Fact Witness Legal Clerk

3 weeks ago

Chicago, United States McNeal Professional Services, Inc. Full time

We are looking to place a Fact Witness Administrative Clerk on a 5-year project with the DOJ in Chicago, IL. McNeal Professional Services, Inc. is a 23-year Staffing Services firm. We offer a comprehensive benefits package to include medical, dental, vision, STD, LTD and Life Insurance, and 401k matching. Join our great team today

If interested and available, please reply with an updated Word version of your resume and salary requirements. Description:
**Job Description**:

- Receive visitors, field phone calls, questions and other inquiries from Fact Witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange Fact Witness travel and reimbursements.
- Initiate contact/notify Fact Witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the Fact Witness. Use judgment to determine when AUSAs should be notified of special circumstances or needs of Fact Witnesses.
- Confer with AUSAs concerning Fact Witness appearance and special circumstances regarding Fact Witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with Fact Witness travel arrangements.
- Prior to Fact Witness’ appearance, ensure all travel documents and appearance date and time have been provided to the Fact Witness. Make necessary arrangements for Fact Witness travel and lodging according to Department of Justice (DOJ) and USAO policies and procedures.
- Meet with Fact Witnesses upon arrival to designated hearing or pre-trial conference, provide courtroom orientation, accompany Fact Witnesses to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for Fact Witness reimbursement documents.
- Prepare and submit documentation for Fact Witness reimbursement, i.e., witness vouchers and other required documentation for Fact Witnesses. Furnish requested information concerning pending and completed Fact Witness vouchers. Gather required documentation and reconcile Government Travel Accounts.
- Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.
- Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose original letters that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to Fact Witness laws and regulations.
- Perform general office procedures pertaining to Fact Witness management, including, but not limited to, 1) establish and maintain a variety of Fact Witness files, documents and databases; 2) assemble documents and other information for Fact Witness file material and retention in accordance with established procedures and DOJ regulations; and, if requested, 3) establish and maintain calendar and/or database of active and pending Fact Witness appearances; track hearings, trial dates, Grand Jury and scheduling conferences; perform other administrative and logístical Fact Witness management related duties as required/assigned.

**Required Experience**:

- Good communication skills.
- Provide word processing and data entry/retrieval.
- Ability to review and analyze data and information from multiple sources.
- Ability to establish case/project files.
- Ability to enter and retrieve data from databases.
- Ability to prepare and format management reports.
- Ability to manipulate, transfer, compute and print information.
- Ability to prepare and correct reports and correspondence using word processing software.
- Schedule appointments.
- Answer inquiries regarding case-related information as maintained in the database.
- Answer inquiries regarding case-related status.
- Obtain additional information from other agencies/ organizations.
- Maintain internal status information on the disposition of designated information, files, and assets.
- Assure information is accurate and perform analytical computations necessary to process data.
- Provide administrative information and assistance concerning case or file to other agencies or organizations.

**Basic Qualifications**:
A High School Diploma or equivalent;
- One year experience in an administrative or legal setting;
- Proficiency in Microsoft Office Suite, word processing, document management, business administration, and data entry;
- Proficiency with office technology, including but not limited to computers, fax machines, and copier machines;
- Proficiency in organizational skills and the ability to multi-task assignments
- MS Suite and Adobe
- A U.S. Citizen;
- The ability to pass a background investigation

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