Executive Assistant

4 weeks ago

Washington, United States Bigger Picture Full time

Note: Please submit all applications, including resumes and cover letters, to jobs@biggerpicture.us


POSITION SUMMARY:


This position provides executive administrative support to the Chief Executive Officer (CEO) and the management of his office. The CEO has extensive contact with high-level figures such as advisors, consultants, major donors, and corporate sponsor representatives. The CEO is a highly visible member of the community with associated responsibilities and activities that may require the support of the Executive Assistant at the direction of the CEO.


The Executive Assistant will interface with a diverse group of prominent external stakeholders and visitors, including government officials, legislators, celebrities, and internal contacts at all levels. Independent judgment is required to plan, prioritize, and organize the diversified workload, and manage available resources. Due to extensive travel and multiple commitments, the Executive Assistant is routinely called upon to respond to queries and demands on behalf of the CEO, and must be highly professional, trustworthy, organized, diplomatic, an excellent writer, analytical, and highly motivated to ensure success.


ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Manage a complex and detailed calendar for all activities, events, meetings, travel, conferences, speaking engagements, etc.
  • Manage the CEO’s travel. Handle all logistical requirements (flight, hotel, transportation) for the CEO’s field travel (domestic and international).
  • Manage CEO expense reports across organizations.
  • Maintain and update the CEO’s database of internal and external contacts.
  • Drafts and prepares general correspondence and emails and assists with preparation of presentation materials, spreadsheets, briefing documents, and reports. Responsible for accuracy and clarity of all materials released by the CEO.
  • Gain and maintain strong familiarity with major constituents, donors, partners, and prospects to strengthen stewardship efforts and pipeline-building.
  • Coordinate all logistics and communications across organizations. Work with appropriate department personnel coordinating agenda(s), materials, etc.
  • Conduct independent research, writing for constituents.
  • Maintain and develop solid working relationships at all levels of the organization and with external contacts.
  • Financial review of reports, budget, planning and expense/costs for department and organization as a whole; ability to secure additional materials to support or resolve any issues/concerns.


REQUIRED QUALIFICATIONS:

 

  • Three to five years of experience providing executive assistance and/or office management for a global organization; experience in the non-profit sector is desirable.
  • Possess interpersonal and problem-solving skills for handling sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy often in an international environment; demonstrated success in developing solid working relationships.
  • Analytical ability to evaluate data and relevancy for reporting, etc.
  • Work requires continual attention to detail, ability to establish priorities and meet deadlines, which may be dependent upon completion of tasks by others.
  • Professional, upbeat, energetic, takes initiative, dependable, takes pride in work.
  • Command of the English language, ability to compose, type and proofread documents with speed, efficiency, and accuracy.
  • Expert level skills in a variety of computer software applications including word processing, spreadsheets, database and presentation software (MS Word, MS Excel, MS Power Point, MS Outlook); skilled in use of internet for research and dissemination of information. Ability to learn new programs and/or systems as required.
  • Incumbent must be accessible outside of regular office hours.
  • Occasional travel may be required at the discretion of the CEO.

 

All interested applicants should send a cover letter and resume to jobs@biggerpicture.us.

  • Executive Assistant

    7 days ago

    Washington, United States Robert Half Full time

    Executive Assistant ~Professional Services Firm Washington, D.C. area$115k hybrid schedule, great benefits, career growth, plus bonuses My client is a well-established Professional Services firm located in downtown Washington, D.C. with an exciting new opportunity for an Executive Assistant to the CEO. The Executive Assistant will support the CEO and...

  • Executive Assistant

    7 days ago

    Washington, United States Robert Half Full time

    Executive Assistant ~Professional Services Firm Washington, D.C. area$115k hybrid schedule, great benefits, career growth, plus bonuses My client is a well-established Professional Services firm located in downtown Washington, D.C. with an exciting new opportunity for an Executive Assistant to the CEO. The Executive Assistant will support the CEO and...

  • Executive Assistant

    1 week ago

    Washington, United States Robert Half Full time

    Executive Assistant ~Professional Services Firm Washington, D.C. area$115k hybrid schedule, great benefits, career growth, plus bonuses My client is a well-established Professional Services firm located in downtown Washington, D.C. with an exciting new opportunity for an Executive Assistant to the CEO. The Executive Assistant will support the CEO and...

  • Executive Assistant

    1 week ago

    Washington, United States Randstad North America, Inc. Full time

    Join a prestigious think tank in Washington, D.C., as a temporary Executive Assistant, providing crucial support to multiple directors. This dynamic role involves managing calendars, coordinating meetings, and handling administrative tasks with preci Executive Assistant, Executive, Assistant, Business Services, Staffing, Director

  • Executive Assistant

    2 weeks ago

    Washington, United States Sparks Personnel Services, Inc. Full time

    Support executive level directors in daily operations, acting as the point of contact for all external inquiries regarding the director. Answer, screen, and transfer phone calls or take messages for your supervisor. Coordinate travel arrangements inc Executive Assistant, Executive, Assistant, Business Services, Staffing

  • Executive Assistant

    7 days ago

    Washington, United States Tandym Group Full time

    A growing consulting firm in Washington, D.C. is currently seeking an experienced Administrative professional to join their team as their new Executive Assistant. In this role, the Executive Assistant will be responsible for providing administrative support for Executives, in particular the CIO.Responsibilities:The Executive Assistant will be responsible...

