Office Administrator

2 weeks ago

Round Rock, United States Kratos Defense Full time

Shift: First Shift

5-D Systems, a KRATOS Company is seeking a highly motivated Office Administrator to provide administrative support to the Site Lead and business unit. Duties include general clerical tasks of a routine nature such as: filing, typing, data entry, interoffice mail routing/deliveries, expense report processing, and duties of a non-routine nature that may be more complex in nature such as purchase order creation, correspondence preparation and management, generating standard database reports and special administrative/research projects.

The position is a full-time on-site position at our office in Round Rock, TX

Key Roles and Responsibilities of the Office Administrator include:

- Ensures discreet handling of all business and maintains the highest level of confidentiality.
- Make copies, collate, bind and staple documents and reports.
- Organize and maintain appropriate filling system.
- Runs routine database reports.
- Updates and tracks delegated tasks to ensure progress to deadlines, prioritizes duties and works on several tasks simultaneously.
- Format, compose, proofread and finalize internal and external correspondence including memos, letters, reports, manuals, procedures, presentations, bulletins and other workplace documents.
- Handles a variety of administrative and special project responsibilities.
- Reviews correspondence, documents, presentations, and reports prepared by others for readability, format, grammar, and spelling accuracy.
- Facilitates meetings with external visitors, from communications in advance of visit through reception and departure from 5-D
- May be on department project teams supporting administrative tasks and maintaining action items list and meeting minutes.
- Process monthly expense reports
- May cross train with other department administrative personnel to provide back-up coverage for absences and/or peak work volumes.
- Utilizes PowerPoint, Excel, and Adobe to create and modify presentations, data files, and pictures.
- Expertly handles a variety of administrative and special project responsibilities.
- Research information and drafts or prepares research reports or other documents as assigned.
- Assists in tracking and reconciling department budgets. May also assist VP in creating annual budget and quarterly forecasts.
- Other duties and projects as assigned.

**Experience and Skills**:
A U.S. DoD Secret Clearance or higher (or the ability to obtain such a clearance if needed)

**Education**:
**Administrative Assistant I**
- High school graduate or equivalent and 2+ years directly related work experience.

**Administrative Assistant II**
- A.S./A.A Degree in related field and 3-5+ years directly related experience. Additional experience may be considered in lieu of degree.

**Administrative Assistant III**
- Bachelor’s degree in business or related field preferred and 5 years minimum directly related work experience. Additional experience may be considered in lieu of degree.

**Knowledge, Skills, and Abilities**
- Ability to maintain sensitive and confidential information as required by government standards
- Ability to interact effectively with peers and supervisors
- Ability to interact appropriately with the public when necessary
- Ability to adhere to workplace rules
- Effective interpersonal skills in all situations, including those that are stressful or involve sensitive and/or confidential matters.
- Detail oriented, precise, and accurate.
- Strong organizational skill.
- Ability to anticipate scheduling conflicts and recommend solutions.
- Ability to work both in a team environment and independently.
- High degree of integrity; solid judgment and initiative.
- Excellent verbal and written communication skills and ability to interface well with other internal departments and outside contacts.
- Ability to research and solve problems resulting from the nature of tasks assigned.
- Experience with automated business planning and control systems
- Demonstrated ability to work independently with little guidance, anticipating next steps, taking initiative, exercising discretion and sound judgment and working collaboratively as a member of the team.
- Sound decision making ability.
- Ability to read, analyze and interpret business information, financial reports and contracts.
- Possess a high degree of business acumen and professionalism.
- Possess project management skills.
- Excellent organizational skills and proven expertise in managing and mastering details.
- Advanced Excel skills a must.
- Able to interact with all levels of the organization.
- Responds well to pressure, is resourceful and efficient.

**WORK ENVIRONMENT/PHYSICAL REQUIREMENTS**:

- Office environment
- Ability to stand and sit for long periods of time
- Ability to perform repetitive motion (keyboarding, 10-key, phones)
- Ability to lift up to 25 pounds

**Job Benefits**:

- Medical, Dental & Vision Insurance Coverage
- Life/ADD & Short/Long Term Disability Insurance
- 401(k)

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