Front Desk Receptionist/office Admin

3 weeks ago


Chicago, United States IHC Construction Companies LLC Full time

It is the responsibility of the Front Desk/Office Admin to manage the front desk and office admin duties effectively and efficiently, while maintaining a friendly, helpful, patient, and professional demeaner.

**Essential Job Duties and Responsibilities**:

- Greet, welcome, announce, direct, assist visitors upon arrival.
- Answer/Transfer calls to appropriate person.
- Receive, sort, and distribute mail (USPS, UPS, FedEx) & deliveries (bid bonds, waivers) in a timely manner; process UPS shipments.
- Order office supplies (Runco, Aramark, etc.).
- Maintain office equipment & organize repairs as needed (copiers/printers, paper towel dispensers, etc.).
- Book meeting rooms.
- Restock snack/coffee items daily, as necessary, and ensure area is neat, tidy, clean.
- Enter employee data for IDOL weekly reporting and submit logs monthly for 40+ IHC jobs.
- Complete the EEO weekly report based on PR Dept.’s EEO report.
- Submit and print payrolls for ECP credit applicants who have been approved.
- Assist with AP duties
- collect/print/scan/process incoming invoices and collect back-up/matching tickets.
- Other miscellaneous duties as assigned.

**Qualifications**:

- Excellent customer service skills; polite & friendly, confident & capable
- Maintains the highest level of professionalism at all times
- Excellent communication skills
- Excellent time management, organizational, and multi-tasking skills
- Excellent attention to detail
- Reliable and prompt
- A team player who is willing to learn new skills
- Displays honesty, integrity, kindness, and optimism
- Proficient in Microsoft Office

**Preferred Education / Experience**:

- Some college
- Experience in similar role

**Benefits**:

- Excellent Health Insurance (Medical, Dental, Vision)
- 401k with Employer Match and Profit Sharing
- Time-off for Pregnancy/Childbirth
- Paid Parental Leave



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