Executive Assistant
2 weeks ago
We are seeking an Executive Assistant to join one of the biggest non-profit organizations in the world This is a hybrid opportunity, with 3 days onsite required With over $100m in contributions, $20m operating budget, and 110 employees, this organization has a broad reach The Executive Assistant will be required to attend board meetings, support the CEO and assist with office administration and event planning.
Responsibilities:
- Schedule internal and external meetings, manage organization agendas
- Provide support for quarterly board meetings, including preparing materials, taking notes, following up with missing members, as well as scheduling and calendar management
- Support the CEO - expenses, meeting coordination, responding to emails and phone calls
- Assist with supporting Staff Events; handling travel arrangements including hotel and air travel, meals, logistics, meeting with IT department, coordination for multiple internal departments
- Manage weekly staff meetings (virtual)
- Order supplies, handle inbound/outbound mail, cover front desk as needed
Qualifications:
- Previous experience as an executive secretary, administrative assistant, or in other related fields (minimum 2 years experience as an EA)
- Strong organizational skills
- Ability to prioritize and multitask
- Strong attention to detail
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