Executive Assistant

2 weeks ago

Washington, United States Georgetown University Full time

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

**Requirements**:
Executive Assistant - Biomedical Graduate Education Program - Georgetown University Medical Center

Georgetown’s

Biomedical Graduate Education (BGE)

is home more than 900 trainees studying in a variety of PhD, master’s, certificate, and postdoctoral programs in interdisciplinary basic and translational biomedical science, health science, data informatics, policy, and ethics, and industry science.

Job Overview

The Executive Assistant supports the Department Chair and Senior Associate Dean of the Biomedical Graduate Education Program (BGE), managing the administrative, research and operational logistics for the Department of Neuroscience. Responsibilities include but are not limited to:

- Coordinate the schedules and calendars of the two senior leaders, assist with research projects, and support various executive office support activities
- Handle several roles in GMS, including timekeeper, finance requisitioner, and initiator of reimbursements and expenses through accounts payable
- Serve as office liaison to the technology office, telecommunications, facilities, and various other service contracts that involve internal and external vendors; and schedule departmental retreats as well as other events for Neuroscience.
- Supervise 2 student workers in their roles that support the overall operations of the office

In support of the Senior Associate Dean for BGE, the Executive Assistant has responsibilities that include but are not limited to:

- Coordinate, schedule, and calendar meetings with individuals across campus - _e.g._, BGRO, SOM, Registrar’s Office and GSAS Office; and produce charts, prepare presentations and reports for BGE activities; and assist with Training Grants Associates with Graduate Education
- Provide administrative coordination for the Master of Integrative Neuroscience program
- Oversee website development, design, programming, and analytics
- Using Drupal, handle development and programming, content and graphics development, video streaming, create animations and related imagery, and proofread - in compliance with design standards for the University and the Medical Center; and create, maintain, and coordinate the execution of social media platforms within the program

Work Interactions and Work Mode Designation

The Administrative Specialist 3 acts as a liaison for the Department Chair in the Neuroscience Department and the Associate Dean of Graduate Education; and interacts with the Chairman, Operations Manager, Facilities, Students, Laboratory Management, Faculty, Laboratory safety, and various other departments at GUMC.

The also interact with Accounts Payable, HR, Purchasing and Contracts, Treasury and Sponsored Accounting, as well as external resources essential to the operations of the department and graduate program; and with the BGE staff, Medical Center faculty, Directors of Graduate Studies, GU Office of Communications, UIS, Graduate School of Arts and Science, Office of the Registrar, and Office of International Programs.

This position has been designated as Telework. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website:

Requirements and Qualifications
- Bachelor’s degree
- 3 to 5 years of experience in administration, higher education, and program management
- Strong computer and work processing abilities and comfortable using Window and Mac environments
- Knowledge of medical terminology and strong proofreading skills
- Familiarity with grant agencies and publishers formatting and submission guidelines
- Advanced document production and distribution skills
- Strong organization and communication skills
- Excellent organizational and interpersonal
- Attention to detail
- Ability to maintain the confidentiality of data and information

Current Georgetown Employees:
If you currently work at Georgetown University, please exit this website and login to GMS

gms.georgetown.edu

) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:
here

for more inform

  • Executive Assistant

    1 week ago

    Washington, United States Robert Half Full time

    Executive Assistant ~Investment Firm D.C. area $100k hybrid schedule, great benefits, career growth, plus bonuses My client is a well-established Investment Firm located in downtown Washington, D.C. with an exciting new opportunity for an Executive Assistant to the CEO. The Executive Assistant will support the CEO and Executive office. The Executive...

  • Executive Assistant

    Found in: Appcast Linkedin GBL C2 - 1 week ago

    Washington, United States Robert Half Full time

    Executive Assistant ~Investment Firm D.C. area $100k hybrid schedule, great benefits, career growth, plus bonuses My client is a well-established Investment Firm located in downtown Washington, D.C. with an exciting new opportunity for an Executive Assistant to the CEO. The Executive Assistant will support the CEO and Executive office. The Executive...

  • Executive Assistant

    Found in: Appcast US C2 - 1 week ago

    Washington, United States Robert Half Full time

    Executive Assistant ~Investment Firm D.C. area $100k hybrid schedule, great benefits, career growth, plus bonuses My client is a well-established Investment Firm located in downtown Washington, D.C. with an exciting new opportunity for an Executive Assistant to the CEO. The Executive Assistant will support the CEO and Executive office. The Executive...

  • Executive Assistant

    7 days ago

    Washington, United States Faria Management LLC Full time

    **ABOUT FARIA MANAGEMENT**: Faria Management is the property management division of Dumas Collective®. The firm provides boutique style property management services by bringing an unconventional, solution-based owner’s approach to urban communities. Faria Management’s mission is to provide a brand of luxury affordable housing® which is a high-quality...

  • Executive Assistant

    7 days ago

    Washington, United States Tudor Place Foundation, Inc. Full time

    Job DescriptionJob DescriptionTudor Place Historic House & Garden, a 5 ½ acre historic estate located in the Georgetown neighborhood of Washington, DC, is seeking an Executive Assistant. This position advances the mission of Tudor Place by providing administrative support to the Executive Director, including managing appointments, preparing correspondence...

  • Executive Assistant

    1 day ago

    Washington, United States Movement for Community-led Development Full time

    MCLD-US is a membership based 501(c)3 association registered in the US. It is part of a network over 2000 local civil society organizations and international NGOs across 17 National Associations. The Executive assistant will be the glue that holds the organization together. They will work closely with the Executive Director, MCLD US, Executive Coordinator,...

