Lead Administrative Assistant
2 weeks ago
Total Number of Openings
1
Provides administrative or office support to Houston-based Corporate Tax managers and personnel
Responsibilities may include but are not limited to:
- Provide administrative support to the Houston-based Corporate Tax managers and personnel
- Create and update legal matters in CVX internal matter management system (TeamConnect)
- Process e-billings, invoices and payments within and outside applicable software systems (TeamConnect, SMART GEP and CAPP and set-up vendors)
- Coordinate logistics, agendas and presentation materials for on and offsite meetings, conferences and special functions
- Coordinate and track international and domestic travel logistics, including details needed for visas, immunizations, photos, passport renewals, detailed itineraries, etc. for Houston-based Corporate Tax managers
- Expense reconciliation and reporting (CTREX)
- Draft and send broad communication to Houston-based Corporate Tax personnel
- Coordinate employee and contractor on/off-boarding
- Maintain organizational charts and contacts list
- Maintain domestic and international tax publications and research materials
- Maintain out of office calendar for Houston-based tax personnel
- Act as an information resource around computer systems, support software and hardware technical support
- Work closely and collaboratively with Corporate Tax executive assistant and other department administrative assistants
- Work collaboratively with other administrative assistants cross functionally on shared initiatives
- Maintain office supplies, order ergo equipment and purchase other goods and services (P-Card)
- Assist with other duties and special projects, as assigned by Houston-based Corporate Tax managers
Required Qualifications:
- Demonstrated high level of initiative, independence and the ability to anticipate needs and requirements
- Self-starter who is adept at working in a team environment and partnering with managers, business partners and staff
- Demonstrated strong interpersonal skills and the ability to collaborate at all levels
- Ability to effectively communicate (oral and written) at all levels of the organization
- Demonstrated ability to prioritize, meet deadlines, multi-task and follow through on commitments
- Ability to contribute your perspective in a professional manner
- Ability to give effective feedback (both positive and constructive) and receive feedback (both positive and constructive) and act upon it
- Ability to maintain confidentiality on sensitive business and personnel matters
- Proficiency in the Microsoft Office suite of tools (i.e., Excel, Forms, Outlook, PowerPoint, SharePoint, Teams and Word) and the ability to quickly learn new tools
Preferred Qualifications:
- Proficiency in SharePoint, TeamConnect and Power BI
- Experience with e-billing, matter management systems and setting up vendors in payment system
- Notary Public
Regulatory Disclosure for US Positions:
Chevron participates in E-Verify in certain locations as required by law.
-
Assistant Clinical Administrator
4 weeks ago
Houston, United States Mia Aesthetics - Houston Full timeDescription: **At Mia Aesthetics, we are not just leading the way in plastic surgery—we're redefining it.** Our goal is simple: to ensure everyone has access to the highest quality plastic surgery without the premium price tag. With an elite team of plastic surgeons across the U.S. and a family of over 80,000 satisfied patients, we're on a mission to make...
-
Administrative Assistant
4 weeks ago
Houston, United States Le CYR Consulting Full timeJob DescriptionJob DescriptionThe Administrative Assistant will staff the City's vendor helpdesk, answering calls, emails, etc. regarding vendor registration, vendor account inquiries and other administrative functions. Performs other duties as requested.Will report to :JEDEDIAH GREENFIELD, 611 WALKER ST 5TH FLOOR HOUSTON, TX 77002Monday- Friday...
-
Assistant Clinical Administrator
2 weeks ago
Houston, United States Mia Aesthetics Services Full timeAt Mia Aesthetics, we are not just leading the way in plastic surgery-we're redefining it.Our goal is simple: to ensure everyone has access to the highest quality plastic surgery without the premium price tag. With an elite team of plastic surgeons across the U.S. and a family of over 80,000 satisfied patients, we're on a mission to make beauty accessible to...
-
Administrative Assistant
3 days ago
Houston, United States Addison Group Full timeJob DescriptionJob DescriptionAdministrative AssistantContract to Hire$20-$22 Per Hour DOEMonday - Friday 9:00 AM - 5:00 PMMain Duties or Job Description:· Assist Office Coordinator in various tasks· Assist in the development and distribution of marketing materials· Produce brochures and other promotional information· Assist in responding to requests for...
-
Administrative Assistant
4 weeks ago
Houston, United States RAPID RECORD RETRIEVAL LLC Full timeCompany DescriptionMedical Record Retrieval Role DescriptionThis is a full-time on-site role as an Administrative Assistant located in the Greenway Plaza area. As an Administrative Assistant, you will be responsible for performing various administrative tasks, such as daily outgoing calls, faxing/email documents and updating case files. You will also...
-
Administrative Assistant
4 weeks ago
Houston, United States RAPID RECORD RETRIEVAL LLC Full timeCompany DescriptionMedical Record Retrieval Role DescriptionThis is a full-time on-site role as an Administrative Assistant located in the Greenway Plaza area. As an Administrative Assistant, you will be responsible for performing various administrative tasks, such as daily outgoing calls, faxing/email documents and updating case files. You will also...
