Administrative Assistant

2 weeks ago


Brockton, United States Efficus Global Solutions INC Full time

**Overview**:
We are seeking a highly organized and detail-oriented individual to join our team as a Administrative Assistant. As a Administrative Assistant, you will play a crucial role in supporting the HR department with various administrative tasks and ensuring the smooth operation of HR processes.

**Responsibilities**:

- Answering phones promptly and professionally.
- Assisting walk-in visitors to the office with inquiries or directing them to the appropriate personnel.
- Organizing and maintaining filing systems for efficient document retrieval.
- Handling incoming and outgoing mail, including preparing FedEx shipments.
- Managing term files, I-9 forms, and CORI (Criminal Offender Record Information) documents.
- Ensuring accurate record-keeping by maintaining term records and files, including storage in designated areas like the basement.
- Coordinating file scanning and pickup as needed.
- Addressing general office requests in a timely and effective manner.
- Creating and organizing tabs/files for new hires and maintaining organized filing systems.
- Retrieving rehire files from storage as required.
- Learning and assisting with ID picture-taking processes and providing backup support to the HR office staff, including Britany, when needed.
- Supporting the onboarding workflow for non-employees as directed.

**Skills**:

- Strong knowledge of human resources principles and practices
- Clerical/administrative background
- REQUIRED
- Excellent organizational skills with the ability to prioritize tasks and meet deadlines
- Ability to maintain confidentiality and handle sensitive information with discretion
- Familiarity with payroll processes is a plus

**Job Type**: Contract

Pay: $17.00 - $19.00 per hour

Expected hours: 20 per week

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- High school or equivalent (required)

Ability to Relocate:

- Brockton, MA 02302: Relocate before starting work (required)

Work Location: In person



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