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Higher Education Payroll Office Preaudit Clerk

4 months ago

Kingston, United States University of Rhode Island Full time

Position Information

**Posting Number**
- CS01837**Job Title**
- HIGHER EDUCATION PAYROLL OFFICE PREAUDIT CLERK**Position Number**
- 00207**FTE**

**FLSA**

**Pay Rate**

**Salary Range**
- $45,267 - $49,590**Position Type**
- Classified Civil Service Staff**Union**
- ESP-URI/NEARI (Educational Support Professionals)**Status**
- Calendar Year, Full-time, Limited**Restriction or Limitation Reason**
- Funding**End Date of Restriction or Limitation**
- LIMITED TO 06/28/25- Department Information

**Department**
- Payroll Office**Contact(s)**
- Jenna Visinho
- Specialist, Talent Acquisition
- Office of Human Resource Administration
- 80 Lower College Road
- Kingston, RI 02881**Contact Phone/Extension**
- 401-874-2317-
**Physical Demands**

**Campus Location**
- Kingston**Building(s)**

**Grant Funded**

**Extension Contingent on Funding Date**

**Extension Contingency Notes**

**Duties and Responsibilities**
- CLASS DEFINITION: GENERAL STATEMENT OF DUTIES: Within the college/university’s central payroll office, to preaudit attendance record documents and authorization documents/requisitions in connection with the college/university payrolls (biweekly, monthly, and student) to determine their accuracy and propriety prior to payment to the recipients; to provide various related services to the college/university; and to do related work as required. SUPERVISION RECEIVED: Works under the general supervision of a superior; some work done independent of supervision. Words independently on assigned payrolls according to standard practices and procedures, requesting assistance from supervisor only on an exception basis. Other work is reviewed upon completion, consistent with pre-defined procedures and standards. SUPERVISION EXERCISED: As required, supervises and reviews the work of assigned clerical support staff. ILLUSTRATIVE EXAMPLES OF WORK PERFORMED: Within the college/university’s central payroll office, to preaudit attendance record documents and authorization documents/requisitions in connection with the college/university payrolls (biweekly, monthly, and student) to determine their accuracy and propriety prior to payment to the recipients; to provide various related services to the college/university; and to do related work as required. To examine personnel and payroll documents to determine if they have been properly authorized and associated payments and deductions are made as authorized. To assure the legality and propriety of the college/university payrolls and pension payments by verifying their conformance to federal and state laws, personnel rules, contractual agreements and administrative regulations. To provide service as required, e.g., advice and instruction to various employees and campus offices concerning the proper processing of payroll forms. To operate computer hardware in order to update and/or maintain state and college/university payroll data. To correct erroneous payroll payments and update computer files with such corrections. To maintain accrued hour balances, which includes annual, sick and personal leaves, as well as salary deferral time, and to make any required adjustments to correct such balances as needed. To calculate and deposit on a timely basis employment and withholding taxes related to the college/university payrolls. To assist in the preparation and issuance of calendar year-end wage and tax statements (W2s) for the college/university payrolls. To calculate corrections to wage and tax statements (W2s), and request copies from the state as needed. To preaudit and/or post audit various types of payments and/or reimbursements to college/university employees. To prepare salary data reports for verification of employment forms sent from mortgage companies, banks, and attorneys; prepare reports for salary information requests from various federal and state agencies (e.g., labor and training, social security, state courts). To calculate and prepare check change forms for return of salary overpayments to correct cash with state, internal account information, and individual year-to-date records. To calculate and process retroactive adjustments to distribution of salary and fringe charges to the college’s/university’s accounting system. To do related work as required.**Required Qualifications**

REQUIRED QUALIFICATIONS FOR APPOINTMENT: KNOWLEDGE, SKILLS AND CAPACITIES:
EDUCATION AND EXPERIENCE: EDUCATION:
EXPERIENCE:
Such as may have been gained through employment with responsibility for the preparation and processing of the payroll in a small state agency or private business operation, or employment with responsibility for a specific payroll function or activity in a large state agency or private business operation
OR, any combination of education and experience that shall be substantially equivalent to the above education and experience.

**Preferred Qualifications**

**Environmental Conditions**
- This position is not substantially exposed to adverse environmental condition