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Executive Assistant

3 months ago

Sacaton, United States Gila River Health Care Full time

**Position Summary**: Provides all administrative, clerical and secretarial assistance to between one and three senior executives by performing the following duties personally. Responsible for ensuring that all critical tasks are fulfilled on a timely basis.

**Critical Tasks**:

- Ensures personal clarity of understanding of all information and directions provided by the executive(s) supported.
- Manages executive business calendars and independently schedules appointments.
- Screens incoming calls and correspondence and responds independently when possible.
- Communicates business information to other parties at all levels only with approval by the executive(s).
- Assists other executive assistants and administrative support team members as necessary.
- Ensures confidentiality of all business and enterprise information gathered pursuant to performance of job duties.
- Prepares memorandums outlining and explaining administrative procedures and policies to managers and employees.
- Directs preparation of records such as agenda, notices, minutes, notes, and resolutions for enterprise meetings.
- Prepares confidential correspondence, reports, and other complex documents.
- Creates and maintains database and spreadsheet files.
- Advises supported executive(s) of any observations or information that the executive(s) may find helpful or deem to me necessary to know.
- Arranges occasionally complex and detailed travel plans and itineraries, and compiles documents for travel-related meetings.
- Multitasks on a frequent basis while ensuring that all job performance requires are accomplished daily with high quality.
- Remains apprised of budgetary details and notifies the supported executive(s) of any unusual or positive/negative data trends.
- Represents the enterprise during community projects and at public, social, and business gatherings.
- Generates internal and external publications, including gathering data, writing articles, selecting graphics, designing format of publication, and determining distribution methods.
- Provides support to the Executive Leadership Team by taking and distributing meeting minutes and other information.
- Plans, coordinates, and implements occasional events.
- Demonstrates ability to regularly change priorities to accomplish all tasks despite frequent interruptions.
- Demonstrates ability to clearly communicate, both orally and in writing, while performing all essential functions.
- Performs other special projects and duties as assigned.

**Required Qualifications**:

- High School diploma, with some college education and/or college degree preferred.
- Two to three years of secretarial and administrative assistant experience, with experience serving senior executive(s) preferred.
- Demonstrated ability to relate to diverse cultures and specifically the Gila River Community and/or other Native American cultures.
- Prior medical environment work experience is preferred.

Pay: $25.00 - $27.00 per hour

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Tuition reimbursement
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- Microsoft Excel: 1 year (preferred)
- Microsoft Powerpoint: 1 year (preferred)

Ability to Commute:

- Sacaton, AZ 85147 (preferred)

Ability to Relocate:

- Sacaton, AZ 85147: Relocate before starting work (required)

Work Location: In person