Legal Secretary

3 weeks ago

Bakersfield, United States City of Bakersfield Full time
Description

SALARY $23.72 - $28.82/Hour Please note: An additional salary increase of 5% will be effective 7/1/24         FILING DEADLINE: Continuous. The application filing may close any time after ten days from the issue date of this job announcement if sufficient qualified applications have been received. Postmarks are not acceptable; therefore, it is important to submit your application as soon as possible.  First application review on June 14, 2024.A legal secretary, with minimal supervision by an attorney, is responsible for the municipal and legal secretarial work associated with a City Attorney’s office. This includes drafting ordinances, resolutions, contracts, complaints, answers, demurrers, pleadings and law and motion documents. A legal secretary also performs other complex clerical and secretarial work involving knowledge of legal and court procedures, transcribes, maintains a calendar of filing deadlines and keeps attorneys apprised of same, and performs other work as required.

Representative Duties

The following typical tasks and responsibilities are representative of the position's essential duties. They are descriptive, not limiting. Essential Duties: capable of multi-tasking municipal and legal needs of the City Attorney Office, properly handling time-sensitive materials, comfortable working in a high volume atmosphere and dealing with a broad diverse cliental/customer base in a diplomatic manner.  Also prepares a full range of documents related to litigation. Assists attorneys in less-complicated and less-technical research, document control and analysis for litigation; remains currently informed on filing and service time limits. For complete Job Description, please click here.

Minimum Qualifications

Applications will be accepted only from those applicants who clearly demonstrate on the COMPLETED City Application, Supplemental Questionnaire, Typing Certificate and Resume that they have:  Graduation from high school or attainment of a satisfactory score on a G.E.D. test, AND;  Two (2) years’ experience handling legal secretarial duties in a law office OR; An equivalent combination and training and experience which provides comparable time in a high- volume administrative environment AND;   Must be able to pass a background check. Highly Desirable: Familiarity with all aspects of civil litigation; a knowledge of Pitchess motions; confidence and knowledge of Word, Excel and Essential Forms programs. CERTIFICATE REQUIREMENT:  Applicants must submit a current typing certificate (dated within the last two years of the filing deadline) certifying 60 NET WORDS PER MINUTE with the application.  NOTE:  Typing Certificates obtained on-line are acceptable.  Click here for Typing Certificate Locations.OTHER MINIMUM QUALIFICATIONS: Knowledge of: Business English and legal terminology; Legal forms, methods and procedures; Statutory deadlines for responding to and/or filing pleading documents; Computer applications related to work including legal programs and word processing, spreadsheet and database software, preferably Word and/or Excel applications; Typical law office procedures.  Ability to: Draft pleadings and other legal documents; Communicate effectively with attorneys, staff, public, etc.; Organize time and adjust priorities in response to external pressures.  Skill in: High degree of general secretarial aptitude.  Physical Conditions or Special Working Conditions: Standard office environment and working conditions.

Examination (Weighted: 100%)

(Tentative) An appraisal will be made of the applicant's experience, education, training, certification, knowledge, skills, abilities, and personal qualifications for the position. A minimum passing score of 70% is required.  NOTE: Admission to the Examination may be limited to those applicants who demonstrate the best combination of qualifications. Applicants possessing the minimum qualifications are not guaranteed admittance to the Examination. Employment applications must be properly completed in accordance with instructions on face of application form. All pertinent information needed to determine that the applicant meets the minimum qualifications must be shown on the application, resume, supplemental questionnaire, and typing certificate; otherwise, the application may be rejected. NOTE:  POSTMARKS will not be accepted Resumes will NOT be accepted in lieu of COMPLETED application. 

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