Practice Assistant

2 weeks ago

Boston, United States Nixon Peabody LLP Full time

The Practice Assistant (“PA”) provides support to an assigned group typically comprised of partners, counsel, senior associates, professional specialists and others on a case-by-case basis. PAs are cross trained to support other similar groups as well as his/her assigned group. PAs are part of an onsite support team that requires a level of in-office support to meet the overall business needs of the firm. A hybrid work schedule is available for this position.

A career at Nixon Peabody is the opportunity to do work that matters. It’s the chance to use your knowledge to shape what’s ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking.

We’ve created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.

If you’re someone who’s looking toward the future, we’d love to hear from you.

**Location**: Boston, MA
- Provide high-level practice
- and client-facing administrative support for assigned timekeepers and others as requested. The Assistant is both proactive and highly responsive, effectively and efficiently managing workload as well as requests for information.
- Proactively managing calendars, ensuring all details are anticipated, arranged and well-coordinated, including, among other things, all meeting logistics (AV requirements, catering, other special needs); proactively informing callers when an attorney will be available to return a call; maintaining overall knowledge of the status of ongoing cases; anticipating next steps and preparing for them in advance; proactively preparing for court filings, including arranging for court fee checks; opening new matters and preparing engagement letters; maintaining up-to-date contact list for assigned attorneys; assist in tracking CLE requirements and attorney renewals for various legal organizations and courts.
- Creating positive outcomes by executing well, following through, and being accountable; seeking challenges and embracing change; supporting practice development initiatives such as on-site events and monitoring attorney social media accounts, and handling other tasks related to managing attorneys’ client relationships; maintaining up-to-date desk procedures, including unique preferences or requirements of individual attorneys and clients.
- Preparing or coordinating services for copy and print jobs, reviewing for accuracy; sending faxes; coordinating mail/shipping needs, exercising judgment as to methods; maintaining current, well organized files, periodically reviewing and preparing files for offsite storage.
- Displaying a cooperative spirit and fostering a positive work environment; working collaboratively as part of the support team, proactively backing up other team members; ensuring accuracy and completeness of all work being produced by a team of which he/she is a part; assisting co-workers with overflow; assisting time entry and billing staff with the production of timesheets and bills; coordinating with firm’s travel services group to arrange travel plans for assigned timekeepers; processing expenses and invoices promptly and with correct coding.
- Works independently with confidence, knows when to reach for supervision; conveys a poised, positive, professional image to clients; attorneys, staff and visitors, and takes pride in representing the firm.
- Identifies his/her own training needs and actively pursues professional development; seeks up-to-date knowledge of jurisdictional rules relevant to assigned attorneys; proactively shares knowledge with and provides guidance to other members of the support team.
- Perform other duties as assigned.
- To perform this job successfully, you must be able to perform each essential job responsibility listed above, satisfactorily, with or without reasonable accommodation. Nixon Peabody retains the right to change or assign other duties to this position. The requirements listed below are representative of the skills and abilities required._

**Job Requirements**:

- Minimum 3 years of relevant experience within a law firm setting.
- Bachelor’s Degree required. Experience in lieu of a degree will be considered.
- Notary Public certification preferred.
- Excellent communication skills, both verbal and written.
- Attention to detail with the ability to handle difficult situations and meet varying deadlines.
- Interpersonal skills with the ability to work with personnel at all levels.
- Strong research, proofreading and editing skills.
- Proficient in Microsoft Office Suite (i.e. Excel and Power Point).
- Ability to work independently with mínimal supervision.
- Demonstrated ability to handle multiple tasks concurrently.
- Willingness to learn new skills involving Litigation law.
- Nixon Peabody LLP is an Equal Opportunity / Affirmative Action Emp

  • Practice Assistant

    4 days ago

    Boston, United States Complete Staffing Solutions Full time

    Job DescriptionJob DescriptionPractice Assistant Type: contract to hireSchedule: M-F between the hours of 7:15am and 5:30pm (will not go over 40 HPW but need to be flexible within these hours)Responsibilities:Assist in the front desk and the call center.Perform duties under moderate supervision with intermediate to advanced proficiency in administrative...

