant will be responsible for providing administrative support within Department of Public Safety (DPS). This position deals with sensitive and confidential information. The employee will perform specific duties to...


  • Highland, United States San Manuel Band of Mission Indians Full time

    Under the direction of the Executive Assistant Supervisor, Office of the Chief Physical Security Officer (EAS, OCPSO), the Administrative Assistant will be responsible for providing administrative support within Department of Public Safety (DPS). This position deals with sensitive and confidential information. The employee will perform specific duties to...


  • Highland Park, United States The CBT Center Full time

    **Administrative/Personal Assistant (part-time)** This position is for an opening in a thriving psychology/mental health private practice based in Highland Park, NJ with seven Cognitive Behavior Therapy (CBT) clinicians spread across three states. This position requires the Administrative/Personal Assistant to be onsite _at least _once a week. We’re...


  • Highland Park, United States Alteas Health Full time

    Are you often described as compassionate or resilient? Would you consider yourself an innovative thinker with integrity and humility? If you are seeking a challenging, yet rewarding, career in a progressive healthcare environment, **_Alteas Health_** is seeking an **_Administrative Medical Assistant_** (AMA) to play a critical role supporting the daily...


  • Highland Springs, United States HCPS - Oak Avenue Full time

    **About Us** Henrico County Public Schools is one of the six largest county public school divisions in Virginia with a nationally recognized educational program. Henrico County is a suburban community surrounding the city of Richmond, VA. We are 104 miles from the Atlantic Ocean to the east; 94 miles from the scenic Sky Line Drive to the west; 106 miles...

  • Systems Engineer I

    4 weeks ago


    Highland, United States San Manuel Band of Mission Indians Full time

    Under the direction of the Manager, Systems Engineering, the Systems Engineering I is responsible for engineering and designing solutions to simplify, standardize, and optimize operations for the San Manuel Band of Mission Indians (SMBMI) enterprise. The Systems Engineer I will work closely with various IT personnel to ensure all systems are running...