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Administrative Billing Coordinator

1 month ago

Clearwater, United States TIBBETTS LUMBER CO LLC Full time

Tibbetts Lumber Co. LLC, a growing Lumber and Building materials company, is seeking a qualified Administrative Billing Coordinator for the Corporate office in Clearwater, Florida.

**Essential Duties and Responsibilities**:

- Prepare and edit correspondence, communications, presentations, and other documents
- Conduct research, collect and analyze data to prepare reports and documents
- Maintain databases
- File and retrieve documents and reference materials
- Monitor, screen, respond to, and distribute incoming communications
- Answer and manage incoming calls
- Receive and interact with incoming visitors
- Liaise with internal staff at all levels
- Interact with external clients
- Collaborate with finance and sales professionals to maintain accounts receivable
- Compile and process information such as prices, discounts, shipping rates etc.
- Ensure customers are billed correctly for services offered
- Issue invoices and distribute them electronically or by mail
- Communicate with customers to answer questions
- Keep accurate records (customer information, received payments etc.)
- Post customer payments
- Prepare and submit statements
- Coordinate communications between locations, vendors, and customers to support day-to-day administrative and operational processes
- Perform various accounting, compliance, inventory or HR related duties as requested
- Provide superior customer service to internal and external customers at all times
- All other duties as assigned

**Experience Required**:

- At least 2 years of experience providing administrative support
- Associate's Degree is a plus
- Billing experience is a plus

**Knowledge, Skills, & Abilities**
- Highly developed computer skills and in-depth knowledge of relevant software such as Microsoft Excel and the MS Office Suite
- Knowledge of standard office administrative practices and procedures
- Organizational and planning skills
- Communication skills
- Excellent research capabilities
- Problem analysis and problem-solving skills
- Judgment and decision-making ability
- Initiative
- Confidentiality
- Team member
- Attention to detail and accuracy
- Adaptability

**Benefits**:
Tibbetts Lumber offers an excellent benefits package to our employees including:

- Competitive wages
- Medical insurance
- Dental insurance
- Life insurance
- 401(k) plan
- Vacation, Personal Time & Holiday pay
- Short & Long Term Disability
- Health Savings Account

Legal Disclosures:
Tibbetts Lumber Co. LLC complies with all federal, state, and local laws prohibiting employment discrimination of any kind. Tibbetts Lumber Co. LLC is a Drug-Free Workplace and uses pre-employment drug testing to confirm all of its potential employees do not use any restricted substances. Tibbetts Lumber Co. LLC is an at-will employer and can terminate its employment relationship at any time, with or without cause, and without notice.

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