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Administrative Assistant I
3 weeks ago
**Job Summary**
Performs a wide variety of general clerical duties as required and assigned. This position will act as the Receptionist answering phones and directing citizens to the appropriate department.
**SUPERVISION RECEIVED AND EXERCISED**
Supervision received from a higher-level clerical supervisor, manager, or professional employee. Does not supervise other positions.
**ESSENTIAL JOB DUTIES**
Typical duties include but are not limited to the following:
1. Greet the public politely in-person and over the telephone; respond to routine queries concerning procedures and directions and refer to appropriate source(s); take and deliver messages.
2. Operate a telephone reception station and route calls to the appropriate office.
3. Assist the public in understanding and filling out forms and locating appropriate information and materials.
4. Receive, open, date stamp, screen and distribute incoming mail; and process outgoing mail.
5. File and maintain a variety of records, forms, and correspondence in alphabetical, numerical, chronological, or other predetermined classification.
6. Prepare and process routine forms, records and reports involving the use of simple coding and math; gather standard information and verify its accuracy and completeness; and obtain appropriate signatures.
7. Prepare routine correspondence, forms, reports, and statistical charts using word processing software that is similar to the Microsoft Office suite of software such as Microsoft Word, Excel, Access, and Power Point. Operate desk scanner for building and engineering permits/plans and entering pertinent data.
8. Perform routine clerical and logístical support tasks in preparation for meetings involving activities such as: arrange and schedule meetings; prepare and post agendas; assemble packet materials; deliver and & pick-up documents; send agenda materials to subscribers.
9. Keep routine records of financial and budget transactions.
10. Operate a photocopy machine; makes copies; act as the “key operator,” correct minor malfunctions and make calls for major repairs.
11. Operate a variety of routine office equipment in the performance of routine tasks.
12. Issue permits and licenses; receive and record payments and issue receipts.
13. Maintain routine bookkeeping, financial, and/or cost records.
14. Order and issue office supplies.
15. Perform directly related duties as deemed necessary and/or assigned.
Pay: $3,922.00 - $4,766.00 per month
Work Location: In person
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