Assistant Clinical Administrator

2 weeks ago


Houston, United States Mia Aesthetics Services Full time
At Mia Aesthetics, we are not just leading the way in plastic surgery-we're redefining it.

Our goal is simple: to ensure everyone has access to the highest quality plastic surgery without the premium price tag. With an elite team of plastic surgeons across the U.S. and a family of over 80,000 satisfied patients, we're on a mission to make beauty accessible to all.

Mia Aesthetics provides on-the-job training, professional development opportunities, opportunities for advancement, benefit offerings, and more.

Be a part of a team transforming lives and supporting dreams every day

Requirements

Duties & Responsibilities:
  • Assists in managing the day-to-day workflow, operations, and team performance for clinical and administrative roles
  • Assists in addressing routine and complex questions from patients under the guidance of the Clinical Administrator and/or Director, Operations
  • Immediately escalates all pertinent and/or emergency situations to the Clinical Administrator and Director Operations
  • Troubleshoots with team on removing barriers and collaborates with Clinical Administrator and Director of Operations identify solutions that enables the clinical team to perform at required levels
  • Provides professional, well-organized, and proficient communications/instructions to all team members
  • Champions the efforts made by the Clinical Administrator with respect to workplace changes, to enforcing user adoption of systems, policies, procedures, and productivity standards
  • Partners with the Clinical Administrator in creating and assigning appropriate work schedules ensuring adequate staffing and employee retention
  • Assists Clinical Administrator in maintaining clinic services, monitoring staff functions, organizing patient operations and procedures
  • Assists Clinical Manager in identifying improvement needs with respect to workplace efficiency and putting immediate plans into action as appropriate
  • Escalates developing and/or emergency situations to Clinical Administrator and Director, Operations
  • Ensure compliance with Mia Aesthetics' policy and procedures as related to internal controls
  • Keeps the Clinical Administrator informed by reviewing and summarizing information, identifying trends, and reporting issues to the Clinical Administrator and Director, Operations in a timely fashion
  • Takes timely and appropriate steps to coach, retrain and/or performance manage team members aligned to performance expectations

Education and Experience:
  • Bachelor's degree in Business Management or related field preferred
  • 2+ Years' experience in a people management role with direct reports in a clinic setting
  • HIPPA, OSHA and BLS certifications preferred
  • Bilingual in English and Spanish preferred


  • Houston, United States Mia Aesthetics - Houston Full time

    Description: **At Mia Aesthetics, we are not just leading the way in plastic surgery—we're redefining it.** Our goal is simple: to ensure everyone has access to the highest quality plastic surgery without the premium price tag. With an elite team of plastic surgeons across the U.S. and a family of over 80,000 satisfied patients, we're on a mission to make...


  • Houston, United States Pinnacle Clinical Research, LLC Full time

    Summary: Provides multi-faceted administrative support and assistance to ensure effective use of senior leadership's time and productive interactions with staff and the key stakeholders. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. Manages the senior...


  • Houston, United States Pinnacle Clinical Research, LLC Full time

    Summary: Provides multi-faceted administrative support and assistance to ensure effective use of senior leadership's time and productive interactions with staff and the key stakeholders. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. Manages the senior...


  • Houston, United States Pinnacle Clinical Research, LLC Full time

    Summary: Provides multi-faceted administrative support and assistance to ensure effective use of senior leadership's time and productive interactions with staff and the key stakeholders. Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. Manages the senior...


  • Houston, United States The Texas International Institute of Health Professions, dba VCare Clinics Full time

    Southwest Houston (Beltway & Bissonnet) Bilingual Administrative Assistant to help carry out programs offered for clinic patients and assist in the front desk ( Urdu/Hindi bilingual English speaker) Need someone comfortable interacting with individuals from diverse backgrounds. Basic knowledge of Excel and Word is helpful, but not necessary. Willingness to...


  • Houston, United States Words of Wisdom PLLC Full time

    Job DescriptionJob DescriptionOur speech therapy clinic is seeking an administrative assistant for our office located near Rice Village/Museum District. Duties include answering phones, scheduling appointments, insurance verification, chart management, data entry, printing, scanning, and other clerical tasks. Must be proactive, organized, dependable, with...

  • Clinical Data Manager

    9 hours ago


    Houston, United States DM Clinical Research Full time

    **Clinical Data Manager - eDiary Compliance** The **Clinical Data Manager - eDiary Compliance** is responsible for overseeing the development, implementation, and maintenance of processes to ensure adherence to regulatory guidelines and protocol requirements for electronic diaries (eDiaries) utilized in clinical trials. This role involves establishing...

