Administrative Secretary Ii

3 weeks ago

Bakersfield, United States Bakersfield City School District Full time

JobID: 2760

**Position Type**:
Secretarial/Clerical/Secretary**Date Posted**:
5/23/2024**Location**:
Education Center**Date Available**:
08/06/2024**Closing Date**:
06/05/2024

**ADMINISTRATIVE SECRETARY II**

**QUALIFICATIONS**:

- Knowledge of office practices and procedures; preferably specific knowledge of district policies, procedures and operations
- Experience in clerical and/or secretarial work; proficiency as typist
- Knowledge and ability to learn and use computer terminal and word processing equipment and systems effectively
- Knowledge and ability to create, navigate, and maintain department/district website and social media information for business purposes
- Ability to multi-task, problem solve, and make sound independent decisions
- Ability to plan, organize, coordinate, and schedule administrative and clerical functions and activities
- Ability to effectively and efficiently perform highly responsible secretarial functions
- Ability to make accurate computations and prepare statistical documentation; ability to operate office machines
- Ability to organize, write and prepare reports, letters, surveys and legal documents of professional quality
- Ability to use independent judgment and maintain quality control of department output
- Ability to work harmoniously with others; ability to supervise and evaluate work of others
- Must pass required tests

**REPORTS TO**: Administrator as assigned
- **JOB GOAL**: To provide professional services which will contribute to effectiveness of department and services it renders
- **PERFORMANCE RESPONSIBILITIES**:

- Performs secretarial duties of responsible nature; may take and transcribe dictation of various types; composes correspondence from brief notes and oral instructions; operates office machines, computer terminal and word processing equipment; types letters, requisitions, surveys, resolutions, board materials and various legal documents
- Organizes and coordinates clerical staff activities in department, including but not limited to organization, layout, and development of work assignments
- Responds to inquiries which involve the interpretation of policies, regulations, and operational procedures
- Answers inquiries involving use of initiative and independent judgment within limits of established policies and procedures
- Answers telephone; arranges appointments; sets up and maintains files; supervises, checks and prepares special and periodic reports involving compilation of materials and data
- Plans, organizes, and coordinates department and district meetings, inservices, and events for staff and community
- Assists in development and dissemination of information to District constituencies through variety of communication strategies, including but not limited to newsletters, brochures, memoranda, website, social media and other methods as assigned
- Assists with promoting District programs and events via social media channels
- Compiles and prepares materials as assigned
- Assists in developing and maintaining budget and other accounting procedures of office; performs any bookkeeping tasks associated with position
- Models personal and professional values of equity, integrity, caring, collaboration, personal and collective accountability
- Performs other related duties as assigned

**SALARY**: $22.91 - $27.86 per hour**EVALUATION**: Performance of this job will be evaluated in accordance with the District's "Improvement of Professional Services" handbook, Board Policies and Procedures and consistent with collective bargaining agreements when applicable.
**NEW PROBATIONARY EMPLOYEES AND PERMANENT EMPLOYEES WHO BECOME PROBATIONARY UPON RECLASSIFICATION**:
A new employee, or a permanent employee who is changed to a new classification, shall serve a probationary period, which shall not exceed six (6) months of duty time exclusive of leaves of absence or other absences. During this probationary period the employee must meet the required standards of performance to be recommended for permanent status in the classification. A probationary classified service employee may be terminated from the probationary classification at any time without cause, without right of appeal or hearing before the Board of Education. Pursuant to Education Code section 45113, a permanent employee who accepts a promotion and fails to complete the probationary period for that promotional position, shall be employed in the classification from which he or she was promoted.

**REQUIRED TEST**

All applicants must have passed the clerical test within the last three (3) years of the deadline.
- ** Clerical test will be offered upon selection.**

**MINIMUM APPLICATION REQUIREMENTS**:
**CONDITIONS OF EMPLOYMENT**:
Some positions may require proof of privately owned automobile insurance and the possession of a valid California Motor Vehicle operator’s license. Fingerprint clearance by the Federal Bureau of Investigation and the California Department of Justice is a condition of a

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