Contract Administration Coordinator

3 weeks ago

Clearwater, United States Pinellas County FL Full time

Contract Administration Coordinator

Classification Title: Contract Administration Coordinator

Location: East Avenue South, Clearwater, FL

Schedule: Flexible with some remote work opportunities

Do you have an eye for contracts?

Performs professional work supporting management with the coordination of technical compliance and administers related contract projects within various departments; develops and administering office systems, department operating, and project budgets; performs specialized technical work in planning, coordinating, and monitoring all phases of contract bidding and monitoring, and specification management; may negotiate contracts, maintain existing contracts and provide on-site audits; coordinates the development, evaluation, award, and administration of all contracts and the collection of data necessary for the preparation and modification of these contracts; oversees the design and contract review, feasibility studies, site plan review, status updates, activity scheduling, and administration of current specifications, developed internally and from outside contractors, is a key element of this classification; facilitates professional and contractual support to personnel, management, and other County departments; develops efficient department office systems, information processing, and all budgets.

What Would You Do?

Coordinates the preparation and review of specifications for contracts; Plans, monitors, and facilitates the progress of the section projects through contract review, bid process, and all phases of contract completion, including the development of specifications, evaluations, and administration of contracts; Provides follow-up and detail work to ensure an orderly and effective program implementation, including the development of forms, procedures, and training of individuals associated with the project; Establishes and maintains a complete specifications and code library for the section, keeping the section and its users advised at all times of contemporary standards applicable to section projects; Represents the section in matters related to specification compliance; Coordinates the review and inspection of contractual specifications for compliance; Prepares complex technical development and/or review of engineering specifications, scopes of work, and contract amendments/change orders; Develops, monitors, mediates, and implements contracts and their language through independent and coordinated efforts of users and departments; Pursues new healthcare contracts and participates in the negotiation of contracts; Monitors and facilitates the progress of projects through contract review, bid process, and all phases of contract completion; Coordinates the section completion of assigned tasks with other departments, outside contractors and consultants, and representatives of government; Investigates and defines problem areas, conducts studies and prepares reports recommending solutions or courses of action related to contract administration or department operations; Prepares and monitors departmental operating and project budgets; Projects financial needs of the section necessary to provide capital for project requirements; Handles invoice and purchasing inquiries; Plans, directs, and implements department automation of office systems, procedures, programs, and equipment, evaluates office automation systems and equipment needs, and coordinates with other department personnel regarding hardware and software needs; Coordinates personnel systems and activities for the section; May supervise subordinate technical and clerical employees engaged in supporting departmental administrative functions; May represent the department in matters related to contract compliance; Develops and participates in initiatives to improve clinical and operational performance; Performs other related job duties as assigned.

What Do You Need To Have?

Six years of responsible experience in major procurement, contract administration, or health care administration; or a Bachelor’s degree in business, public administration, health care administration, or related field and two years of experience as described above; or an equivalent combination of education, training, and/or experience.

Florida Driver's License or Florida Commercial Driver’s License and endorsement, if any. Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations. Possession or ability to acquire CPPB (Certified Professional Public Buyer) Certification. Other knowledge, skills, abilities, and credentials required for a specific position. 

Knowledge, Skills and Abilities

Knowledge of laws, rules, and regulations controlling budgetary, fiscal, and contract procedures of County government; Knowledge of the principles and practices of automated information systems, office procedures, and data processing; Knowledge of health care including integrated health care service delivery; Skill in interfacing effectively in a complex and dynamic work environment, verbally and in writing, with contractors, consultants, employees, other departments; Skill in good listening and communications; Skill to prepare clear and comprehensive technical reports, recommendations, and proposals, verbally and in writing; Skill in preparing and monitoring complex, technical financial reports; Skill in reading and comprehending technical specifications, laws, and codes as they relate to contract administration; Ability to use small office equipment, computers, and highly technical computer applications; Ability to work under pressure in a highly collaborative and proactive manner with direct involvement with partners and collaborators; Ability to work independently on complex tasks and non-routine matters.

Our benefits rank among the top in the area

Looking for a strong retirement? We have you covered as members of the Florida Retirement System (FRS) with investment and pension options. We have deferred compensation programs and wellness centers to name a few perks. Check out these and more

Want To Learn More?

Please review the full classification description with the Physical/Mental Demands, Working Conditions, and Knowledge, Skills, and Abilities at the below link.

Contract Administration Coordinator, C27

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