  • Senior Practice Assistant

    Found in: Talent US C2 - 1 week ago

    Boston, United States Mass General Brigham Full time

    Senior Practice Assistant -(3268852) Description Summarize the nature and level of work performed. Performs all secretarial and receptionist functions necessary for the complete and efficient management of patients through the ambulatory facility, including the acquisition of necessary patient-care and records. Using the Department of Medicine’s...

  • Practice Assistant II

    Found in: beBee jobs US - 1 week ago

    Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full time

    This role qualifies for a sign-on bonus of $750, making it a great opportunity to join the BWH - MGB teamGENERAL SUMMARY/ OVERVIEW STATEMENT: Brigham and Women's Hospital is dedicated to:· serving the needs of our local and global community· providing the highest quality health care to patients and their families· expanding the boundaries of medicine...

  • Dental Practice Assistant

    Found in: Resume Library US A2 - 1 week ago

    Boston, Massachusetts, United States Tufts University Full time

    Overview: Tufts University School of Dental Medicine (TUSDM) offers one of the most forward-looking educational environments in dental medicine in the country. Since its founding in 1868, TUSDM has been committed to leadership in education, patient care, research, and community service. Students obtain an interdisciplinary education, integrated with...

  • Practice Assistant, Sr

    Found in: beBee jobs US - 1 week ago

    Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full time

    QUALIFICATIONS: Level of education required: Minimum of a high school diploma or GED. Work experience required: Minimum six months applicable work experience required. Some additional training in office systems or other post high school education preferred. SKILLS/ ABILITIES/ COMPETENCIES REQUIRED: Technical skills required: Knowledge of practice operations...

  • PRACTICE ASSISTANT II

    Found in: Careerbuilder One Red US C2 - 2 days ago

    Boston, MA 02130, USA, United States Partners Healthcare System Full time

    Brigham and Women's Hospital is dedicated to:* serving the needs of our local and global community* providing the highest quality health care to patients and their families* expanding the boundaries of medicine through research* educating the next generation of health care professionalBrigham and Women's Hospital is committed to putting every Patient First....

  • Practice Manager

    5 days ago

    Boston, United States Randstad Sourceright Full time

    Randstad Enterprise Solutions in partnership with Mass General Brigham are actively seeking a practice manager for their BWH primary care. Mass General Brigham is an integrated healthcare system built on a legacy of two leading academic medical centers. Founded by Brigham and Womens Hospital and Massachusetts General Hospital, two of the nations leading...

  • Practice Manager

    1 week ago

    Boston, United States Randstad Sourceright Full time

    Randstad Enterprise Solutions in partnership with Mass General Brigham are actively seeking a practice manager for their BWH primary care. Mass General Brigham is an integrated healthcare system built on a legacy of two leading academic medical centers. Founded by Brigham and Womens Hospital and Massachusetts General Hospital, two of the nations leading...

  • Practice Manager

    2 days ago

    Boston, United States Randstad Sourceright Full time

    Randstad Enterprise Solutions in partnership with Mass General Brigham are actively seeking a practice manager for their BWH primary care. Mass General Brigham is an integrated healthcare system built on a legacy of two leading academic medical centers. Founded by Brigham and Women’s Hospital and Massachusetts General Hospital, two of the nation’s...

  • Practice Manager

    Found in: Appcast Linkedin GBL C2 - 2 weeks ago

    Boston, United States Randstad Sourceright Full time

    Randstad Enterprise Solutions in partnership with Mass General Brigham are actively seeking a practice manager for their BWH primary care. Mass General Brigham is an integrated healthcare system built on a legacy of two leading academic medical centers. Founded by Brigham and Women’s Hospital and Massachusetts General Hospital, two of the nation’s...

  • Practice Manager

    Found in: Appcast US C2 - 1 week ago

    Boston, United States Randstad Sourceright Full time

    Randstad Enterprise Solutions in partnership with Mass General Brigham are actively seeking a practice manager for their BWH primary care. Mass General Brigham is an integrated healthcare system built on a legacy of two leading academic medical centers. Founded by Brigham and Women’s Hospital and Massachusetts General Hospital, two of the nation’s...

