Coordinator, People Services

1 month ago

Irvine, United States Pacific Dental Services Full time

Description:
Overview:
The Coordinator, People Services is responsible for effectively supporting the People Services department, playing a role in keeping business projects and activities on track and moving forward by efficiently facilitating administrative functions.

**Responsibilities**- Perform full range of administrative assistance in support of the People Services department.- Assist with various administrative tasks including but not limited to calendar management, scheduling, and travel arrangements.- Arranges and coordinates meetings, 1:1’s, including scheduling, material preparation, technology set-up, preparing meeting agendas and minutes, and post-meeting follow-ups.- Works both independently and within a team on special, non-recurring, or ongoing projects.- Acts as a project coordinator for special projects which may include assembling and analyzing information, planning, and coordinating multiple presentations, and disseminating information.- Composes and prepares correspondence, communications, reports, presentations, and other complex documents from very rough drafts.- Coordinates department events, programs, and activities including planning, issuing information or invitations, sending communications, arranging facilities and caterers, and coordinating logistics.- Conducts background research and provides pertinent materials to prepare department leaders for upcoming meetings and conferences.- Processes expense reports, check requests, and reconciles corporate credit card accounts.- Participate in the Support Center Culture Club initiatives.- Compile reporting and transform data into a presentable and easily digestible format.- Facilitate training plans and support onboarding of new People Services team members.- Manage People Services department pages of the PDSConnect Intranet by updating, creating, deleting content as needed.- Coordinate interactions/relationships between staff, administrators and all other program stakeholders.- Other duties as assigned by management.

**Qualifications**- Associate’s or Bachelor’s Degree in a related field, or HR Certificate. In lieu of degree, 2+ years of experience is required or the equivalent combination of education and experience.- Proficient in MS Office Suite, especially in MS Outlook, MS PowerPoint, MS Visio, and MS Excel using pivot tables and VLOOKUP.

**Preferred**- Experience in a multi-regional healthcare, retail, or dental company.- Experience with HRIS (Human Resources Information System), systems and software; preferably Workday.- Use and knowledge of Smartsheet and Canva or equivalent.

**Knowledge/Skills/Abilities**- Ability to multi-task effectively without compromising the quality of the work.- A proactive problem-solver who can anticipate needs and drive improvements.- A highly professional demeanor with the ability to maintain confidentiality.- A positive attitude and the ability to remain composed under pressure.- Strong attention to detail, organized, process focused, self-motivated, proactive, ambitious, customer service focused.- Ability to draw conclusions and make independent decisions with limited information.- Ability to respond to common inquiries from customers, staff, regulatory agencies, vendors, and other members of the business community.- Team player and contributor coupled with excellent communication skills and interpersonal skills.- Demonstrates adaptability by ability to adapt to changes, delays, unexpected situations, and effectively manages competing demands.- Dependability inclusive of being consistently at work on time, follows instructions, responds to direction, and solicits feedback to improve performance.

**Benefits**
- Medical, dental, and vision insurance
- Paid time off
- Tuition Reimbursement
- 401K
- Paid time to volunteer in your local community

Pacific Dental Services is an Equal Opportunity Employer. We celebrate diversity and are united in our mission to create healthier and happier team members.

Salary Information: $18.61-$31.31 / Hourly

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