Administrative Assistant

2 weeks ago

New York, United States ADAPT Community Network Full time

**Why Join ADAPT?**
It's more than a job; it's a calling. It's where passion meets purpose. ADAPT Community Network, formerly United Cerebral Palsy (UCP) of NYC provides a multitude of services to people with developmental disabilities. At ADAPT, we are 3,000 strong, and it takes every one of us to empower the lives of the people we support. With caring and great resources at hand, we know what it takes to help people live fuller, happier, healthier lives. Our employees show their commitment to the people we support every day, and we all deliver on our promise to provide innovative and comprehensive services to individuals with developmental disabilities.

**SUMMARY**
Under general supervision, is responsible for providing clerical and secretarial support to the Program Director and other members of his/her staff. Provides guidance to Administrative Assistants I and II in the department.

**COMPENSATION**:$17.19/hour + Industry Leading Benefits

**ESSENTIAL DUTIES AND RESPONSIBILITIES**
The incumbent in the position will perform all or some of the job duties that are listed below:

- Greets visitors, ascertains their needs and directs them accordingly.
- Answers telephone and screens calls for Program Director and/or other department staff.
- Works cooperatively with other Administrative Assistants on joint assignments.
- Interacts respectfully with persons receiving services encountered in course of work activities.
- Relays information as necessary from and to bus drivers and/or transportation liaison.
- Directs all important situations, inquiries and questions to supervisor.
- Types records, reports, correspondence, etc.
- Types requisitions for Purchase Orders, tracks delivery of items and forwards packing slips or receiving reports to Purchasing Department.
- Orders and maintains adequate inventory of office supplies.
- Receives, opens, sorts and distributes in-coming mail and packages.
- Records attendance for persons served on monthly calendar for billing purposes.
- Keeps track of staff attendance, vacations and sick leave and verifies accuracy of Time and Attendance forms.
- Maintains a filing system of administrative and program materials and keeps files current.
- Performs photocopying as needed.
- Reimburses staff for approved petty cash expenditures, maintains accurate petty cash records and arranges for replenishment as required.
- Sets up coffee and other refreshments for meetings as requested.
- Takes direction from Administrative Assistant IV if there is one in department. Provides work assignments, guidance and instructions to Administrative Assistant I and II.
- Performs other related duties as requested.

**QUALIFICATIONS **To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to read, write, speak and understand English.
- Good interpersonal skills are required in order to interact effectively with employees, coworkers, other departments, outside contacts, etc.
- Due to sensitive nature of the position, must be able to maintain the strictest confidentiality.
- Ability to work independently and handle multiple tasks simultaneously.
- Knowledge of modern office practices and procedures including business correspondence, record keeping systems and office equipment.
- Moderate proficiency in the use of a personal computer and appropriate software
- Good organizational skills.
- Good oral and written communications skills.
- Must pass agency computer-based software typing examination.

**EDUCATION and/or EXPERIENCE**
- High School Diploma or GED. Some college or secretarial school preferred
- One year of related work experience.

  • Administrative Assistant

    2 weeks ago

    New York, United States The Assistant Company Full time

    _**Please read the entire ad before applying.**_ The Assistant Company has been retained by a high-profile New York Executive to find a RELIABLE part-time 2nd administrative assistant to work out of the home office of their New York residence. This is more of a junior admin position and you would report to the current senior administrative assistant and...

  • Administrative Assistant

    2 months ago

    New York, United States B M A MODELS LTD Full time

    CEO of an international modeling agency is seeking a reliable and trust worthy administrative assistant. This is a part-time on-site role for an Administrative Assistant located in New York, NY. The Administrative Assistant will be responsible for providing administrative assistance, handling phone etiquette, Booking airline flight tickets, Banking and bill...

  • Administrative Assistant

    2 months ago

    New York, United States B M A MODELS LTD Full time

    CEO of an international modeling agency is seeking a reliable and trust worthy administrative assistant. This is a part-time on-site role for an Administrative Assistant located in New York, NY. The Administrative Assistant will be responsible for providing administrative assistance, handling phone etiquette, Booking airline flight tickets, Banking and bill...

  • Administrative Assistant

    3 weeks ago

    New York, United States 24 Seven Talent Full time

    Client Overview:  Our client is an iconic luxury retailer creating the latest jewelry, accessories, and home products. With their innovative, on-trend, and creative designs they are industry leaders in the luxury retail space.     Administrative Assistant Overview:  As the Administrative Assistant, you would be responsible for providing...

  • Administrative Assistant

    3 weeks ago

    New York, New York, United States 24 Seven Talent Full time

    Client Overview: Our client is an iconic luxury retailer creating the latest jewelry, accessories, and home products. With their innovative, on-trend, and creative designs they are industry leaders in the luxury retail space. Administrative AssistantOverview: As the Administrative Assistant, you would be responsible for providing administrative support and...

  • Administrative Assistant

    3 weeks ago

    New York, United States Antelope Enterprises Holdings Limited Full time

    **Company Description** Antelope Enterprise Holdings Limited specializes in creating dynamic connections within the live streaming e-commerce ecosystem. Our platform serves as an intermediary platform that bridges the gap between talented live streamers and innovative suppliers, fostering a thriving marketplace for real-time online sales. With a focus on...

