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Administrative Assistant

4 months ago

Brooklyn, United States ADAPT Community Network Full time

**Why Join ADAPT?**

It's more than a job; it's a calling. It's where passion meets purpose. ADAPT Community Network, formerly United Cerebral Palsy (UCP) of NYC provides a multitude of services to people with developmental disabilities. At ADAPT, we are 3,000 strong, and it takes every one of us to empower the lives of the people we support. With caring and great resources at hand, we know what it takes to help people live fuller, happier, healthier lives. Our employees show their commitment to the people we support every day, and we all deliver on our promise to provide innovative and comprehensive services to individuals with developmental disabilities.

**SUMMARY**

Under general supervision, is responsible for providing clerical and secretarial support to the Program Director and other members of his/her staff. Provides guidance to Administrative Assistants I and II in the department.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**

The person in the position will perform all or some of the job duties that are listed below:

- Greets visitors, ascertains their needs and directs them accordingly.
- Answers telephone and screens calls for Program Director and/or other department staff.
- Works cooperatively with other Administrative Assistants on joint assignments.
- Interacts respectfully with persons receiving services encountered in course of work activities.
- Relays information as necessary from and to bus drivers and/or transportation liaison.
- Directs all important situations, inquiries and questions to supervisor.
- Types records, reports, correspondence, etc.
- Types requisitions for Purchase Orders, tracks delivery of items and forwards packing slips or receiving reports to Purchasing Department.
- Orders and maintains adequate inventory of office supplies.
- Receives, opens, sorts and distributes in-coming mail and packages.
- Records attendance for persons served on monthly calendar for billing purposes.
- Keeps track of staff attendance, vacations and sick leave and verifies accuracy of Time and Attendance forms.
- Maintains a filing system of administrative and program materials and keeps files current.
- Performs photocopying as needed.
- Reimburses staff for approved petty cash expenditures, maintains accurate petty cash records and arranges for replenishment as required.
- Sets up coffee and other refreshments for meetings as requested.
- Takes direction from Administrative Assistant IV if there is one in department. Provides work assignments, guidance and instructions to Administrative Assistant I and II.
- Performs other related duties as requested.

**QUALIFICATIONS**

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to read, write, speak and understand English.
- Good interpersonal skills are required in order to interact effectively with employees, co-workers, other departments, outside contacts, etc.
- Due to sensitive nature of the position, must be able to maintain the strictest confidentiality.
- Ability to work independently and handle multiple tasks simultaneously.
- Knowledge of modern office practices and procedures including business correspondence, record keeping systems and office equipment.
- Moderate proficiency in the use of a personal computer and appropriate software
- Good organizational skills.
- Good oral and written communications skills.
- Must pass agency computer-based software typing examination.
- Must be available Monday-Friday, 8am-3pm

**EDUCATION and/or EXPERIENCE**
- High School Diploma or GED. Some college or secretarial school preferred
- One year of related work experience

**COMPENSATION**:$17.94/hour + Industry-Leading Benefits