Lead Administrative Assistant

2 weeks ago


Houston, United States Chevron Full time

Total Number of Openings

1

Provides administrative or office support to Houston-based Corporate Tax managers and personnel

Responsibilities may include but are not limited to:

- Provide administrative support to the Houston-based Corporate Tax managers and personnel
- Create and update legal matters in CVX internal matter management system (TeamConnect)
- Process e-billings, invoices and payments within and outside applicable software systems (TeamConnect, SMART GEP and CAPP and set-up vendors)
- Coordinate logistics, agendas and presentation materials for on and offsite meetings, conferences and special functions
- Coordinate and track international and domestic travel logistics, including details needed for visas, immunizations, photos, passport renewals, detailed itineraries, etc. for Houston-based Corporate Tax managers
- Expense reconciliation and reporting (CTREX)
- Draft and send broad communication to Houston-based Corporate Tax personnel
- Coordinate employee and contractor on/off-boarding
- Maintain organizational charts and contacts list
- Maintain domestic and international tax publications and research materials
- Maintain out of office calendar for Houston-based tax personnel
- Act as an information resource around computer systems, support software and hardware technical support
- Work closely and collaboratively with Corporate Tax executive assistant and other department administrative assistants
- Work collaboratively with other administrative assistants cross functionally on shared initiatives
- Maintain office supplies, order ergo equipment and purchase other goods and services (P-Card)
- Assist with other duties and special projects, as assigned by Houston-based Corporate Tax managers

Required Qualifications:

- Demonstrated high level of initiative, independence and the ability to anticipate needs and requirements
- Self-starter who is adept at working in a team environment and partnering with managers, business partners and staff
- Demonstrated strong interpersonal skills and the ability to collaborate at all levels
- Ability to effectively communicate (oral and written) at all levels of the organization
- Demonstrated ability to prioritize, meet deadlines, multi-task and follow through on commitments
- Ability to contribute your perspective in a professional manner
- Ability to give effective feedback (both positive and constructive) and receive feedback (both positive and constructive) and act upon it
- Ability to maintain confidentiality on sensitive business and personnel matters
- Proficiency in the Microsoft Office suite of tools (i.e., Excel, Forms, Outlook, PowerPoint, SharePoint, Teams and Word) and the ability to quickly learn new tools

Preferred Qualifications:

- Proficiency in SharePoint, TeamConnect and Power BI
- Experience with e-billing, matter management systems and setting up vendors in payment system
- Notary Public

Regulatory Disclosure for US Positions:

Chevron participates in E-Verify in certain locations as required by law.



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