  • Executive Assistant

    1 week ago

    Washington, United States Tandym Group Full time

    A growing consulting firm in Washington, D.C. is currently seeking an experienced Administrative professional to join their team as their new Executive Assistant. In this role, the Executive Assistant will be responsible for providing administrative support for Executives, in particular the CIO.Responsibilities:The Executive Assistant will be responsible...

  • Executive Assistant

    1 week ago

    Washington, United States Insight Global Full time

    Title: Executive Assistant Duration: 10 Week Contract The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary...

  • Executive Assistant

    2 weeks ago

    Washington, United States Insight Global Full time

    Title: Executive Assistant Duration: 10 Week Contract The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary...

  • Executive Assistant

    1 week ago

    Washington, United States Insight Global Full time

    Title: Executive Assistant Duration: 10 Week Contract The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary...

  • Executive Assistant

    2 weeks ago

    Washington, United States RWD Consulting, LLC Full time

    Executive Assistant ALL APPLICANT MUST POSSESS A CURRENT TOP SECRET CLEARANCE TO BE CONSIDEREDThe Executive Assistant supports the Principle Deputy Assistant Secretary, Deputy Assistant Secretary, Directors, and Assistant Secretary-level personnel, as required. Prepares Action Memos for approval and signature. Keeps Executive officers advised of developments...

  • Executive Assistant

    2 weeks ago

    Washington, United States LHH Full time

    We are seeking a highly organized and proactive Executive Assistant to support our executive team in managing their day-to-day operations. This is a contract to hire opportunity and we're seeking candidates who can start immediately!The ideal candidate will be adept at multitasking, possess exceptional communication skills, and exhibit a high level of...

  • Executive Assistant

    2 weeks ago

    Washington, United States LHH Full time

    We are seeking a highly organized and proactive Executive Assistant to support our executive team in managing their day-to-day operations. This is a contract to hire opportunity and we're seeking candidates who can start immediately!The ideal candidate will be adept at multitasking, possess exceptional communication skills, and exhibit a high level of...

  • Executive Assistant

    2 weeks ago

    Washington, United States Howard University Hospital Full time

    With over 150 years of caring for our community and each other in the Washington DC area, Howard University Hospital has a world-renowned reputation for high-quality, patient-centric care. Howard University Hospital is the nations only teaching hospital located on the campus of a Historically Black University and has created a superior learning environment,...

  • Executive Assistant

    3 days ago

    Washington, United States Mira commmatters Full time

    **About us**: Mira Commmatters is a dynamic and innovative marketing agency specializing in strategic communication solutions for diverse clients. With a focus on creativity, technology, and collaboration, we empower businesses to amplify their brand presence and achieve their marketing goals effectively. **Job Summary**: **Responsibilities**: - Manage...

  • Executive Assistant

    4 weeks ago

    Washington, United States Audia Full time

    Job DescriptionJob DescriptionThe Executive Assistant will provide high-level administrative support to the Audia family members. This role provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the board of advisors; organizes and coordinates executive outreach and external relations efforts, and...

  • Executive Assistant

    4 weeks ago

    Washington, United States The Ford Agency Full time

    **Job Details**: - Posted April 19, 2024- LocationWashington D.C.- Job Type Direct Hire- Industry Non-Profits & Foundations- ContactDirect Hire Team- The Ford Agency is looking for an organized, detail-oriented, and tech savvy Executive Assistant to support an executive at a regulatory association. This individual will manage calendars, correspondence, work...

  • Executive Assistant

    7 days ago

    Washington, United States ARK Solutions, Inc. Full time

    Position : Executive Assistant 12+ Months Contract Washington, DC (Onsite) Education: Bachelor’s DegreeThe contractor shall provide an SA who shall be responsible for cataloging and distributing information, assisting MS EO management, arranging schedules, screening and prioritizing mail and phone calls, maintaining executive calendars and meeting agendas,...

  • Executive Assistant

    1 week ago

    Washington, United States ARK Solutions, Inc. Full time

    Position : Executive Assistant 12+ Months Contract Washington, DC (Onsite) Education: Bachelor’s DegreeThe contractor shall provide an SA who shall be responsible for cataloging and distributing information, assisting MS EO management, arranging schedules, screening and prioritizing mail and phone calls, maintaining executive calendars and meeting agendas,...

  • Executive Assistant

    7 days ago

    Washington, United States ARK Solutions, Inc. Full time

    Position : Executive Assistant 12+ Months Contract Washington, DC (Onsite) Education: Bachelor’s DegreeThe contractor shall provide an SA who shall be responsible for cataloging and distributing information, assisting MS EO management, arranging schedules, screening and prioritizing mail and phone calls, maintaining executive calendars and meeting agendas,...