Meetings and Events Assistant

2 weeks ago

Washington, United States Investment Adviser Association Full time

The Investment Adviser Association (IAA), the leading association dedicated to advancing the interests of investment advisers, is seeking a full-time Coordinator, Operations & Meetings.

Founded in 1937 as the Investment Counsel Association of America, the Investment Adviser Association is a not-for-profit organization that has exclusively represented the interests of fiduciary investment adviser firms for more than eight decades — including playing a major role in the enactment of the Investment Advisers Act of 1940, the federal law regulating our industry.

IAA members range from global asset managers to the medium
- and small-sized firms that make up the majority of our industry. Together, the IAA’s members manage more than $35 trillion in assets for a wide variety of clients, including individuals, trusts, investment companies, private funds, pension plans, state and local governments, endowments, foundations, and corporations.

**Position Summary**

The Meetings and Events Assistant reports to the Director of Meetings and Events and is responsible for supporting the work in all areas of meeting and events. This is a part-time position within typical business hours, except before and during IAA’s larger annual conference in Washington, DC, when additional hours will be expected.

**Detailed Responsibilities**

Events:

- Coordinate the online aspects of event set-up with other staff and register speakers, invitation-only events, and other comp attendees
- Manage all aspects of IAA virtual meetings and webinars for legal and regulatory, business topics and other educational and informational webinars;
- Handle event technology tools for relevant events;
- Organizes logistics for roundtables and committee meetings;
- Assist with pre
- and post-meeting details, surveys/evaluations and reports;
- Manage deliverables for events such as nametags, tent cards, handouts;
- Provide on-site event support at local events if needed, focusing on Annual Compliance Conference;
- Provide customer service for event-related questions;
- Cross-train with other staff regarding registration module; and
- Assist Director, Meetings & Events with other tasks.

General:

- Updating related website content;
- Manage survey/evaluation projects; and

**Minimum Requirements**
- 1 to 3 years’ experience in support role related to management of meetings;
- Demonstrated commitment to member services and satisfaction;
- Highly proficient technology skills;
- Keen attention to detail and high degree of accuracy;
- Capable of juggling multiple assignments and competing deadlines; and
- Excellent organizational and time-management skills.

**More Details**

This position is designed as a part-time, professional, long-term opportunity with 25 hours a week. The position permits a flexible but consistent schedule during normal work hours from 9:00 am - 5:00 pm ET. The IAA currently offers a hybrid work arrangement with the office located on Connecticut Avenue NW in Washington, DC. For this position two partial or full days in the office each week are required. Position includes 7 days of vacation per year. Some scheduling flexibility may be needed to manage virtual webinars remotely. Additional hours may be required immediately prior to the annual conference. Additional hours _will be required on-site_ at the annual Compliance Conference event in Washington, DC on **March 5-7, 2025.**

The IAA is a great place to work, with a strong collegial environment and historically excellent employee longevity. Consider becoming an integral part of the IAA team

Applications will be considered on a rolling basis with a deadline of June 15. Local applicants only. No telephone calls please. EEO. No recruiting agencies.

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