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Administrative Secretary I
4 months ago
REPORTS TO: Administrator as assigned
JOB GOAL: To provide professional services which will contribute to effectiveness of department and services it renders
PERFORMANCE RESPONSIBILITIES:
Performs secretarial duties of responsible nature; may take and transcribe dictation of various types; composes correspondence from brief notes and oral instructions; operates office machines, computer terminal and word processing equipment; types letters, requisitions, surveys, resolutions, board materials and various legal documents Organizes and coordinates clerical staff activities in department, including but not limited to organization, layout, and development of work assignments Responds to inquiries which involve the interpretation of policies, regulations, and operational procedures Answers inquiries involving use of initiative and independent judgment within limits of established policies and procedures Obtains, gathers and organizes pertinent data as needed and puts into usable form Maintains regular filing system, including locked confidential files, and processes incoming correspondence as instructed Places and receives telephone calls and records messages; maintains schedule of appointments and makes arrangements for conferences and interviews; assists at counter Plans, organizes, and coordinates department and district meetings, inservices, and events for staff and community Assists in development and dissemination of information to District constituencies through variety of communication strategies, including but not limited to newsletters, brochures, memoranda, website, social media and other methods as assigned Assists with promoting District programs and events via social media channels Performs any bookkeeping tasks associated with position Models personal and professional values of equity, integrity, caring, collaboration, personal and collective accountability Performs other related duties as assigned
SALARY: $. - $. per month
EVALUATION: Performance of this job will be evaluated in accordance with the District's "Improvement of Professional Services" handbook, Board Policies and Procedures and consistent with collective bargaining agreements when applicable.
NEW PROBATIONARY EMPLOYEES AND PERMANENT EMPLOYEES WHO BECOME PROBATIONARY UPON RECLASSIFICATION:
A new employee, or a permanent employee who is changed to a new classification, shall serve a probationary period, which shall not exceed six (6) months of duty time exclusive of leaves of absence or other absences. During this probationary period the employee must meet the required standards of performance to be recommended for permanent status in the classification. A probationary classified service employee may be terminated from the probationary classification at any time without cause, without right of appeal or hearing before the Board of Education. Pursuant to Education Code section , a permanent employee who accepts a promotion and fails to complete the probationary period for that promotional position, shall be employed in the classification from which he or she was promoted.
REQUIRED TEST
All applicants must have passed the clerical test within three years of the deadline. Clerical Test will be offered upon selection
MINIMUM APPLICATION REQUIREMENTS:
An online application and any documents listed below must be submitted by 8: on June 5, 4.
Typing certificate - Net WPM (Five Minute Test) (Valid certificate within three years of the deadline of this bulletin) Typing/shorthand certificates will be accepted from accredited colleges or business colleges. (Copy acceptable for application purposes; original must be presented upon offer of employment).
Copies of required certificates, transcripts or diplomas may be submitted with application. District may require that originals be presented for verification prior to employment. Please check with Human Resources regarding acceptable documents. For positions requiring college course work official transcripts will be required upon employment.
It is the applicant’s responsibility to meet all application requirements and supply copies of all required documents. A separate set of paperwork is required for each application submitted. All application materials submitted become the property of Bakersfield City School District.