  • Practice Coordinator

    5 days ago

    Boston, United States Mass General Brigham Full time

    Description BRIGHAM AND WOMEN’S HOSPITALJob Title: Practice Cooridinator                                                             Date: 05/12/2014Job Code:                                 Grade: ...

  • Practice Manager

    1 week ago

    Boston, United States Partners , Inc. Full time

    Description:GENERAL SUMMARY/ OVERVIEW STATEMENT:General SummaryThe Brigham and Womens Hospital (BWH) Department of Medicine (DOM) is a Harvard Medical School (HMS)-affiliated academic department comprised of >1,500 faculty, 22 divisions, ~$160 million in net annual professional clinical revenue, >350 residents and fellows, and ~$450 million in annual...

  • Family Practice

    Found in: Careerbuilder One Red US C2 - 3 days ago

    Boston, Massachusetts, Boston, Massachusetts, United States Enterprise Medical Recruiting Full time

    Family Practice physician job in Massachusetts : A Boston area community health center is adding a Family Medicine Physician. We are a comprehensive practice providing medical, pharmacy, dental, behavioral health, optical, and vision services to diverse underserved local communities. We provide medical services to over 13,500 patients annually, and 90% of...

  • Family Practice

    Found in: Careerbuilder One Red US C2 - 3 days ago

    Boston, Massachusetts, Boston, Massachusetts, United States Enterprise Medical Recruiting Full time

    Family Practice physician job in Massachusetts : An independent, financially stable primary care practice in the Boston area is adding a Family Medicine Physician. The new physician will join a 30-year established practice with 2 Physicians, 3 Advanced Practice Providers, and several Medical Assistants. This opportunity is due to community growth. About the...

  • PRACTICE ASSISTANT II, ORTHOPAEDICS

    Found in: Careerbuilder One Red US C2 - 2 days ago

    Boston, MA 02298, USA, United States Brigham and Women's Hospital Full time

    SIGN-ON BONUS ELIGIBLE!GENERAL SUMMARY/ OVERVIEW STATEMENT:Brigham and Women's Hospital is dedicated to:* serving the needs of our local and global community* providing the highest quality health care to patients and their families* expanding the boundaries of medicine through research* educating the next generation of health care professionalBrigham and...

  • Family Practice

    Found in: Careerbuilder One Red US C2 - 3 days ago

    Boston, Massachusetts, Boston, Massachusetts, United States Enterprise Medical Recruiting Full time

    Family Practice physician job in Massachusetts : A large primary care group south of Boston is adding a Family Medicine Physician. Practice Established Primary care group with multiple offices in the south shore area 4-day workweek. 32 clinical hours 1:1 Medical Assistant per Physician Shared call averaging once per month We are part of primary care practice...

  • Practice Assistant II

    Found in: Talent US C2 - 12 minutes ago

    Boston, United States Mass General Brigham Full time

    Practice Assistant II - Plastic Surgery - hybrid schedule-(3288421) Description GENERAL SUMMARY: Under the supervision of the Practice Manager, provides a broad level of administrative support to a physician, medical practice or clinic for patient care and administrative duties. Works independently to execute job responsibilities and tasks. Works...

  • Practice Manager

    Found in: Careerbuilder One Red US C2 - 16 hours ago

    Boston, MA, United States Mass General Brigham Full time

    DescriptionPRINCIPAL DUTIES AND RESPONSIBILITIES: OperationalOversees the day-to-day performance of office operations within the MGH Weight Center.Collaborates daily with administrative coordinators for all office operations.Assists administrative management with the development and implementation of policies, programs, and procedures for the site.Completes...

  • Practice Management Presenter

    1 week ago

    Boston, United States MassMutual Full time

    Practice Management Presenter, Key Accounts Annuity & Hybrid Team, MMSDFull-Time, Boston, Springfield or NYC (Hybrid)Opportunity The MMSD Advisor Practice Management Consultant is responsible for the creation and delivery of CE programs, financial planning software education and practice management thought leadership to financial professionals. This is a new...