-
Administrative Assistant
4 weeks ago
Houston, United States RAPID RECORD RETRIEVAL LLC Full timeCompany DescriptionMedical Record Retrieval Role DescriptionThis is a full-time on-site role as an Administrative Assistant located in the Greenway Plaza area. As an Administrative Assistant, you will be responsible for performing various administrative tasks, such as daily outgoing calls, faxing/email documents and updating case files. You will also...
-
Administrative Assistant
4 days ago
Houston, United States TPI Staffing, Inc Full timeJob DescriptionJob DescriptionTemp Admin Assistant, 77032June 21-June 28$19.00 per hourMust be able to interview on May 17th.DutiesAssist various departments in Administrative DutiesBack up Receptionist with duties; answer phones, and other office tasks.Enter orders for the Sales StaffQualificationsMust have a minimum of two years of Administrative Assistant...
-
Administrative Assistance
3 weeks ago
Houston, United States Smith and Douglas Full timeJob DescriptionJob DescriptionWe are seeking an Administrative Assistance to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop...
-
Administrative Assistant
2 days ago
Houston, United States Alufase S.A. Full timeALUFASE is looking for an **Administrative Assistant** to support the administration of the delegation and provide administrative support to the team. **Responsibilities**: - Send final Pay Application for invoicing to accounting. - Prepare proposals for estimating. - Stock control in the warehouse. - Follow up with clients on estimating proposals. -...
-
Lead, Research Administration
7 days ago
Houston, United States Baylor College of Medicine Full time**Summary**: This position is eligible for a hybrid work schedule. Employees with CRA certification are eligible for certification pay. **Job Duties**: - Serve as grants liaison between faculty, Baylor College of Medicine, national and international institutions, and/or federal/private funding agencies. - Review and assist applicants or departments in...
-
Administrative Assistant
5 days ago
Houston, United States BE Staffing Solutions LLC Full timeJob DescriptionJob DescriptionSalary: $17-$22 HourlyJOB DESCRIPTION:We are seeking a highly skilled Administrative Assistant to join our dynamic team. The ideal candidate will be tech-savvy, possessing a strong understanding of various software applications to automate and streamline daily tasks. As a customer-facing role, the Administrative Assistant will...
-
Administrative Assistant
4 weeks ago
Houston, United States QC Laboratories, Inc. Full time**Responsibilities** - Answer and direct phone calls - Assist in the preparation of regularly scheduled reports - Perform Data Entry - Perform Dispatch Duties - Act as the point of contact for clients and field staff - Handle requests and queries from senior managers and project managers **Skills** - Experience as an administrative assistant or office admin...
-
Administrative Assistant
4 weeks ago
Houston, United States Commercial Carriage LLC Full timeOverview: This is a full-time position with Medical, Dental, and Vision. Pay based on experience. Duties would include but not be limited to: - Hiring/On Boarding - Filing/Organizing Paperwork - Invoices/Time Sheets - Tracking and Maintaining Reports/ Records - Local, State and Federal filings for company - Maintain compliance with all company policies and...
-
Executive Administrative Assistant
2 weeks ago
Houston, United States JPMorgan Chase & Co. Full time?As an Executive Administrative Assistant you will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive, their team of managers, and other stakeholders. Y Administrative Assistant, Executive, Administrative, Assistant, Banking, Business Services
-
Administrative Assistant
1 month ago
Houston, United States Eden GeoPower Inc Full timeJob DescriptionJob DescriptionEden develops technology to address the current challenges across resource extraction industries with novel and groundbreaking ideas that reduce costs and environmental effects of current reservoir stimulation practices. Our goal is to offer a sustainable solution that reduces or eliminates water use, underground water...
-
Sr. Administrative Assistant
6 days ago
Houston, United States LyondellBasell Industries N.V. Full timeLyondellBasell. Come Join An Inclusive Team: The Sr. Administrative Assistant, supports the Digital and IT team in administrative activities including yet not limited to: calendar management, mail, e-mail, and travel. This professional will prepare r Administrative Assistant, Administrative, Assistant, Support, Manufacturing, Technology
-
Lead, Research Administration
4 weeks ago
Houston, United States Baylor College of Medicine Full timeSummaryProvide direct support and implementation of pre-award grant preparation and post-award grant management. Requires extensive knowledge of grant application programs and processes favored by BCM investigators, acquired through education or experience. This role will work in the central Office of Research supporting Baylor College of Medicine...
-
Billing Administrative Assistant
3 weeks ago
Houston, Texas, United States Aspen Fiber Networks Full timeAspen Fiber Networks, a leading information technology solutions provider, is seeking a detail-oriented and organized individual to join our team as a Billing Administrative Assistant. In this role, you will be responsible for supporting the billing department in performing various administrative tasks related to billing and invoicing. As a Billing...
-
Administrative Assistant
1 month ago
Houston, United States Powell Full timePowell is a manufacturer of switchgear and other electrical equipment. We are currently hiring an Administrative Assistant at our Southeast Houston manufacturing facility. Posted position does not allow for sponsorship or relocation assistance. **Position Summary **The administrative assistant position provides support to ensure efficient operation of the...