  • Clinical Data Manager

    20 hours ago


    Houston, United States DM Clinical Research Full time

    Job DescriptionJob DescriptionClinical Data Manager - eDiary ComplianceThe Clinical Data Manager - eDiary Compliance is responsible for overseeing the development, implementation, and maintenance of processes to ensure adherence to regulatory guidelines and protocol requirements for electronic diaries (eDiaries) utilized in clinical trials. This role...


  • Houston, United States Allmed Staffing Inc Full time

    Job DescriptionJob DescriptionA large managed care organization has a Full-time CONTRACT Position for Associate clinical administrator. Must have two years of related work experience, including data entry along with excellent communication skills, and professional demeanor. Interact with internal and external customers in a courteous manner in person and via...


  • Houston, United States RAPID RECORD RETRIEVAL LLC Full time

    Company DescriptionMedical Record Retrieval Role DescriptionThis is a full-time on-site role as an Administrative Assistant located in the Greenway Plaza area. As an Administrative Assistant, you will be responsible for performing various administrative tasks, such as daily outgoing calls, faxing/email documents and updating case files. You will also...


  • Houston, United States RAPID RECORD RETRIEVAL LLC Full time

    Company DescriptionMedical Record Retrieval Role DescriptionThis is a full-time on-site role as an Administrative Assistant located in the Greenway Plaza area. As an Administrative Assistant, you will be responsible for performing various administrative tasks, such as daily outgoing calls, faxing/email documents and updating case files. You will also...


  • Houston, United States RAPID RECORD RETRIEVAL LLC Full time

    Company DescriptionMedical Record Retrieval Role DescriptionThis is a full-time on-site role as an Administrative Assistant located in the Greenway Plaza area. As an Administrative Assistant, you will be responsible for performing various administrative tasks, such as daily outgoing calls, faxing/email documents and updating case files. You will also...


  • Houston, United States TPI Staffing, Inc Full time

    Job DescriptionJob DescriptionTemp Admin Assistant, 77032June 21-June 28$19.00 per hourMust be able to interview on May 17th.DutiesAssist various departments in Administrative DutiesBack up Receptionist with duties; answer phones, and other office tasks.Enter orders for the Sales StaffQualificationsMust have a minimum of two years of Administrative Assistant...


  • Houston, United States Smith and Douglas Full time

    Job DescriptionJob DescriptionWe are seeking an Administrative Assistance to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop...


  • Houston, United States Alufase S.A. Full time

    ALUFASE is looking for an **Administrative Assistant** to support the administration of the delegation and provide administrative support to the team. **Responsibilities**: - Send final Pay Application for invoicing to accounting. - Prepare proposals for estimating. - Stock control in the warehouse. - Follow up with clients on estimating proposals. -...


  • Houston, United States BE Staffing Solutions LLC Full time

    Job DescriptionJob DescriptionSalary: $17-$22 HourlyJOB DESCRIPTION:We are seeking a highly skilled Administrative Assistant to join our dynamic team. The ideal candidate will be tech-savvy, possessing a strong understanding of various software applications to automate and streamline daily tasks. As a customer-facing role, the Administrative Assistant will...


  • Houston, United States QC Laboratories, Inc. Full time

    **Responsibilities** - Answer and direct phone calls - Assist in the preparation of regularly scheduled reports - Perform Data Entry - Perform Dispatch Duties - Act as the point of contact for clients and field staff - Handle requests and queries from senior managers and project managers **Skills** - Experience as an administrative assistant or office admin...


  • Houston, United States Axsendo Clinical Full time

    Job DescriptionJob DescriptionSalary: $150-$200/hrThe RoleHere at Axsendo Clinical Research (ACR), we streamline the research process, empowering physicians to drive innovation and outcomes through advanced clinical research, without the administrative, financial, or operational complexities of managing it on their own.We're expanding our network of...


  • Houston, United States Axsendo Clinical Full time

    Job DescriptionJob DescriptionSalary: The RoleHere at Axsendo Clinical Research (ACR), we streamline the research process, empowering physicians to drive innovation and outcomes through advanced clinical research, without the administrative, financial, or operational complexities of managing it on their own.We're expanding our network of clinical...


  • Houston, United States Commercial Carriage LLC Full time

    Overview: This is a full-time position with Medical, Dental, and Vision. Pay based on experience. Duties would include but not be limited to: - Hiring/On Boarding - Filing/Organizing Paperwork - Invoices/Time Sheets - Tracking and Maintaining Reports/ Records - Local, State and Federal filings for company - Maintain compliance with all company policies and...