Accounts Payable Specialist

4 days ago

Dobbs Ferry, United States Mercy University Full time

**Job Posting Summary**:
**Qualifications**:
**A. Administrative/Technical/Service**:

- Prepare and review invoices, check requests, and expense reimbursements for correct amount, address, chart of accounts values, and bank account, as well as special handling instructions.
- Enter invoices, check requests and expense reimbursements into accounts payable system in preparation for the processing of checks.
- Obtain payment approval if documentation is in order, electronic or manual, as necessary.
- Match and upload check images to invoice transactions.
- Communicate with internal and external vendors to resolve discrepancies and past due balances.
- Organize payment files and maintain filing system.
- Submit journal entries for corrections needed.
- Void and reissue checks, as necessary.
- Open and review mail.
- Review vendor statements to ensure there are no past due invoices.
- Maintain and monitor transactions in process, including open invoice files, incomplete invoices, approval requests, NSF (over budget), etc.
- Assist with month-end and year-end closing analyses and accruals.
- Assist with annual and internal audit tasks and analyses.
- Perform other duties/projects as assigned.

**B. Organizational**
- Manages time and other resources to meet established short and long-term goals within the agreed upon timeframes.
- Demonstrates flexibility in the acceptance and completion of work assignments.
- Participates in the Finance Department’s performance improvement activities.
- Maintains confidentiality in the management of information.
- Demonstrates written, verbal and interpersonal ability to deal with “customers, supervisors, and peers as needed to do the job and resolve difficult situations.
- Demonstrates excellence in customer service delivery.
- Communicates and/or implements innovative ideas to proactively solve problems and develop the Finance Department / College.
- Demonstrates a willingness to develop the technological expertise required for the job.
- Demonstrates respect for others’ inclusiveness, fostering cooperation and teamwork.
- Is punctual and maintains a satisfactory attendance record.
- Appropriate attire for the office.
- Collaborates and cooperates with other employees and departments.
- Identifies and initiates actions independently to support the vision, mission, and objectives of the Accounts Payable Team. Takes initiative in troubleshooting and resolving issues and completing tasks. Seeks to learn and continuously develop self. Uses resources wisely and effectively.
- Educational/Professional Development:

- Identifies learning strengths and needs and utilizes learning resources.

C. Communication/Relationships:
- Demonstrates a professional, courteous, and respectful attitude in dealing with clients, supervisors, and other members of the Mercy College community.

**E. Policies and Procedures Compliance**:

- Complies with policies and procedures of the Finance Department and the College.
- Complies with the College’s Code of Conduct.
- Identifies and reports gaps in policies and procedures to management.
- Complies with all required training.

Required Skills & Experience:
- Knowledge of basic accounting principles.
- Demonstrated leadership, interpersonal, written and oral communication, problem solving, organizational and presentation skills.
- Proficiency in MS Office particularly Excel, Word and Outlook.
- Strong attention to detail, customer service, ability to work independently, and great levels of responsibility required

**About Mercy**:
Mercy University is a dynamic, diverse New York City area university whose students are on a personal mission to get the most out of life by getting the most out of their education. Our institution is an independent, coeducational university that offers more than 100 undergraduate and graduate degree and certificate programs within six schools: Business, Education, Health and Natural Sciences, Nursing. Liberal Arts and Social and Behavioral Sciences. Mercy's efforts in these programs have been recognized over the last several years. As a federally designated Hispanic Serving Institution (HSI), Mercy University, has been honored by being ranked nationally among the top Colleges in the country for Hispanics by the Hispanic Association of Colleges and Universities (HACU).

Mercy University was further recognized by HACU as a national leader in awarding bachelor's degrees to Hispanics in several disciplines, including Psychology, Sociology and Business. Additionally, to support our diverse student body, Mercy University has pursued and been awarded a number of federal grants which enable us to better develop and deliver services to our students. Mercy University is proud to be recognized as an institution which helps under-served students to achieve their educational aspirations. Westchester Magazine has also named Mercy the Best College in Westchester County in 2019, 2020 and 2022. The vibrancy of the University culture is s

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