  • Administrative Assistant

    2 months ago

    New York, United States PROMESA R.H.C.F. Full time

    Job DescriptionJob DescriptionPOSITION OVERVIEW: Under supervision of the Program Director, the Administrative Assistant is responsible for the organization and coordinating of the office operations and procedures in order to ensure organization effectiveness and efficiency. The Administrative Assistant reports to the Program Director of the program ensuring...

  • Administrative Assistant

    2 months ago

    New York, United States Servicereel Full time

    Job DescriptionJob DescriptionWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.ResponsibilitiesAnswer...

  • Administrative Assistant

    1 week ago

    New York, United States East Harlem Council for Human Services, Inc. Full time

    **RESPONSIBILITIES**: The Administrative Assistant (AA) will provide general assistance to the Chief Financial Officer & Chief Human Resources Officer, plus other administrative functions. The AA will also serve as the receptionist. As a receptionist, the AA will serve as the primary point of contact for the administration floor, maintain a customer...

  • Administrative Assistant

    3 weeks ago

    New York, United States East Harlem Council for Human Services, Inc. Full time

    **RESPONSIBILITIES**: The Administrative Assistant (AA) will provide general assistance to the Chief Financial Officer & Chief Human Resources Officer, plus other administrative functions. The AA will also serve as the receptionist. As a receptionist, the AA will serve as the primary point of contact for the administration floor, maintain a customer...

  • Administrative Assistant

    1 week ago

    New York, New York, United States KD Consulting LLC Full time

    Work Hours: Monday-Friday 9AM-6PMJob Description:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide administrative support and ensure smooth operation of the office.Responsibilities: Perform clerical duties, including data entry, filing, and managing documents. Prepare Reports...

  • Administrative Assistant 1/administrative Assistant

    2 weeks ago

    New York, United States NYS Office of Mental Health Full time

    If you value job security, work life balance, and opportunities for growth, join us at the New York State Office of Mental Health as an Administrative Assistant 1 to receive all of that and more! **Who We Are**: New York State has a large, multi-faceted mental health system that serves more than 700,000 individuals each year. OMH operates psychiatric...

  • Administrative Assistant

    2 weeks ago

    New York, United States Memorial Sloan Kettering Cancer Center Full time

    Pay Range: $25.65-$38.42 Company Overview: The people of Memorial Sloan Kettering Cancer Center (MSK) are united by a singular mission: ending cancer for life. Our specialized care teams provide personalized, compassionate, expert care to patients of all ages. Informed by basic research done at our Sloan Kettering Institute, scientists across MSK collaborate...

  • Administrative Assistant

    4 weeks ago

    New York, United States AlphaGraphics - US722 Full time

    Job DescriptionJob DescriptionBenefits:Disability Insurance401(k)Competitive salaryOpportunity for advancementPaid time off Are you organized, detail-oriented, and thrive in a fast-paced environment? AlphaGraphics is seeking a diligent Administrative Assistant to join our team. As a leading printing company, we are committed to excellence in every aspect of...

  • Administrative Assistant

    1 week ago

    New York, United States Columbia University Full time

    Job Type: Officer of Administration - Bargaining Unit: - Regular/Temporary: Regular - End Date if Temporary: - Hours Per Week: 35 - Standard Work Schedule: - Building: - Salary Range: 62,400 - 65,000 - The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets,...

  • Administrative Assistant

    1 week ago

    New York, New York, United States HOMES FOR THE HOMELESS, INC Full time

    ADMINISTRATIVE ASSISTANTWe are excited to invite a passionate and experienced Administrative Assistant to join our team Homes for the Homeless (HFH) is searching for an experienced Administrative Assistant for our Families w/ Children facility located in the Hell's Kitchen area of Manhattan. The Administrative Assistant is responsible for directing calls,...

  • Administrative Assistant

    1 month ago

    New York, United States HOMES FOR THE HOMELESS, INC Full time

    Job DescriptionJob DescriptionADMINISTRATIVE ASSISTANTWe are excited to invite a passionate and experienced Administrative Assistant to join our team! Homes for the Homeless (HFH) is searching for an experienced Administrative Assistant for our Families w/ Children facility located in the Longwood area of the Bronx. As the Administrative Assistant, you will...

  • Administrative Assistant

    2 months ago

    New York, United States Clarity Recruiting Full time

    Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...

  • Administrative Assistant

    3 weeks ago

    New York, United States Clarity Recruiting Full time

    Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.The general hourly range for these roles are $18-27/hr DOEResponsibilities will possibly include:Answer and direct phone...

  • Administrative Assistant

    3 weeks ago

    New York, United States Mott MacDonald Full time

    Administrative Assistant **Country**:United States**Position Location**:New York, NY**Contract Type**:Regular (US only)**Work Pattern**:Full Time**Sector**:Corporate services**Discipline**:Administration**Job Ref**:3000**Recruiter Contact**:Sofiya Bula- Here at Mott MacDonald, we are experts in engineering, management, and development services supporting...