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Administrative Secretary

3 months ago

Modesto, United States Yosemite Community College District Full time

Position Information

**Job Title**
- Administrative Secretary - Facilities Planning, Maintenance & Transportation - Central Services**Site**:

- Modesto Junior College**Salary Range / Other**

**Range 30, $4,354 to $5,553 per month (2023-2024 Classified Salary Schedule)**

**Worksite: Modesto Junior College**

40 hours per week, 12 months per year.
- Monday through Friday: 8:00am - 5:00pm
- 8 hours per day, 5 days per week
- (May include evenings & weekends)
- Appointments are hired at the first step of the range. The second step is paid after the first year of satisfactory service with subsequent steps annually thereafter to a maximum sixth step.**Benefits**
- The District currently pays for a health options for the employee and dependents. Employees may elect to pay a premium for a higher health option. Vision care and dental insurance premiums for the employee and dependents is District paid. Income protection and life insurance premiums for the employee are also District paid. The estimated cost of District provided benefits (health, dental, vision, and life) is $24,408 annually.Position Summary Information

**DEFINITION**
- **DISTINGUISHING** **CHARACTERISTICS**
This is a specialized technical administrative class within the Yosemite Community College District (YCCD). The incumbent has complex technical responsibilities that require specialized knowledge of grant development and administration areas in order to make decisions and complete assignments.
- **SUPERVISION** **RECEIVED** **AND** **EXERCISED**
The incumbent in this class works under the direction of a senior manager, receiving occasional supervision while working toward a definite objective that requires use of a wide range of procedures. The incumbent plans and/or determines specific procedures or equipment required to meet assigned objectives and solves non-routine problems, referring only unusual matters to a supervisor.
- An incumbent in this class does not directly supervise other full-time employees, but may serve as a lead worker by assigning, directing and/or monitoring the work of subordinate full time employees on a regular basis.**Minimum Qualifications**

**MINIMUM** **QUALIFICATIONS**
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The knowledge and ability requirements are representative of essential duties. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.
- **Knowledge of**:

- Principles of business letter writing and advanced document preparation.
- Methods and techniques of transcribing notes and meeting minutes.
- Principles and procedures of filing and record keeping.
- Standard mathematical principles.
- Standard technical accounting procedures and principles.
- Advanced English usage, spelling, grammar and punctuation.
- College policies and procedures applicable to area of assignment.
- Pertinent Federal, State and local codes, laws and regulations.

**Ability to**:

- Perform a wide variety of responsible, administrative and secretarial support duties for an administrator.
- Independently prepare correspondence and memoranda.
- Organize and schedule work to maximize efficiency.
- Maintain confidentiality of sensitive information and work performed.
- Monitor budget expenditures and prepare appropriate reports.
- Type or take dictation at a speed necessary for successful job performance.
- Maintain a calendar of activities and schedule meetings appropriately.
- Prepare and maintain accurate and current records and files.
- Respond to difficult requests and inquiries from students, faculty and staff.
- Communicate effectively, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work.

**Education and Experience**

**Education and Experience**:

- Any combination of education, experience and/or training that would likely provide the above required knowledge, skills and abilities is qualifying. Typical background patterns that would provide the knowledge, skills and abilities are:_

**Pattern I**
- **Experience**: Four years equivalent to an Administrative Specialist at YCCD.

OR
- **Pattern II**
- **Education**:Possession of an associate’s degree from an accredited college with major course work in business administration or a closely related field.
- **Experience**: Two years of increasingly responsible administrative support experience.

**Example of Duties**

**ESSENTIAL** **DUTIES** **_(Illustrative Only)_**
- Serves as an administrative secretary and office management coordinator in support of a Dean, Director, or similar senior-level manager, with responsibility for providing primary secretarial support that requires dealing with a variety of highly complex, sensitive and privileged matters.
- Coordinates and leads staff administrative and secretarial activities within the assigned division; plans work ass