  • Executive Assistant

    Found in: Appcast Linkedin GBL C2 - 2 weeks ago

    Washington, United States LHH Full time

    LHH is currently partnering with a well-known non profit in the Washington, DC area looking to bring on an Executive Assistant for long term temp contract with the potential to be brought on permanent. The contract will begin ASAP. The position requires 5 days a week onsite. The ideal candidate will have 2+ years of strong Executive Administrative support...

  • Executive Assistant

    Found in: Appcast US C2 - 1 week ago

    Washington, United States LHH Full time

    LHH is currently partnering with a well-known non profit in the Washington, DC area looking to bring on an Executive Assistant for long term temp contract with the potential to be brought on permanent. The contract will begin ASAP. The position requires 5 days a week onsite. The ideal candidate will have 2+ years of strong Executive Administrative support...

  • Executive Assistant

    1 week ago

    Washington, United States J.R. Berry Search Group, Inc. Full time

    Executive Assistant (Washington, DC)A highly regarded real estate company in the heart of The Golden Triangle is seeking an Executive Assistant. This individual will provide crucial administrative support to two busy executives, ensuring smooth and efficient day-to-day operations.In addition to a generous base salary ($75k-$90k, DOE), other perks include a...

  • Executive Assistant

    Found in: Appcast US C2 - 1 week ago

    Washington, United States J.R. Berry Search Group, Inc. Full time

    Executive Assistant (Washington, DC)A highly regarded real estate company in the heart of The Golden Triangle is seeking an Executive Assistant. This individual will provide crucial administrative support to two busy executives, ensuring smooth and efficient day-to-day operations.In addition to a generous base salary ($75k-$90k, DOE), other perks include a...

  • Executive Assistant

    2 weeks ago

    Washington, United States Partnership Employment Full time

    Job DescriptionJob DescriptionWe are seeking an Executive Assistant to join one of the biggest non-profit organizations in the world! This is a hybrid opportunity, with 3 days onsite required! With over $100m in contributions, $20m operating budget, and 110 employees, this organization has a broad reach! The Executive Assistant will be required to attend...

  • Executive Assistant

    7 days ago

    Washington, United States Howard University Hospital Full time

    Job DescriptionJob DescriptionWith over 150 years of caring for our community and each other in the Washington DC area, Howard University Hospital has a world-renowned reputation for high-quality, patient-centric care. Howard University Hospital is the nation’s only teaching hospital located on the campus of a Historically Black University and has created...

  • Executive Assistant

    7 days ago

    Washington, United States Audia Full time

    Job DescriptionJob DescriptionThe Executive Assistant will provide high-level administrative support to the Audia family members. This role provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the board of advisors; organizes and coordinates executive outreach and external relations efforts, and...

  • Executive Assistant

    6 days ago

    Washington, United States MEMA Full time

    Job DescriptionJob DescriptionSalary: 65-75kExecutive AssistantMEMA, The Vehicle Suppliers Association (MEMA)  MEMA is seeking an Executive Assistant for our Washington, DC Government & Advocacy Office. Position Summary This position will support the MEMA CEO and other senior leadership team members as well as the DC team members with ongoing calendars,...

  • Executive Assistant

    2 weeks ago

    Washington, United States MEMA Full time

    Job DescriptionJob DescriptionSalary: 65-75kExecutive AssistantMEMA, The Vehicle Suppliers Association (MEMA)  MEMA is seeking an Executive Assistant for our Washington, DC Government & Advocacy Office. Position Summary This position will support the MEMA CEO and other senior leadership team members as well as the DC team members with ongoing calendars,...

  • Executive Assistant

    Found in: Appcast US C2 - 1 week ago

    Washington, United States Bigger Picture Full time

    Note: Please submit all applications, including resumes and cover letters, to jobs@biggerpicture.usPOSITION SUMMARY:This position provides executive administrative support to the Chief Executive Officer (CEO) and the management of his office. The CEO has extensive contact with high-level figures such as advisors, consultants, major donors, and corporate...

  • Executive Assistant

    Found in: Appcast Linkedin GBL C2 - 2 weeks ago

    Washington, United States Bigger Picture Full time

    Note: Please submit all applications, including resumes and cover letters, to jobs@biggerpicture.usPOSITION SUMMARY:This position provides executive administrative support to the Chief Executive Officer (CEO) and the management of his office. The CEO has extensive contact with high-level figures such as advisors, consultants, major donors, and corporate...

  • Executive Assistant

    1 week ago

    Washington, United States Bigger Picture Full time

    Note: Please submit all applications, including resumes and cover letters, to jobs@biggerpicture.usPOSITION SUMMARY:This position provides executive administrative support to the Chief Executive Officer (CEO) and the management of his office. The CEO has extensive contact with high-level figures such as advisors, consultants, major donors, and corporate...

  • Executive Assistant

    Found in: Appcast Linkedin GBL C2 - 2 weeks ago

    Washington, United States Robert Half Full time

    We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The successful candidate is energetic and resourceful, thrives in a fast-paced environment...

  • Executive Assistant

    Found in: Appcast US C2 - 1 week ago

    Washington, United States Robert Half Full time

    We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The successful candidate is energetic and resourceful, thrives in a fast-paced environment...