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Administrative Assistant I

4 months ago

Brooklyn, United States Mount Sinai Full time

**Responsibilities**
**_
Roles & Responsibilities:_**
- Coordinates daily office operations
- Prepares, transcribes, types and proofs a variety of memos, reports, correspondence and minutes
- Collects and manipulates data to generate various reports for department, hospital and regulatory agencies. May develop own reports.
- Signs and issues routine administrative correspondence
- Coordinates and schedules appointments, meetings, and conferences. Reserves conference rooms, sets up agenda and makes travel arrangements.
- Assists in administrative responsibilities and various projects
- Maintains effective communication and work relationships with a wide variety of Medical Center personnel
- Receives and responds to external inquiries and requests
- Provides President and CNO with necessary information/data for meetings
- Establishes and maintains Executive Office calendars
- Works with President and CNO and other administrative staff to acquire necessary data
- Interacts with other Medical Center administrative/managerial staff to procure pertinent information
- Contacts outside agencies in order to acquire necessary information
- Takes initiative and uses good judgment to research, coordinate, and follow through on assignments
- Acts as recording secretary for various committees
- Responsible for transcription and distribution of the committee meeting minutes:

- Prepares and processes department reports and documents
- Produces quality reports (word processing) on a timely basis
- Effectively uses software for department purposes
- Maintains documents and records in appropriate files
- Maintains files for various departments and activities
- Prepares and processes payroll records in timely and accurate manner
- Demonstrates the ability to perform clinical/technical/service/administrative tasks
- Coordinates daily office operations
- Prepares, transcribes, types and proofs a variety of memos, reports, correspondence and minutes
- Collects and manipulates data to generate various reports for department, hospital and regulatory agencies. May develop own reports.
- Signs and issues routine administrative correspondence
- Coordinates and schedules appointments, meetings, and conferences. Reserves conference rooms, sets up agenda and makes travel arrangements.

**Qualifications**
**_
Requirements:_**
- Experience in a hospital or clinical setting
- Bachelors Degree or equivalent combination of experience and education.
- Minimum 3-4 four years administrative/secretarial and office experience.
- Excellent communication skills and the ability to interact with all levels of management.
- Strong computer skills, micro-soft office, power-point, excel

**Compensation Statement**

The Mount Sinai Health System (MSHS) provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for this role is $23.01 - $28.77 Hourly. Actual salaries depend on a variety of factors, including experience, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Non-Bargaining Unit, ABS - Site Administration - BKL, Mount Sinai Brooklyn
**Employer Description**

**Strength Through Diversity**

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai’s unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:

- Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.
- Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.
- Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

At Mount Sinai, our leaders strive to learn, empower others, and embrace change to further advance equity and improve the well-being of staff, patients, and the organization. We expect our leaders to embrace anti-racism, create a collaborative and respectful environment, and constructively disrupt the status quo to improve the system and enhance care for our patients. We work hard to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to advance professionally.

Explore more about this opportunity and how you can help us write a new chapter in our history

**“About the Mount Sinai Health System**:
The Mount Sinai Health System is an equal opportunity employer. We comply w