Clerk

2 weeks ago

Chicago, United States Wits Solutions Inc Full time
Job DescriptionJob Description

Wits Solutions Inc. (WITS) is a SBA certified 8(a) company with headquarters in the metropolitan Washington D.C. area. WITS has been providing best-in-class solutions in professional IT and administrative consulting to various Federal, State, Local and commercial customers. At WITS, we believe in working not for our clients but with them. This is why right from the beginning; our analysts and solution-builders work closely with our clients to ensure that the project outcomes continue to deliver value long into the future.

WORK EXPERIENCE MANDATORY

One year experience in administrative or legal setting.

Good communication and organizational skills.

Ability to deliver highest quality work under pressure.

Knowledge of software used by the USAO-NDIL (or the ability to acquire knowledge about the USAO-NDIL's computer systems), such as:

Microsoft Office Suite

MS Word

MS Excel

MS PowerPoint

MS Outlook

MS Access

MS Teams

Adobe Acrobat

Converting documents into Adobe PDF documents.

Ability to learn & use the "Tools" option in Adobe Acrobat.

Capability to operate office technology, including but not limited to computers, fax machines, and copier machines, mail metering machine, folder/inserter machine, binding equipment.

Organizational skills and the ability to multi-task assignments.

Must be a U.S. Citizen.

Must possess a valid State-Issued Driver's License.

The ability to pass a background investigation. Individuals selected for these positions are subject to a Department of Justice background investigation.

SECURITY CLEARANCE

Secret

WORK EXPERIENCE NICE TO HAVE

Prior Agency Experience

ROLES AND RESPONSIBILITIES

Provide assistance to the USAO with a variety of administrative tasks.

Typical work assignment, include, but are not limited to the following:

Supply/Equipment Room

Maintains stockroom of expendable supplies/forms.

Submits requests for reordering supplies/forms.

Rotates stock with the arrival of each new shipment.

Receives deliveries of supplies and sign for materials.

Assists in unloading material and transporting it to the supply room.

Ensures that delivery conforms to the order, reports any discrepancies, and then processes receiving documents to Purchasing Official.

Processes requests for supplies from Office employees in a timely manner.

Receives, inspects, and stores furniture and equipment. Ensures the delivery conforms to the order. Reports any damaged items and then processes receiving documents to the Purchasing Official.

Signing out and delivering equipment, such as trial carts, media devices, easels, etc.

Moving filing cabinets, office furniture, boxes, charts, and case files to the appropriate holding areas or to the Federal Records Center.

Transporting equipment, supplies, files, etc. between the Chicago Office and Rockford field office.

Mailroom

Completes scheduled mail pickups and deliveries daily.

Responsible for metering all outgoing mail upon receipt in the mail room.

Upon receipt, sorts, and routes mail by determining subject matter and organizational designation. Subject matter is often not clearly identifiable.

Conversant on and operates automated mail inserter/folder and sealer.

Performs related duties such as wrapping and bundling of outgoing mail. Maintains up-to-date directories byname, room, telephone number, organization and forwarding address. Aids office employees in rush matters regarding mail and supplies.

Processes all incoming and outgoing commercially contracted mail upon receipt and places all commercial mail in the pick-up box located in the building lobby by close of business each day.

Prepares, processes and files the appropriate logs for all checks received in the mail room. All checks received must be processed out of the mail room by the close of the business day.

Processes all incoming hand deliveries upon receipt in the mail room.

Processes all outgoing hand deliveries upon receipt in the mail room. Uses appropriate messenger service.Pays close attention to special instruction on the hand delivery form to ensure all special requirements are met. Completes and processes required hand delivery logs. Conducts local hand deliveries to external customers when needed.

Ensures that no incoming or outgoing hand delivery items are left in the mail room overnight

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