Executive Assistant

2 weeks ago


Encino, United States Tax Network USA INC Full time

Job Summary:
**Responsibilities**:

- Manage executive calendars, schedule meetings, and coordinate travel arrangements
- Answer and screen phone calls, take messages, and respond to inquiries
- Prepare and transcribe correspondence, memos, meeting minutes, and other documents
- Greet visitors and direct them to the appropriate person or department
- Assist with front desk duties such as receiving and distributing mail, ordering office supplies, and maintaining office equipment
- File and organize documents, both physical and electronic
- Coordinate projects and provide support for various initiatives
- Serve as a liaison between executives, staff members, clients, and external stakeholders
- Assist with event planning and coordination
- Perform general clerical tasks as needed

**Skills**:

- Proficiency in using phone systems and handling calls professionally
- Strong transcription skills for accurately documenting meetings and conversations
- Experience with front desk operations and providing excellent customer service
- Knowledge of office management procedures and ability to handle administrative tasks efficiently
- Ability to file documents systematically both physically and electronically
- Project coordination skills to assist with managing multiple projects simultaneously
- Strong clerical skills including data entry, record keeping, and organizing information
- Experience in event planning or coordination is a plus
- Excellent written and verbal communication skills
- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software

This is a full-time position with competitive pay. We offer benefits such as health insurance, retirement plans, paid time off, professional development opportunities, and a supportive work environment.

Pay: $23.00 - $30.00 per hour

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday

Ability to Relocate:

- Encino, CA: Relocate before starting work (required)

Work Location: In person


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