Administrative Assistant

1 week ago


New York, New York, United States HOMES FOR THE HOMELESS, INC Full time

ADMINISTRATIVE ASSISTANT


We are excited to invite a passionate and experienced
Administrative Assistant to join our team Homes for the Homeless (HFH) is searching for an experienced Administrative Assistant for our Families w/ Children facility located in the Hell's Kitchen area of Manhattan.

The Administrative Assistant is responsible for directing calls, timekeeping, tracking financial transactions, maintaining records, and carrying out compliance protocols.

ABOUT HOMES FOR THE HOMELESS
Homes for the Homeless, Inc.

(HFH) is a non-profit social services organization operating family shelters throughout NYC that serve as a hub of opportunity for families both residing in shelter as well as those in the neighboring community.

On-site programs range from childcare, early childhood education centers, afterschool clubs and programs, and youth recreation activities, such as sports teams, to housing assistance, case management, parenting workshops, career and job vocational training, support groups and substance abuse assistance, and family engagement and recreation events for the whole family.


ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Review and process time cards for biweekly payroll.
  • Oversee all payables and receivables through collaboration with the central office.
  • Assist Facility Administrator with the management of cash flow and petty cash.
  • Assist in the management of office systems, equipment contracts, and vendor contracts through collaboration with the central office Building Management.
  • Ensure correct DHS billing.
  • Maintain personnel records including annual health records, training certifications, security clearances, hiring packages.
  • Coordinate fingerprinting appointments with DOI and DOH for new hires.

QUALIFICATIONS

  • Satisfactory combination of experience and education.
  • Familiarity with multiple aspects of office management and/or human resources operations, such as payroll, leave administration and benefits.
  • Ability to prioritize assignments and handle multiple tasks with strong organization and time management skills.
  • Knowledge of ADP-Workforce Now.
  • Excellent communication skills

COMPENSATION/EEO:


In order to attract and retain a high-performance workforce, Homes for the Homeless offers a dynamic and rewarding work environment, with a focus on ensuring an appropriate work-life balance.

In addition to a competitive salary, we provide excellent benefits including comprehensive health insurance (including medical, dental, and vision), an employer-funded 403(b) retirement plan, commuter benefits, life insurance, Work/Life Assistance Program, 3 weeks paid vacation, 10 sick days, 3 personal days, and 12 paid holidays.



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